Higher EducationMS
Posted
Nov 2, 2026
Nov 24, 2026
JACKSON STATE UNIVERSITY CAMPUS-WIDE PEST CONTROL AND MANAGEMENT (RFP 26-04)
JACKSON STATE UNIVERSITY Request for Proposals (RFP) 26-04 Campus-Wide Pest Control and Management Services ISSUE DATE: November 2, 2026 ISSUING AGENCY: Office of Purchasing and Travel Jackson State University 1400 John R. Lynch Street Jackson, MS 39217 Sealed proposals, subject to the conditions made a part hereof, will be received until Tuesday, November 24, 2026 at 11:00 a.m. in the JSU Office of Purchasing and Travel, same address as above, for furnishing services as described herein. IMPORTANT: Clearly mark the Vendor's legal name and "RFP No. 26-04" on the exterior of every sealed proposal package. Proposals must be received by the Office of Purchasing and Travel by the date and time stated in the final solicitation. Late proposals and submissions by facsimile or email will not be accepted unless the final RFP expressly authorizes an electronic procurement method. All inquiries regarding this RFP should be directed to: Kimberly R. Harris, CMPA, MHSA Director of Procurement Services Division of Business and Finance Jackson State University (601)979-0978 (Office) kimberly.r.harris@jsums.edu (Reference RFP 26-04 in the subject header of the email) Any addendum associated with this RFP will be posted at JSU's bid information page located under RFP 26-04. It is the respondent's responsibility to assure that all addenda have been reviewed and, if applicable, signed and returned. Note: Questions concerning the specifications in this RFP must be submitted in writing and will be accepted until Thursday, November 12, 2026 at 5:00 p.m. All questions and answers will be posted as an addendum located under RFP 26-04 by Tuesday, November 17, 2026 at 5:00 p.m. PROPOSAL RESPONSE CHECKLIST Vendors should use this checklist to confirm that the proposal is complete. Failure to submit a mandatory item may render a proposal nonresponsive, subject to applicable law and JSU's authority to waive minor informalities: 1. One (1) clearly marked original proposal, one (1) electronic PDF copy on a USB flash drive, and six (6) identical paper copies, unless modified by addendum. 2. Appendix A - Proposal Cover and Signature Page, fully completed and signed by an authorized representative. 3. Cover letter identifying the scope offered, confirming ability to comply with the RFP, and clearly identifying any requested exceptions. Material exceptions may cause rejection as nonresponsive. 4. Section-by-section Technical Compliance Response addressing every mandatory specification and stating "Comply," "Exception," or "Not Applicable," with explanation for every exception. 5. Company qualifications, organizational profile, account-management structure, staffing plan, emergency-response capacity, and required licenses/credentials. 6. Integrated Pest Management (IPM) technical approach and preliminary Plan of Work. 7. Copies of applicable Mississippi pest-control company license(s), operator/permit credentials, and evidence of required bond/insurance capability. 8. Appendix B - Pricing Schedule, fully completed. Pricing shall be firm, complete, and inclusive of all costs required for the base scope except separately identified specialty service 9. Appendix C - Facility and Service Schedule acknowledgment and facility-by-facility pricing, when included in the final RFP. 10. Appendix D - Three (3) references for comparable services performed within the last five (5) years. 11. Product register/list of proposed pesticides and control materials, including EPA registration information, labels, and SDS, or a clear commitment to submit the final register before service begins. 12. Sample service report and sample monthly trend/performance report. 13. All addenda acknowledged and returned as required. 14. Any other certifications, affidavits, debarment/E-Verify forms, proposal security, or procurement forms required by the final solicitation or addendum. 1. UNIVERSITY OVERVIEW Jackson State University (JSU), founded in 1877, is a public historically Black university located in Jackson, Mississippi. JSU supports teaching, research, service, residential life, athletics, dining, administrative operations, and public activities across a multi-building campus environment. The services under this RFP are intended to support safe, sanitary, reliable, and environmentally responsible campus operations. 2. PURPOSE AND INTENT Jackson State University invites sealed proposals from qualified, licensed, responsible firms to provide comprehensive campus-wide pest control and management services. The successful Vendor shall furnish all supervision, labor, transportation, materials, pesticides, monitoring devices, traps, equipment, reporting, quality control, and other resources necessary to perform the required services. JSU intends to use an Integrated Pest Management (IPM) approach emphasizing inspection, monitoring, exclusion, sanitation and structural recommendations, non-chemical controls, targeted treatment, and the least hazardous effective pesticide applications when treatment is necessary. Routine calendar-based spraying without documented need is not acceptable. The resulting contract is anticipated to cover Education and General (E&G) facilities, Housing/Residence Life, Athletics, Auxiliary/Dining facilities, daycare/sensitive areas, and other University facilities identified in the final Facility and Service Schedule. 3. PROCUREMENT METHOD AND BASIS OF AWARD This solicitation is structured as a Request for Proposals using competitive sealed proposals. Proposals shall be evaluated for responsiveness to the RFP and vendor responsibility. Subject to all required approvals, award is intended to be made to the responsive and responsible vendor whose proposal meets the specifications and requirements of the RFP. JSU may verify calculations, licenses, references, capacity, past performance, and other responsibility information before award. JSU reserves all rights available under applicable Mississippi law and procurement rules, including the right to reject any or all proposals, cancel the solicitation, waive minor informalities or irregularities when permitted, request clarifications, conduct discussions or presentations when provided for in this RFP, request proposal revisions or Best and Final Offers when permitted, verify references and qualifications, and negotiate an agreement consistent with the solicitation and applicable procurement requirements. Only the evaluation factors and criteria stated in this RFP will be used to evaluate proposals. Vendors shall clearly identify any exceptions or requested contract changes in their proposals. JSU may determine that a material exception renders a proposal nonresponsive or otherwise unacceptable. 4. CONTRACT TERM The anticipated initial contract term is two (2) years, with the option for JSU, subject to satisfactory performance, funding, required approvals, and applicable law, to renew for up to three (3) additional one-year periods. No renewal is automatic, and no work may begin before all required approvals, execution, purchase authorization, and notice to proceed. Base rates shall remain firm during the initial term. Any renewal-period price adjustment must be requested in writing, supported by the methodology stated in the proposal, and approved in writing by JSU in accordance with the executed contract and applicable procurement requirements. 5. OVERALL SCOPE OF SERVICES o Provide routine inspection, monitoring, prevention, control, removal, and follow-up for pests in and around all facilities included in the final Facility and Service Schedule. o Control common structural pests including cockroaches, ants, flies, gnats, stored-product pests, spiders, silverfish, beetles, fleas, ticks, rats, mice, and other arthropod or nuisance pests encountered in university facilities. o Address incidental invaders and stinging/biting insects, including wasps, hornets, bees where lawful and appropriate, and similar pests that create a safety or operational concern. o Provide rodent monitoring and control using tamper-resistant stations, trapping, exclusion recommendations, and carcass removal. Interior rodenticide use is prohibited unless specifically approved in writing by JSU and permitted by product labeling and law. o Inspect for evidence of wood-destroying insects and provide separate pricing for termite/wood-destroying insect inspections, treatment, warranties, and related services not included in the base program. o Provide site-specific written recommendations for structural repairs, sanitation, drainage, vegetation management, storage practices, door sweeps, penetrations, screens, refuse handling, and other conditions contributing to pest activity. o Provide emergency and priority callback services, including after-hours response when a pest condition presents a health, safety, food-service, residential, event, or operational concern. o Maintain digital service records and trend data by facility, including pest observations, monitoring counts, devices serviced, materials applied, corrective recommendations, and unresolved conditions. o Coordinate schedules with Facilities and Construction Management (FCM) and other designated University representatives. o Perform all services in a manner that minimizes disruption to classes, research, residence halls, athletic events, dining operations, childcare, and public activities. 6. PESTS AND CONDITIONS INCLUDED o Indoor populations of rats, mice, cockroaches, ants, flies, spiders, silverfish, beetles, fleas, ticks, stored-product pests, and other arthropod pests. o Populations of covered pests outside buildings and within service perimeters identified in the Facility and Service Schedule. o Incidental invaders and nuisance pests, including stinging or biting insects and reptiles. o Termites and other wood-destroying insects for inspection purposes and for treatment when separately authorized and priced. o Stray animals and disease-carrying or nuisance wildlife when included as an authorized specialty service. o Other insects detected in undesired locations that reasonably fall within general structural pest-control services. BED BUGS: Routine bed bug treatment is excluded from the base recurring price unless expressly included in the final Pricing Schedule. Vendors shall provide separate unit rates for inspection, treatment, follow-up, and optional canine inspection. JSU may authorize such work as needed. 7. INTEGRATED PEST MANAGEMENT (IPM) REQUIREMENTS a. Inspection and monitoring shall drive treatment decisions. Routine pesticide application solely because a calendar date has arrived is not acceptable. b. Use non-chemical controls whenever practical, including sanitation recommendations, exclusion, trapping, vacuuming, physical removal, monitoring devices, and habitat modification. c. When pesticides are necessary, use the least hazardous effective material, targeted placement, and minimum effective quantity consistent with the label and applicable law. d. All pesticide products must be registered for the intended use with the U.S. Environmental Protection Agency and, where required, the State of Mississippi. Applications shall strictly follow labeling. e. Maintain a current product register containing EPA registration number, label, SDS, target pest, application method, and approved use locations. JSU may prohibit or restrict a product or application method on University property. f. Place and maintain pesticides, traps, bait stations, and monitoring devices to prevent unauthorized access, tampering, contamination, or interference with University operations. g. Immediately report spills, misapplications, exposures, regulatory notices, or other pesticide-related incidents to the designated JSU representative and comply with all reporting and corrective requirements. 8. SPECIFIC CONTROL REQUIREMENTS 8.1 Insect Control e. Use non-pesticide methods whenever practical, including vacuuming, trapping, exclusion, and sanitation correction. f. Use monitoring devices such as sticky traps where appropriate to identify activity and evaluate effectiveness. g. Use bait formulations for cockroach and ant control where appropriate and consistent with IPM principles. 8.2 Rodent Control h. Inside occupied buildings, use trapping devices as the primary control method. Devices shall be concealed/protected and checked at appropriate intervals; during active population suppression, traps shall be checked at least every twenty-four (24) hours unless otherwise approved. i. Exterior bait stations shall be tamper-resistant, securely closed, anchored or secured as appropriate, labeled/uniquely identified, dated or digitally documented at each service, and maintained in clean serviceable condition. j. The Contractor is responsible for prompt and sanitary removal/disposal of trapped rodents and carcasses. 8.3 Reptiles, Stray Animals, and Wildlife a. Entrap and remove reptilian pests using non-chemical techniques whenever practical. b. For stray animals and nuisance/disease-carrying wildlife, provide humane capture/removal consistent with applicable federal, state, local, and University requirements. c. Specialty wildlife work may be subcontracted only with prior written JSU approval and all required. 9. SERVICE FREQUENCIES AND WORK SCHEDULE Routine work should generally be coordinated within FCM's normal work schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday, except when operational needs require after-hours service. The final Facility and Service Schedule controls if it specifies a different frequency. FACILITY CATEGORY MINIMUM ROUTINE FREQUENCY / EXPECTATION Housing /Residence Halls At least monthly; coordinate with Housing/Residence Life and FCM. Auxiliary/Dining /Daycare/Sensitive Areas At least twice monthly where designated; enhanced monitoring may be required. Education & General (E&G) At least quarterly unless a higher frequency is listed. Athletics / Event Areas As listed, plus event/season-specific inspection and priority response. Emergency / Callback 24/7 availability; on-site response within two (2) hours for events designated by JSU as emergencies, unless otherwise authorized. 10. UNIQUE OPERATIONAL REQUIREMENTS 10.1 Housing / Residence Life a. Coordinate access with Housing/Residence Life and FCM and comply with residence hall entry protocols, student privacy requirements, and occupancy/turnover schedules. b. Inspect/service common areas, lounges, kitchens, laundry rooms, trash rooms, mechanical/utility spaces, exterior perimeters, loading/service areas, and resident rooms when authorized. c. Provide a written bed bug protocol addressing inspection, confirmation, containment guidance, treatment options, follow-up inspections, and clearance criteria. d. Provide priority response for rodents, stinging insects, fleas, bed bugs, or other conditions affecting occupied student rooms or life-safety egress. e. Participate in pre-opening/turnover inspections when requested and identify recurring conditions by building, floor, or room. f. No pesticide application in an occupied student room shall occur without required notice/coordination and compliance with label restrictions and University procedures. 10.2 Athletics a. Coordinate work around practices, competitions, camps, special events, broadcast schedules, and public occupancy; after-hours work may be required. b. Include locker rooms, training rooms, equipment/storage areas, offices, concessions, suites/club areas, press areas, restrooms, mechanical spaces, waste/refuse areas, indoor arenas, stadium support spaces, and other designated facilities. c. Provide event- and season-specific inspection for stinging insects, flies/gnats, rodents, ants, mosquitoes where included, and other pests affecting spectators, student-athletes, staff, food service, or event operations. d. Coordinate outdoor applications near playing surfaces, spectator areas, storm drains, landscaping, or occupied event zones to protect people, turf, water, and operations. e. Provide rapid response for nests, swarms, snakes, and nuisance wildlife in public/event areas. 10.3 Auxiliary / Dining Services f. Provide enhanced IPM services for all dining-related areas, including kitchens, serving areas, food storage rooms, receiving docks, dishwashing areas, beverage stations, vending areas, grease handling areas, dumpsters and compactors, loading docks, and adjacent exterior perimeters. g. Coordinate all pest management activities with JSU Auxiliary Enterprises and its dining services contractor. h. Comply with applicable Mississippi State Department of Health food-establishment regulations and the FDA Food Code as adopted/modified by Mississippi. Protect exposed food, clean equipment, utensils, linens, single-service items, and food-contact surfaces from pesticide exposure and other forms of contamination during inspections and treatments. i. Use pest monitoring, exclusion, sanitation, and targeted baiting methods appropriate for food-service environments. Aerosol applications, fogging, broad-broadcast treatments, and similar application methods in food preparation or service areas require advance approval. Appropriate shutdown, food removal or protection, and post-treatment cleaning and sanitizing must be completed as required by applicable regulations and pesticide label instructions before operations resume. j. Provide written reports identifying trends in flies and gnats, cockroaches, stored-product pests, and rodents. Reports must document observed activity, affected locations, recommended corrective actions, and contributing conditions, including sanitation deficiencies, drainage issues, door gaps, receiving practices, improper storage, waste handling, and structural vulnerabilities. k. Provide priority response to pest conditions that may compromise food safety, regulatory compliance, or continuity of dining operations. Promptly notify the designated JSU representative and dining services management of significant findings, implement appropriate corrective measures, and document the actions taken and follow-up results. l. Maintain service logs, inspection findings, pesticide application records, trend reports, and corrective-action documentation. Provide these records to JSU Auxiliary Enterprises upon request and verify that identified deficiencies have been resolved. 11. SPECIALTY / ADDITIONAL SERVICES The following are outside the routine base scope unless expressly included in Appendix B. Vendors shall provide unit rates, hourly rates, minimum charges, inspection fees, treatment rates, and/or disclosed subcontractor markups as applicable. Specialty work requires written JSU authorization except when immediate emergency action is expressly authorized. • Termite/wood-destroying insect inspection, treatment, warranties, and repair-related recommendations. • Bed bug inspection, treatment, follow-up, and optional certified canine inspection. • Bat, bird, snake, feral/stray animal, raccoon, opossum, armadillo, and other nuisance wildlife removal. • Mosquito treatment when not included in a facility's recurring service. • Specialty access requiring lifts, roof access, confined-space procedures, or other unusual equipment. • After-hours specialty work not included in base emergency/callback requirements. Subcontractors may be used for specialty services only with prior written JSU approval. The prime Contractor remains fully responsible for scheduling, safety, licensing, insurance, invoicing, quality, regulatory compliance, and subcontractor acts/omissions. No subcontractor markup may be charged unless disclosed in Appendix B and authorized by JSU. 12. INITIAL INSPECTION, MOBILIZATION, AND PLAN OF WORK Within ten (10) business days after notice to proceed, or another period approved by JSU, the Contractor shall inspect each included facility, establish baseline pest conditions, identify pest-conducive conditions and high-risk areas, and establish monitoring/device locations. The Contractor shall coordinate transfer/removal of incumbent devices to avoid service gaps. A finalized campus-wide IPM Plan of Work shall be submitted to FCM no later than ten (10) business days before routine services begin, unless otherwise directed. The plan shall include: • Service frequencies and routes by facility/category. • Monitoring methods, action thresholds, and treatment decision process. • Approved product register with labels and SDS. • Rodent station and monitoring-device standards and maps/locations. • Housing bed bug protocol. • Dining/food-service protocol. • Athletics/event service protocol. • Emergency/callback response and escalation contacts. • Quality assurance and supervisory inspection process. • Reporting format, trend analysis, and corrective recommendation tracking. • Pesticide spill/exposure response procedure. • Subcontractor management process for specialty services. 13. STAFFING, LICENSING, AND QUALIFICATIONS a. Vendor must be authorized to do business in Mississippi and maintain all licenses, permits, registrations, bonds, and insurance required for the services performed. b. For routine structural pest control, Vendor shall maintain the applicable Mississippi Department of Agriculture and Commerce (MDAC), Bureau of Plant Industry company license and appropriately licensed/credentialed personnel, including General Pest and Rodent Control (GRCL) authority. Wood Destroying Insect Control (WDIL) authority is required for termite/wood-destroying insect services performed by the Vendor or an approved subcontractor. c. Provide copies of current company license(s) and credentials for the operator/license holder responsible for the account. Before on-site work, provide credentials/identification for assigned technicians as required by law. d. Vendor should demonstrate at least three (3) years of successful experience providing comparable pest-management services to multi-building institutional, higher education, healthcare, government, residential, hospitality, or food-service facilities. e. Designate an Account Manager and field supervisor with authority to resolve service issues and provide 24/7 emergency contact information. f. Maintain sufficient staffing and backup capacity to meet routine schedules, campus events, residence hall needs, food-service priorities, and emergency-response requirements. g. All Contractor and subcontractor personnel assigned to campus must satisfy JSU identification, conduct, safety, access, and background-screening requirements in effect at the time of service. Evidence of satisfactory screening shall be provided when requested and before access to sensitive/occupied areas. h. Personnel shall wear company identification and appropriate uniforms/PPE while on campus and comply with University access, parking, key, safety, and security procedures. 14. MATERIALS, EQUIPMENT, AND SAFETY i. Furnish all ordinary materials, traps, bait stations, monitoring devices, PPE, tools, vehicles, ladders, and equipment required for base services. j. Use only products approved in the Plan of Work unless JSU authorizes a substitution. Applications must follow product labeling and applicable registration requirements. k. Use chemical controls according to demonstrated need and IPM principles. Preventive treatment may be used only when lawful, label-consistent, and appropriate to documented risk or with JSU approval. l. JSU prefers reduced-risk/low-toxicity products when effective and appropriate. Vendor shall describe its capability to use such products. m. Follow OSHA requirements applicable to Contractor employees, SDS/Hazard Communication requirements, pesticide labeling, and all federal, state, local, and University safety requirements. n. Do not store pesticides or hazardous materials on campus without prior written authorization. o. Coordinate in advance any roof access, confined-space entry, fall-protection activity, lift use, or other elevated/specialty access; use properly trained personnel. 15. EMERGENCY AND CALLBACK SERVICE Emergency service shall be available twenty-four (24) hours per day, seven (7) days per week. For an event designated by JSU as an emergency, the Contractor shall acknowledge the request promptly and provide on-site response within two (2) hours unless JSU authorizes a different response. Examples include rodents or wildlife in occupied food-service areas, snakes or stinging insects in occupied/public areas, severe infestations affecting residence hall occupancy, or conditions affecting a major University event. Routine callbacks for covered pests between scheduled visits shall be included in the base price at no additional cost when the condition falls within the base scope. Specialty services may be billed only at contracted rates after authorization. Emergency/callback activity shall be documented in the same manner as routine service. 16. REPORTING, DOCUMENTATION, AND PERFORMANCE MANAGEMENT • Provide a service report for every visit, signed or electronically acknowledged by the designated University representative when practicable. • Each report shall include facility/location, date/time, technician, areas inspected, pest activity, devices checked, materials/products and quantities applied, application locations, corrective actions, recommendations, and follow-up date. • Maintain digital logs accessible to designated JSU representatives. Paper logbooks may be required in food-service or other regulated/sensitive locations. • Submit a monthly campus summary identifying service completion, callbacks, emergency calls, recurring hot spots, trend data, open corrective recommendations, pesticide usage, and missed/rescheduled services. • Attend quarterly performance meetings, or more frequently if requested, to review trends, recurring conditions, response times, unresolved issues, and prevention opportunities. • Notify JSU within one (1) business day of any regulatory citation, license action, reportable incident, or material safety issue related to work under the contract. 17. STRUCTURAL/SANITATION RECOMMENDATIONS AND UNIVERSITY RESPONSIBILITIES Throughout the contract, the Contractor shall advise FCM of structural, sanitary, drainage, storage, waste, vegetation, or procedural modifications that would reduce pest access, food, water, or harborage. Unless separately authorized, the Contractor is not responsible for performing structural repairs. The Contractor remains responsible for performing the contracted pest-control services even when recommended facility modifications have not yet been completed. JSU will provide reasonable access to scheduled service areas; identify University coordination contacts; communicate known concerns and operational constraints; consider and prioritize corrective recommendations; provide available building information/floor plans when appropriate; and authorize specialty work and additions/deletions to the facility list in writing. 18. ADDITIONS, DELETIONS, AND CHANGES IN FACILITIES JSU may add, remove, temporarily close, reopen, renovate, or change the use of facilities during the contract. The Contractor shall provide unit pricing that permits equitable adjustments. Changes to recurring base charges must be approved in writing before invoicing. For new facilities, the Contractor shall use the contracted unit methodology or provide a written quote consistent with contracted rates. 19. COMPLIANCE WITH LAWS AND UNIVERSITY REQUIREMENTS • Comply with all applicable federal, State of Mississippi, local, and University laws, regulations, ordinances, policies, and procedures, including pesticide labeling/registration and MDAC Bureau of Plant Industry licensing requirements. • Comply with applicable Mississippi public-procurement requirements and all approvals applicable to the final procurement method and contract. • Comply with federal suspension/debarment requirements when federal funds are used; JSU may verify vendor eligibility in SAM.gov or other required systems. • Comply with applicable employment eligibility/E-Verify, nondiscrimination, accessibility, records retention, public records, ethics, and other requirements contained in JSU's current standard contract and general solicitation conditions. • Remain an independent contractor and do not represent Contractor personnel as agents or employees of JSU. 20. INSURANCE, BONDING, INDEMNIFICATION, AND RISK The successful Vendor shall comply with the insurance, bonding, indemnification, sovereign-immunity, and risk-management provisions in JSU's then-current standard contract and all solicitation-specific requirements approved by JSU Purchasing/Risk Management. Before advertisement, JSU shall insert the final required coverage limits and endorsement language to avoid conflict with the University's current standard terms. At a minimum, the Vendor must demonstrate the ability to maintain workers' compensation as required by Mississippi law; commercial general liability; automobile liability for vehicles used in performance; the bond and insurance required for applicable MDAC pest-control licensing; and any pollution/contamination, property damage, personal injury, errors-and-omissions, or other coverage required by law or the final contract. 21. VENDOR QUALIFICATIONS / MANAGEMENT REQUIREMENTS Vendor must provide detailed company history, experience, staffing, licensing, IPM methodology, references, safety and training programs, disclosures of any enforcement actions, and any exceptions to RFP or contract terms as part of the technical and management response. 22. REFERENCES Provide three (3) references for similar services performed within the last five (5) years. At least one reference should, if available, involve a university/college or comparable multi-building institutional campus. Include organization, address, contact name/title, phone/email, approximate square footage/building count, scope, annual contract value or range, and dates of service. 23. PRICING REQUIREMENTS Pricing must be complete, firm, and transparent. Base recurring pricing shall include all ordinary labor, supervision, travel, transportation, monitoring devices, traps, bait stations, pesticides/materials, reporting, routine callbacks, and other costs necessary to perform the base scope. Taxes from which JSU is exempt shall not be included. No undisclosed fuel, trip, administrative, environmental, technology, disposal, or service fee may be charged. • Provide monthly and annual base price by facility or facility group in Appendix B. • Provide a campus-wide annual total. • Provide a unit methodology for additions/removals, such as cost per 1,000 square feet or another clearly explained basis. • Provide all requested specialty/additional-service rates, including termite, bed bug, canine inspection, bats, wildlife, mosquitoes where applicable, specialty access, and after-hours services. • For every specialty rate, identify whether it is a minimum charge, hourly rate, per-room rate, per-building rate, per-treatment rate, inspection fee, material cost plus markup, or another basis. • Disclose any authorized subcontractor markup. Undisclosed markups will not be payable. 24. SUBMISSION AND FORMAT REQUIREMENTS 24.1 Physical and Electronic Copies • Submit one (1) clearly marked ORIGINAL, six (6) identical paper copies, and one (1) searchable PDF copy on a USB flash drive, unless modified by addendum. • Place the complete proposal in a sealed package. Clearly identify the Vendor's legal name, return address, "RFP No. 26-04," and "Campus-Wide Pest Control and Management Services" on the exterior. • Do not submit proposals by email or facsimile unless the final RFP/addendum expressly authorizes an electronic procurement platform. • Pricing shall be included in the proposal in the location prescribed by Appendix B and will be evaluated as provided in Section 28. Vendors shall not alter the required pricing structure unless expressly permitted by this RFP or addendum. 24.2 Document Formatting ELEMENT REQUIREMENT Paper Size 8.5 x 11 inches; foldouts only when necessary for required schedules or maps. Margins Minimum 0.75 inch on all sides, excluding headers/footers. Body Font Arial, Calibri, or Times New Roman. Minimum 12-point. Tables, charts, labels, and footnotes may be 9-point minimum if legible. Headings Minimum 12-point; clearly distinguish section levels. Line Spacing Single or 1.15 spacing permitted; use readable paragraph spacing. Pagination Number all pages consecutively, including appendices where practical. Tabs/Bookmarks Use section tabs in paper copies and PDF bookmarks in the electronic copy when practical. Searchable PDF; do not password-protect or restrict printing/copying unless required for confidential material. 24.3 Required Proposal Organization 1. Proposal Cover / Appendix A and signed cover letter. 2. Table of Contents. 3. Vendor Qualifications and Management Requirements (Section 21). 4. Technical Compliance Matrix / Section-by-Section Response to Sections 5-20. 5. Preliminary IPM Plan of Work and service-delivery approach. 6. Staffing, licensing, safety, and emergency-response documentation. 7. Reporting samples and quality-control documentation. 8. References / Appendix D. 9. Pricing / Appendix B and Facility Schedule pricing / Appendix C. 10. Exceptions and requested contract changes, if any. 11. Required certifications, addenda acknowledgments, licenses, bonds/insurance evidence, and other attachments. 24.4 Technical Compliance Matrix For each requirement in Sections 5 through 20, identify the section number and state one of the following: "COMPLY," "EXCEPTION," or "NOT APPLICABLE." Every "EXCEPTION" must explain the proposed deviation and identify any effect on scope, price, schedule, or performance. A Vendor's marketing literature does not replace a direct compliance response. 24.5 Page Limit No overall page limit is imposed for mandatory forms, pricing schedules, licenses, labels/SDS, references, and required attachments. The narrative portions covering company qualifications, staffing, technical approach, and quality control should not exceed thirty (30) pages in total unless additional pages are necessary to respond fully to a mandatory requirement. JSU will not reject an otherwise responsive proposal solely for a minor page-count variance unless the final RFP states otherwise. 25. DELIVERY OF SEALED BIDS The sealed proposal package must be received by the deadline stated as TBD in the final solicitation. It is the Vendor's responsibility to ensure timely delivery. Delivery or mailing address: OFFICE OF PURCHASING AND TRAVEL JACKSON STATE UNIVERSITY 1400 JOHN R. LYNCH STREET JACKSON, MISSISSIPPI 39217 For hand delivery or commercial delivery service: H.P. Jacobs Administration Tower, 4th Floor, Office of Purchasing and Travel, Jackson State University, 1400 John R. Lynch Street, Jackson, Mississippi 39217. Proposals received after the final stated date and time will be handled in accordance with applicable procurement rules and the final solicitation instructions. 26. INQUIRIES, ADDENDA, AND COMMUNICATIONS All questions concerning this RFP must be submitted in writing to kimberly.r.harris@jsums.edu by the deadline listed as TBD. Reference "RFP No. 26-04 - Campus-Wide Pest Control and Management Services" in the subject line. Vendors shall not contact evaluation/review personnel or other University employees regarding this procurement except as authorized by the Office of Purchasing and Travel. Official changes to this RFP will be issued by written addendum and posted on JSU's Proposal Information page. Vendors are responsible for monitoring the posting, reviewing all addenda, and acknowledging them as required. Oral explanations or instructions are not binding unless confirmed by written addendum. Prospective respondents may make written inquiries concerning this request for proposal to obtain clarification of requirements. The deadline for inquiries shall be November 4, 2026 at 5:00 p.m. Please send your inquiries to: Kimberly R. Harris, CMPA, MHSA Director of Procurement Services Division of Business and Finance Jackson State University (601)979-0978 (Office) kimberly.r.harris@jsums.edu (Reference RFP 26-04 in the subject header of the email) 27. SCHEDULE OF CRITICAL DATES SOLICITATION INFORMATION DETAIL Issue Date November 2, 2026 Optional pre-proposal conference / site visit November 9, 2026 @ 9:00 a.m. in the FCM 833 Walter Payton Drive Deadline for Written Questions November 12, 2026 Responses/Addenda Posted November 17, 2026 Proposal Due / Receipt/Opening November 24, 2026 Anticipated Notice of Award December 15, 2026 Anticipated Contract Execution January 2027 Anticipated Service Start February 1, 2027 28. PUBLIC OPENING, PROPOSAL EVALUATION, AND AWARD Proposals will be received and opened in accordance with applicable Mississippi procurement requirements and the instructions stated in this RFP. JSU will maintain the required procurement record/register and protect proposal information from disclosure to the extent required or permitted by applicable law during the evaluation process. JSU will first review proposals for responsiveness and Vendor responsibility, including required licensing, financial and operational capacity, staffing, references/past performance, emergency-response capability, safety history, and ability to perform the contract. Responsive proposals from responsible Vendors will then be evaluated and scored using only the factors and weights stated below. Evaluation procedures, including any blind review requirements, will be administered in accordance with applicable University and State rules. Award may be made to the responsible and responsive vendor whose proposal is determined in writing to be the most advantageous to JSU, taking into consideration price and the evaluation factors stated in this RFP. JSU may conduct discussions, request clarifications, invite oral presentations, and/or request Best and Final Offers when permitted and when determined to be in the University's best interest. Vendors afforded such an opportunity will be treated fairly and consistently. Evaluation Factors and Weights Technical Approach / IPM Plan / Service Delivery 25 Experience, Qualifications, Licenses, and References 15 Staffing, Emergency Response, Reporting, and Quality Control 15 Housing, Athletics, and Dining Specialized Approach 10 Cost / Pricing / Value 35 TOTAL 100 29. CONTRACT REQUIREMENTS I. The successful Vendor will be required to execute JSU's then-current standard contract and comply with the final General Proposal Conditions. Material exceptions submitted with the proposal may affect responsiveness. II. The RFP, addenda, successful proposal, accepted clarifications, pricing schedules, and executed contract will constitute the agreement in the order of precedence stated in the final contract. III. No work shall begin before a fully executed contract/purchase authorization and notice to proceed, as applicable. Additional contract terms, insurance, termination, audit, and standard provisions are included in Appendix F / General Proposal Conditions and the draft standard contract language. APPENDICES (A through F) provide required forms, pricing schedule template, facility and service schedule (detailed building list and frequencies), references template, technical compliance matrix, and draft standard contract conditions. (End of RFP content as provided)
