Project Name: Design and Engineering of New Public Works Facility RFP # 2026-06

Description: 1.0 INTRODUCTION 1.1 The Township of St. Joseph invites proposals from qualified engineering firms to provide topographic survey, engineering, design, tendering assistance, and contract administration services for the development of a new Municipal Public Works Facility at 1511 10th Sideroad, Richards Landing, Ontario. 1.2 The Township is seeking professional consulting services to undertake the planning, design, tendering assistance, and construction administration of a new approximately 7,200 square-foot single-storey Public Works Facility, including associated site development works. The successful proponent shall provide all professional services, personnel, equipment, supervision, and deliverables necessary to complete the work in accordance with applicable legislation, regulatory requirements, the Ontario Building Code, and the specifications outlined in this Request for Proposal. 1.3 The proposed facility is anticipated to be a pre-engineered steel building designed to provide a cost- effective and functional municipal operations centre. The building is expected to include approximately five service bays for vehicle maintenance and washing, administrative office space, storage areas, staff lunchroom facilities, a universal washroom, and employee shower facilities. 1.4 The final site layout has not yet been determined and forms part of the scope of this assignment. The successful proponent will be responsible for evaluating site configuration options and providing recommendations for the most suitable layout. Site development is anticipated to be limited to those works necessary to support the facility and its operations. Access to the site may be provided through an existing adjacent access route or by direct access to D Line Road. The preferred access configuration will be evaluated and recommended as part of the design process. 1.5 The objective of this project is to develop a modern, efficient, and functional Public Works Facility that meets the Township's current operational requirements while accommodating future service delivery needs. 2.0 SCOPE OF WORK 2.1 Geotechnical Investigation The successful proponent will i. provide a geotechnical technician to oversee the geotechnical investigation, log the in-situ soil conditions and retrieve samples for laboratory testing, as required. ii. Procure a local geotechnical drilling subcontractor to advance two (2) sampled boreholes within the proposed building footprint, to a maximum depth of 7.6 m, or auger refusal, whichever is less. iii. Provide a geotechnical report that will include a factual data section with digitized borehole logs and laboratory reports, and geotechnical recommendations, including foundation- bearing capacities for feasible foundation types as well as relevant geotechnical parameters, and construction considerations. The geotechnical report will be sealed by a professional engineer licensed in the Province of Ontario. 2.2 Topographic Surveying The successful proponent shall: i. Attend the site to complete topographic survey of existing site features in the immediate area of the construction only (yellow boundary). Refer to Figure 1. ii. Provide a site benchmark to be used during construction for layout purposes iii. Investigate and measure existing site features, including, where applicable, buildings, driveways, visible above-ground utilities, fencing, topographic features, identifiable slopes, tree and bush lines, and spot elevations necessary for the generation of contours. iv. Subsurface utilities are not required to be identified or surveyed as part of this assignment. v. Legal boundary determination and property fabric identification are not included within the scope of work. vi. Complete all required field data processing and office calculations necessary to verify survey results. vii. Prepare a topographic survey plan illustrating the surveyed features and site conditions. viii. Include all associated disbursements, including vehicle and equipment costs. ix. Provide the following deliverables: a. Topographic Survey Plan in PDF format; b. AutoCAD Civil 3D DWG files; and c. One digital copy and one hard copy of the survey plan and accompanying report. 2.3 Architectural Design The successful proponent shall: i. Meet with The Township of St. Joseph to review and finalize requirements prior to commencing design activities. ii. Review applicable municipal zoning bylaws and identify any design constraints. iii. Conduct building code review to determine occupancy, classification, construction, fire separations, life safety requirements, and other applicable Ontario Building Code Requirements. iv. Prepare general arrangement drawings (2D plan, section, elevations) v. Design the interior finished space to include office space, washroom facilities, a shower facility, a lunchroom, a mechanical and electrical room, and storage space and open vehicle repair and maintenance areas. vi. Prepare architectural drawings, including floor plans, reflected ceiling plans, room finish schedules, door and window schedules, exterior elevations, building sections, and associated details. vii. Ensure all drawings comply with the Ontario Building Code and other applicable regulations. viii. Include all architectural specifications on the drawings. ix. Prepare 3D colour renderings illustrating the proposed building exterior. x. Prepare final design drawings, plans, sections, and elevations sufficient to convey the approved design intent. xi. Attend progress meetings and consultation meetings with the Township of St. Joseph throughout the design phase. xii. Include a minimum of two (2) in-person meetings in Richards Landing, Ontario. xiii. Participate in virtual meetings and conference calls, as required, throughout the design phase of the project. 2.4 Structural Design i. Preparation of building structural drawing package to include: • foundation plan & details • cross sections as required • structural framing elevations • details as required ii. All structural design to be in accordance with the requirements of the Ontario Building Code iii. Review shop drawings as prepared by the Pre-The successful engineered Steel building manufacturer. *Assume that the proposed new building will be of pre-engineered steel construction. This building style provides the most flexibility to have limited interior loadbearing elements. The proposal shall exclude design of a building superstructure. The pre-engineered steel building manufacturer will be responsible for all design related to the steel superstructure. 2.5 Civil and Site Development Design i. Prepare Existing/Removals Plan(s) including: • Plans (profiles if required) depicting; • General Arrangement; • Existing Municipal Services; • Existing Elevations; • Existing Topography; • Existing Site Features; • General Area of Development; • Direction and sizing of existing sewers applicable to this development; and any required removals. ii. Prepare Site/Grading Plan(s) including: • General Arrangement • Existing above ground services • New parking lots, buildings, roadways, walkways, etc. • Above and "at" ground features • Location of existing and proposed easements • Basic site landscaping (i.e. surface features, trees, shrubs, etc.) • Zoning conformance features • Details as required • At grade drainage features and characteristics • Drainage areas, directions and characteristics • Swales/ditches • Lot grading • Features including location and dimensions of berms, buffers, fencing, walkways, roadway construction, parking lot construction, and general landscaping features (e.g. rocks, structures, retaining walls) in conjunction with the Prime Consultant's design • Barrier Free Access Design and compliance with Ontario Accessibility Act (AODA) of parking lot and sidewalk areas only. iii. Proposals shall be based on the complete scope of work described in this RFP. 2.6 Tendering Assistance, Contract Administration and General Review During Construction i. The successful proponent shall: a. Provide construction contract administration services for the duration of the project. b. Review shop drawings, requests for information (RFIs), payment certificates, change orders, and claims for extras. c. Attend project meetings with the Township, contractor, and other stakeholders as required throughout the construction period. d. Provide regular written project status updates identifying project progress, schedule concerns, deficiencies, and potential issues. e. Conduct general review inspections as required by the Ontario Building Code. f. Provide periodic site inspections to review grading, drainage, foundation construction, structural components, and site works. g. Review requests for substitutions and approved equals. h. Include a recommended number of architectural, structural, and civil site visits within the proposal. i. Civil General Review during construction shall include: • General Conformance Inspections; • Periodic Grading and Drainage Inspections; and • Periodic Surface Works Inspections (asphalt, curbs, landscaping, etc.). j. Follow up with deficient workmanship and general conformance certificate for occupancy. k. Attend the site on a milestone basis to ensure that construction is proceeding in accordance with the design intent. 2.7 Deliverables The successful proponent shall provide: i. Geotechnical Report ii. Topographic Survey Plan iii. Preliminary Design Drawings iv. Architectural Drawings v. Structural Drawings vi. Civil/Site Development Drawings vii. Cost Estimates viii. Tender Documents ix. Contract Administration Services x. General Review Reports 3.0 EXCLUSIONS i. Proposals not to include the following: • Archaeological assessments; • Environmental services; • Environmental Compliance Approvals (ECA), if required; • Energy Modelling and SB-10 compliance; • Environmental reviews or Certificates of Approval; • Stormwater management design, if required; • Detailed geotechnical investigations beyond the scope identified in this RFP; • Permit application fees; • Rezoning applications; • Applications for zoning amendments, minor variances, or other planning approvals; • Servicing design, including private wells and septic systems; • Design of on-site firefighting water storage, if required; • Communication utilities and services; • Gas utilities and services; • Third-party utility locate costs; • Sign foundations; • Retaining walls; • Water service commissioning; • Traffic studies; • Equipment lift specification and selection; • Installation services; • Third-party integrated system testing; • Sprinkler system design; • Design of service pits or related components; • Specifications for specialty tools or equipment; • Design of renovations to the existing Public Works garage or other structures on the property. Detailed mechanical, plumbing, HVAC, electrical, lighting, controls, and communications systems design are excluded from this assignment and will be procured through a future phase. The successful proponent shall provide sufficient space allocation and coordination within the building design to accommodate these future systems. ii. Materials Testing and Inspection services are excluded from the scope of work and proposed fee. Proponents shall provide hourly and unit rates for these services within their proposal should they be required during construction. Any such services shall be authorized in advance by the Township and compensated as additional services. Should Materials Testing and Inspection services be required, they may include: a. Verification of granular compaction (base, subbase, and pipe bedding); b. Verification of asphalt compaction; c. Laboratory verification of granular material properties; d. Laboratory verification of asphalt properties; e. Testing of plastic and hardened concrete; f. Inspection of reinforcing steel; g. Inspection of structural steel. 4.0 ASSUMPTIONS 4.1 Project Assumptions Proposals shall be prepared based on the following assumptions: i. All costs associated with Excess Soils Compliance (O.Reg. 406/19) will be additional to this assignment. Assume that there is adequate space on this property to accommodate any excavated material, which would require no excess soils consulting. ii. No service upgrades to the proposed building site will be required as part of this assignment. iii. The Township will be responsible to provide a new well and septic system, including all associated design and approvals. iv. All planning applications, approvals or permitting costs will be the responsibility of the Township. v. Competent bearing soils will be encountered on site and piled foundations will not be required. vi. No basement will be incorporated into the proposed building. vii. No large vehicle hoists will be incorporated into the proposed building. viii. No overhead crane(s) will be incorporated into the proposed building. ix. A Stormwater Management Plan will not be required. x. Asphalt pavement will be limited to areas required to support accessible parking and building access. xi. Detailed mechanical, plumbing, HVAC, electrical, lighting, controls, and communications systems design will be completed under a future phase of the project. xii. The potential for a connection between the proposed access road and an adjacent access route remains unknown and shall be excluded from the proposal. 4.2 Geotechnical Investigation Assumptions Proposals shall be prepared based on the following geotechnical assumptions: i. The geotechnical investigation shall utilize drilled boreholes rather than test pits. ii. There is potential that fill material may exist within the proposed building area. Borehole investigations should account for the possibility of drilling through fill material to assess native soil conditions. iii. Available aerial imagery suggests that portions of the proposed building area may contain fill material, resulting in elevations higher than adjacent lands. iv. The successful proponent shall obtain Ontario One Call locates prior to undertaking drilling activities. The Township will provide any available information regarding private utilities. v. Work may be completed during normal daytime working hours with no known restrictions on site access or working hours. vi. Boreholes shall be reinstated as required following completion of the investigation. vii. Borehole spoil material may remain on site unless otherwise directed by the Township. viii. It is assumed that soils encountered will not be contaminated. Should contaminated soils be encountered, additional services may be required. ix. The site shall be accessible to drilling equipment at the time of investigation. x. Borehole locations may be established using handheld GPS equipment and available topographic information. 4.3 Construction Phase Assumptions i. Construction administration, general review, and inspection services shall be based on an estimated total of ten (10) weeks of effort distributed throughout the construction period. Proponents should assume that construction may occur in multiple phases over a period not exceeding twelve (12) months, with services required intermittently at key milestones, including site preparation, foundation construction, structural erection, building envelope installation, and other major stages of construction. ii. Proponents shall include a weekly rate for contract administration and inspection services should construction extend beyond the assumed ten (10) weeks. iii. General Review During Construction shall satisfy the requirements of the Ontario Building Code. iv. Quantities of inspections included in the proposal shall represent the minimum required to satisfy Ontario Building Code requirements. v. Additional inspections resulting from construction delays, schedule changes, deficient workmanship, or other unforeseen circumstances may be authorized by the Township as additional services. 4.4 General Assumptions: i. Boreholes are to be reinstated with Bentonite Holeplug, soil cuttings and asphalt cold patch where required. Pricing does not include landscaping services. ii. Borehole soil cuttings may remain on site unless otherwise directed by the Township. Should off-site disposal or additional testing be required, such work shall be considered an additional service. 5.0 GENERAL 5.1 Should contractor performance, construction delays, or deficiencies in workmanship necessitate additional effort beyond that included in the proposal, such services shall be considered additional services and shall be authorized by the Township prior to commencement. 5.2 A site visit is strongly recommended. For scheduling, please call 705-246-2625 ext. 200, or email community@sjtwp.ca. 5.3 All information provided by a proponent in response to this RFP must contain sufficient detail to support the work being proposed. The detail and clarity of the proponent's submission will be considered indicative of their expertise and competence to satisfactorily complete the proposed project. 5.4 The following specific requirements are identified for inclusion in the proposal: • The name, address, telephone number, cell number and email address of the proponent firm and its principal contact person. • Identification of the firm's experience in undertaking similar work, along with three references which shall include the name of the organization, the contact person, telephone number and address. • A detailed breakdown of professional fees, disbursements, and applicable taxes. • A proposed project schedule, including anticipated commencement and completion dates for the design assignment. 5.5 The successful proponent shall provide all personnel, equipment, resources, and professional services necessary to complete the assignment in a competent, professional, and timely manner. 5.6 The successful proponent shall provide proof of WSIB coverage, and commercial general liability insurance with a minimum limit of $5,000,000 per occurrence. 5.7 Proposals shall clearly identify professional fees, disbursements, and all applicable taxes. 5.8 Unless otherwise specified, the Township of St. Joseph shall be responsible for permit application fees and regulatory approval costs. 6.0 COMPLETION DATE 6.1 The Township intends to tender the project for construction in early spring 2027, with construction anticipated to commence in spring/summer 2027. Proponents shall include a proposed project schedule identifying key milestones and the anticipated completion date for the design assignment. The successful proponent shall ensure sufficient time is allocated for design development, review, tender document preparation, and tendering to support the Township's proposed construction schedule. 7.0 SUBMISSION AND TIMING 7.1 The deadline for submitting proposals is 4:00 p.m. on Monday, December 7, 2026. Proposals may be submitted in a sealed envelope clearly marked: "Request for Proposals - 2026-06 - Design and Engineering of New Public Works Facility" Envelopes may be dropped off at 1669 Arthur Street, Richards Landing. Proposals may also be emailed to: clerkadmin@stjosephtownship.com or mailed to: Amanda Richardson, CAO/Clerk-Treasurer 1669 Arthur Street - PO Box 187 Richards Landing, ON P0R 1J0 7.2 Late submissions will not be accepted. 7.3 Enquiries - Any questions regarding this Request for Proposal shall be directed to the Community Projects Coordinator, Sherie Gladu, at community@stjosephtownship.com. 7.4 Proponents shall include a proposed project schedule identifying anticipated commencement and completion dates for the design assignment. 7.5 The Township reserves the right to request proponents to clarify information provided or to address specific requirements not adequately covered in their submission. 7.6 The Township of St. Joseph is not obligated to accept the lowest-priced proposal and reserves the right to accept or reject any or all proposals. 7.7 The successful proponent shall provide proof of WSIB coverage, where applicable, and commercial general liability insurance with a minimum limit of $5,000,000 upon notice of award. Proof of WSIB coverage and insurance for any subcontractors retained by the successful proponent shall also be provided prior to commencement of work. (Attachment pages include RFP submission form, proposal details form, site dimensions and map image.)