Request for Proposal (RFP) for Administration Services - For Application Preparation and Grant Contract Implementation Services

Description: November 4, 2026 Re: Proposed Contract Funding for the 2027-2028 Texas Community Development Fund from the Texas Community Development Block Grant (TxCDBG) Program Dear Service Provider: Attached is a copy of Hardin County's Request for Proposals for grant administration services. These services are being solicited to assist Hardin County in its application and administration of a contract, if awarded, for the 2027-2028 Texas Community Development Fund from the Texas Community Development Block Grant (TxCDBG) Program of the Texas Department of Agriculture (TDA). The County will be applying for such funding to support eligible activities in Hardin County. The submission requirements for this proposal are also included on the attached Request for Proposal (RFP) form. Firms and/or individuals should have past experience with federally funded programs. Please submit your proposal of services and statement of qualifications to: Misty Sims Hardin County Purchasing Agent 300 West Monroe Street Kountze, Texas 77625 The deadline for submission of proposals is 2:00 pm on November 20, 2026. Hardin County reserves the right to negotiate with any and all persons or firms submitting proposals, per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards. Hardin County is an Affirmative Action/Equal Opportunity Employer. Hardin County is seeking to enter into a services contract with a competent administration/management firm/professional service provider to assist the County in the application preparation and overall management of a 2027-2028 Texas Community Development Block Grant (TxCDBG) contract, if awarded, from the Texas Department of Agriculture (TDA) for eligible TxCDBG activities. The scope of work includes, but is not limited to: Application Preparation; Project Management; Financial Management; Environmental Review; Real Property Acquisition/URA; Construction Management; Fair Housing/Equal Opportunity; Housing rehabilitation/affordable housing (if applicable); and Audit/Contract Close-out Assistance. Proposers should specify actual tasks under each category. Statement of Qualifications requirements include: related experience managing federally-funded local public works construction projects; related experience/background with specific project type; Certified Administrator of TxCDBG Program by TDA (if applicable); confirmation the consultant/firm is not debarred or suspended in SAM (EPLS). Provide a list of referrals from past local government clients and resumes of all employees who will or may be assigned to the project. Proposed Cost of Services: provide cost proposal by category for the scope of work and any additional activities; proposed budget must include all necessary costs. Hardin County will not use lowest/best bid as the sole basis for contract award. Evaluation Criteria (maximum points): Experience 30; Work Performance 30; Capacity to Perform 20; Proposed Cost 20; Total 100. Additional contract materials and standard terms and conditions (sample contract, scope of services, payment schedule, terms, and federal civil rights and nondiscrimination provisions) are included in the RFP package.