The School Board of the City of Manassas operating as Manassas City Public Schools ("MCPS" or "Owner") is issuing this Request for Proposals (RFP) #17FY27 issued on November 10, 2026, for the establishment of a Contract for the provision of Integrated Pest Management Services ("Work"). Proposals in response to this RFP shall be solely received electronically, through DemandStar. Proposals shall not be received at the Central Office by mail, express mail, in person, or by courier. Offerors wishing to submit a Proposal in response to the RFP are required to upload the Mandatory Requirements found in the Instructions to Offerors in DemandStar through the link found on the Current Solicitations webpage, which can be located by accessing MCPS' Procurement Office website. For a Proposal to be considered for award of a Contract, the Proposal must be received in DemandStar prior to 11:00 PM (EST) on December 3, 2026 ("Proposal Closing"). Offerors are strongly encouraged to submit their Proposals, including all required documents, in advance of the Proposal Closing to allow sufficient time for the Proposal, including all required documents, to be uploaded into DemandStar before the Proposal Closing. The time a Proposal is received shall be determined by the time shown on the DemandStar e-Bid response report ("the Log"). If the upload time shown in the Log is after Proposal Closing the Proposal will be considered non-responsive and will not be considered for Contract award. Proposals received after the Proposal Closing shall not be considered. MCPS reserves the right to accept or reject any and all Proposals in whole or in part and waive any informalities in the competitive negotiations process. Further, MCPS reserves the right to enter into any Contract deemed to be in the best interest of MCPS. The entire contents of the RFP, any Addenda, Offeror's Proposal and Negotiated Changes shall be incorporated by reference into any resulting Contract at the time of Contract formation.
GENERAL INFORMATION: The purpose of this Request for Proposals (RFP) is to solicit sealed proposals from qualified offerors to establish a service contract through competitive negotiations for an Integrated Pest Management program within the school district. Integrated Pest Management (IPM) relies on effective, economic, environmentally sensitive, and scientifically proven techniques to minimize and eliminate pest problems. IPM focuses on pest identification, monitoring and assessing pest numbers, preventing pest problems, clean out services and on-demand emergency. Typically, management decisions are based on pertinent information about pests and their interactions with the natural or man-made environment. This information, along with careful selection of suitable management techniques, is used to eliminate the causes of pest breakouts or to otherwise manage pests in cost-effective ways that represent the lowest possible hazard to people, property and the environment. The impacts of pest and pesticides on human health are well documented and an IPM program can help by suppressing pests that may carry allergens or disease pathogens, reducing human exposure to pesticides and reducing environmental pollution. MCPS currently has an Integrated Pest Management program provider under term contract awarded via a competitive negotiation. The final scope of services may be refined through the competitive negotiation process and incorporated into any resultant contract. Performance will begin during the 2026-2027 School Year.
MINIMUM QUALIFICATIONS & EXPERIENCE (summary): Contractor must hold a Pesticide Business License issued by the Virginia Department of Agriculture and Consumer Services and a trapping license issued by the Virginia Department of Game and Inland Fisheries; offerors must have a minimum of ten (10) years' experience where pest management services were the primary business service; offeror must have provided or be currently providing services to two (2) school systems or multi-site/campus commercial accounts within ten (10) years prior to the Proposal Due Date; contractor shall submit a list of certified technicians and copies of Commercial Pesticide Applicator Certifications and keep credentials current for the life of the contract. The RFP includes detailed Scope of Services (inspection, monitoring, prevention, exclusion, treatment, evaluation), service frequencies (two scheduled visits per month at each school, one per month at administrative/support buildings unless otherwise noted), response times for routine (within 48 hours) and emergency (within 24 hours) requests, pesticide selection and application rules (applications only when justified by documented pest activity, use of least hazardous effective products, scheduling outside regular school day unless otherwise authorized), rodent control and termite service provisions, documentation and reporting requirements, pricing and invoicing rules, and insurance and contractual terms. The RFP also describes site locations, required deliverables (management and communication plan, Pest Control Plan of Work, annual schedule), quality assurance, and contract period and renewal provisions.
