Request for Bid: 26MCO678 FY27 CHIP SEAL PROJECT

Description: INSTRUCTION TO BIDDERS Midland County (hereinafter called "County") invites sealed bids from interested qualified vendors (hereinafter called "Vendors") for the contract # identified above. The following pages provide general information regarding bid requirements and specifications for the project. If further information is required, please contact the Midland County Purchasing Department by email at pur103@co.midland.tx.us. A pre-bid meeting will be held at 10:00am on Wednesday November 8, 2026 in the conference room of Midland County Public Works offices at Midland County Courthouse 500 N. Loraine, 11th Floor Midland, TX 79701. All requests for information must be submitted in writing. Responses to all questions received will be sent to each Vendor known to have copies of the Request for Bid. All questions should be submitted on or before 5pm Wednesday December 2, 2026. Questions received after said date and time will not receive a response. Answers and clarifications which are considered to materially change the solicitation will be issued as written addenda to the original RFP and will be posted to the Midland County website. Vendors are responsible for ensuring all answers to questions are reviewed prior to bid submittal and that all answers are properly acknowledged with their submitted bid. Verbal representations made or assumed to be made during any discussions held between representatives of a Vendor and any Midland County personnel or official are not binding on Midland County. Vendors must submit one (1) original, one (1) copy, and an electronic copy on USB drive of the bid. Midland County is exempt from all state and federal taxes. Tax exempt certificates are available upon request. All responses should be submitted by hand delivery or mail carrier in a sealed envelope, marked on the outside with the contract number and name of vendor. Bids must be received by the Due Date listed above and all late bids will be rejected and returned without being opened. Bids will be opened, and the name of the firm submitting the bid read aloud and acknowledged on the Due Date in the Purchasing Department Conference Room located in the Midland County Courthouse, Suite 1101. All interested parties are invited to attend the opening. Submission of a bid must include a range of required documents and certifications including: at least two references for commercial projects (preferably local/state government clients), list of current projects similar in scale and scope, list of past projects (5-year history), OSHA 30 log (5-year history), EMR (5-year history), TxDOT Confidential Questionnaire or pre-qualification letter from TxDOT, proof of insurance with minimum coverage values described in the solicitation, Bid Required Form Company Affidavit, statement that performance and payment bonding capacity to the full value of the contract is attainable, completed bid with total contract costs summation and itemized unit prices, total quantity of continuous calendar days necessary to complete the work from NTP, and list of subcontractors and suppliers to be used. Evaluation will be by Lowest Responsible Bidder or Best Value; if Best Value is selected the solicitation lists weighted criteria (Identity and Location 5 pts; Pre-Bid Meeting Attendance 5 pts; Consecutive Calendar Days to Complete Work 15 pts; Cost 50 pts; Experience with Midland County 20 pts; References 5 pts). The solicitation includes non-negotiable contract, insurance, and bonding requirements; selected Vendor must be willing to sign the Contract as-is, provide executed bonds and required insurance. After award and within fifteen (15) calendar days of the Award, Vendor must submit post-award documents including safety plan, quality control plan, material submittals, traffic control plan, construction schedule, executed payment and performance bond, and valid insurance certificates. Additional contract terms, scope of work, specifications, and compliance requirements (including wage scale, public information, prompt pay, conflict of interest reporting, and other legal provisions) are provided in the attached contract and exhibits.