REQUEST FOR PROPOSALS INTERNET ACCESS SERVICE FOR DERRY AREA SCHOOL DISTRICT

Description: PROPOSALS ARE DUE DECEMBER 16, 2026 AT THE DERRY AREA SCHOOL DISTRICT'S ADMINISTRATION BUILDING BY 3:00 PM PREVAILING TIME. SUBMIT TO: SCOTT CHAPPELL, BUSINESS ADMINISTRATOR/BOARD SECRETARY ADMINISTRATION BUILDING DERRY AREA SCHOOL DISTRICT 982 N. CHESTNUT ST. EXT. DERRY PA 15627 Phone Number: 724-694-1401 x1403 Fax Number: 724-694-1429 E-mail: bids@dasd.us CLEARLY MARKED: 2027/2028; 2028/29; 2029/30 E-RATE SERVICE(S) INTERNET PROPOSAL I REQUEST FOR PROPOSAL NOTICE Requests for proposals will be received for Internet Access Service until 3:00 PM prevailing time, December 16, 2026, in the Derry Area School District's Administration Building where specifications may be secured. Proposals will be opened publicly at 3:00 PM, December 16, 2026, at the Derry Area School Board Room located in the Administration Building. The successful proposal(s) will be chosen within 60 days. II GENERAL CONDITIONS Each proposal shall be directed to Derry Area School District in an envelope addressed to Scott Chappell, Administration Building, 982 N. Chestnut St. Ext., Derry PA 15627, or E-mailed to bids@dasd.us, clearly marked 2027/2028; 2028/29; 202930 E-Rate Internet Access Service Proposal. Each proposal shall be submitted upon the form furnished herewith and signed by a duly authorized agent or officer of the company making the proposal. The name of the company, its address, phone number and fax number shall be clearly indicated. Prices shall not include federal or state excise or sales taxes. Exemption certificates will be furnished to the successful bidder on request. Each proposal shall include the following: * Provide a list of customers to which you provide similar service. (Include contact's name, address and phone number.) * Any additional information necessary to clarify your proposal. * Provide your company's Service Provider Identification Number (SPIN) This Request for Proposal is being issued under the requirements of the Federal E-Rate Program and that the successful bidder will be expected to abide by the requirements of the E-Rate program, including extending the discounts as appropriate. Derry Area School District is not responsible for costs incurred by vendors in preparing proposals. The successful bidder is responsible for all services offered in the RFP even if the bidder later subcontracts some of the services to other providers. The School District reserves the right to approve any news releases or advertising that pertains to the RFP. The bidder must include a signed Non-Collusion Affidavit with their bid submission. The School District wishes to be reimbursed using the SPI Method (E-rate discount on original invoice). III. LEGAL CONDITIONS The Request for Proposal, Instructions to Bidders, Conditions of Bid, the Specifications and the Bid Bond, shall be collectively known and designated as the "Contract Documents" and together shall form the Contract. No proposal may be withdrawn for a period of 60 days after the date set for the opening thereof. No rights shall accrue to any person submitting a proposal until such proposal has been accepted and contract awarded. If any bidder finds discrepancies in, or is in doubt as to, the true meaning of any part of the RFP, he/she shall at once submit to the school district, a written request for an interpretation thereof. The interpretation rendered by the school district shall be final and indisputable. The bidder submitting the request shall be responsible for its prompt delivery. Each proposal should be accompanied by Bid Bond with surety acceptable to the school district, in the amount of 10% of the bid. All bonds shall be issued by companies that are authorized to transact business in the Commonwealth of Pennsylvania (District reserves the right to waive). In the event that the proposed service shall be rejected as unsuitable or not in conformity with these specifications, such service of proper quality as set forth in these specifications shall be furnished in place thereof at the expense of the successful bidder. The School District reserves the right to reject any or all proposals or any part thereof, and to waive any technicalities or informalities in the bidding. All applicable laws shall be deemed to be part of these specifications and shall be read and enforced as though they were included. This includes the Pennsylvania Act 1984-159, Worker and Community Right-To-Know Law and amendments thereto, etc. IV. GENERAL INFORMATION Derry Area School District's current Internet Access provider is Comcast Business. V. REQUESTED SERVICES The district is interested in receiving contract pricing for the following: - 3 Year Contract (07/01/2027 to 06/30/2030) - - for Internet Access Service and Public Static IPv4 Subnet Usable IPs up to 6. Derry Area School District is requesting proposals for Internet Access Service at the following locations: Derry Area School District Administration Building 982 N Chestnut St. Ext. Derry, PA 15627-7610 Grandview Elementary School 188 Recreation Road Derry, PA 15627-2705 (Internet Termination Address for district) Derry Area Middle School 994 N Chestnut St. Ext. Derry, PA 15627-7610 Derry Area High School 988 N N Chestnut St. Ext. Derry, PA 15627-7610 Derry Area School District is requesting proposals for symmetrical 5 Gbps Internet Access scalable to 10 Gbps provided via fiber at the end point termination. (Bidders should provide as much detail as possible pertaining to their proposal) If further technical clarification is needed, please contact: Cameron Akins via email at cakins@dasd.us. If further contractual or financial clarification is needed, please contact Scott Chappell via email at schappell@dasd.us. VI. CRITERIA FOR SELECTION While cost will be weighted heavily, it will not be the sole deciding factor in the selection process. Other criteria will include but not be limited to the following: - Bidder's qualifications - Prior experience - Management capability - Customer satisfaction - Meeting the district's specifications - Dedicated transmission line by the ISP not shared with other resources or services Bidders should provide information addressing these criteria. The school board reserves the right to award bids individually by vendor or in aggregate to one vendor with the lowest bid(s) meeting specification. BID FORM DERRY AREA SCHOOL DISTRICT COMPANY _________________________________________________ ADDRESS _________________________________________________ CONTACT _________________________________________________ PHONE __________________ FAX _____________________ Service Provider Identification Number (SPIN) ____________________________________ Having hereby read and in full understanding thereof the Request for Proposal as set forth by the Derry Area School District for the following Service. __________________________________________________________ (Company Name) does hereby offer the following proposal: DERRY AREA SCHOOL DISTRICT - REQUESTED SERVICE: 7/1/27 to 6/30/30 3 Year Contract Pricing Internet Access Service (specify speed) ________________________ Monthly Cost (Pre Discount) ________________________ Please submit an additional form for each service speed. - Symmetrical 5 Gbps scalable to 10 Gbps - Public Static IPv4 Subnet Usable IPs up to 6 # PLEASE ATTACH ADDITIONAL EXPLANATION OF COST TO THIS BID FORM Signature of company official responsible for this proposal. NON-COLLUSION AFFIDAVIT Contract/Bid Name - Internet Access Service(s) (Non-Collusion Affidavit form and instructions follow; affidavit must be attached to the bid form.)