Parking Management Services - Request for Proposal

Description: Addendum 2 October 7, 2026 Following the pre-proposal conference on Tuesday, September 22, 2026, five parties submitted written questions and requests for clarifications by the deadline of Tuesday, September 29, 2026, by 12pm ET. Below are responses to those questions and clarifications. Clarifications: 1. RFP Section 1.2 (Submission): All proposals must be submitted electronically as a single, consolidated document and not a series of attachments. 2. RFP Section 3.1.4.B: The intra-lot on demand shuttle services may be conducted with a mobile cart (e.g., golf cart) and not a shuttle bus. 3. RFP Section 3.1.4.G (new): Submit an operating budget for the operational plan/staffing plan that accounts for the anticipated first full year of reimbursable operating expenses (and capital outlays, if any) as well as an estimated escalator percentage for future years. 4. The pre-proposal conference sign-in sheet is included as an attachment. 5. The pre-preproposal conference presentation is included as an attachment. 6. The "concession" agreement for the current parking Concessionaire is included as an attachment. 7. By virtue of the nature of a "concessions" agreement, certain parking related information is not required by Blue Grass Airport under the current agreement, nor otherwise provided by the current parking Concessionaire, therefore it cannot be made available for the purposes of this Addendum 2. Questions (with responses or references provided in the Addendum and RFP documents): 1. Request for current parking/valet employee schedule. See Clarification #7. 2. Request for 2026 (Jan-Aug) salaries and wages for parking and valet employees including tips. See Clarification #7. 3. Request for 2025 and 2026 operating budgets for current parking and valet operator. See Clarification #7. 4. Will operator's management fee be expected to cover all operating expenses? No. Operating expenses are separate reimbursables (see Agreement Section 8). 5. Are there reimbursable costs? See Agreement Section 8. 6. Snow removal costs for 2025 and 2026. See Clarification #7. 7. Luggage cart budgeted costs for 2025 and 2026. Luggage carts are provided free of charge to customers; selected company responsible for collecting carts and returning them to two designated cart corrals and reporting damaged carts to the Authority. 8. Use of airport's logo in proposal? Yes. 9. Page limit? No; request is to submit a reasonably-sized proposal for evaluation. 10. Bid bond associated with RFP? No. 11. File size limit on proposal submittal files? Yes. 25MB. 12. "Gross Parking Revenue Reported" on chart — inclusive or net of validations, taxes, and credit card fees? Yes; it is a "gross" number. 13. Minimum experience requirements? See RFP Section 3.1.3; experience levels in each subject area will be evaluated. 14. Performance bond in Sample Agreement applicable? Performance bond is applicable for the selected parking management company. 15. Operations manual SOP deadline request — Board response: operations manual is a living document; essential for Board to know how selected company will operate in advance of effective date. 16. Daily license plate inventory (LPI) requirement and current system capability: daily LPI will not be required initially; Authority may request ad hoc reports later. 17. Annual number of paid transactions for 2024-2026 for self-parking and valet: See Clarification #7. 18. Annual enplanements provided: 2024: 736,296; 2025: 805,503; 2026: 821,112. 19. Average number of overnight cars for valet 2024-2026: See Clarification #7. 20. Airport's share of revenue from concession agreement 2024-2026: See concession agreement for current Concessionaire. 21. Will Manager be required to maintain/provide EV equipment? Only EV equipment on third level of garage maintained by Authority unless included as reimbursable in selected company's budget. 22. ACDBE goal? There will be a goal; DOT issued final rule 9/25/2026 and ACDBE goals will be determined in 2027; Authority will work with selected company on goals and good faith efforts. 23. Annual flight crew passes sold: See Clarification #7. 24. Average length of stay and average ticket price for a valet parker: See Clarification #7. 25. Did Airport previously operate an airport-wide shuttle program? No. 26. Current valet parking technology: TEZ. Authority has been paying monthly charges. 27. Proforma horizon (1-year vs 5-year)? See Clarification #3 — submit operating budget for first full year and estimated escalator percentage for future years; RFP requests a 5-year proforma but Addendum clarifies aspects. 28. Merchant of record and deposit location: See Agreement Section 6.5. Deposit information will be supplied to selected manager. 29-31. TIBA software and maintenance annual costs and assignment of agreements: Authority responsible for annual costs; no separate agreements to assign during transition (see individual Q&A responses). 32-33. Reservation program: reservation system purchased but not implemented; proposers may submit information on their reservation platforms for consideration. 34. Breakdown of Gross Revenue by lot/valet for prior period: See Clarification #7. 35. PARCS system SA with TIBA and licensing ownership: Authority responsible for annual cost. 36. Luggage cart program operator responsibilities: See Q7 above. 37. Will airport provide utility vehicle? Authority will not provide pickup truck; proposers may include as reimbursable if necessary. 38. Will airport provide line-item form for bidders' budgets? No; each proposer will provide its viewpoint of necessary operating expenses. 39. LPI system requirement and use of existing system: See Q16 above. 40. Performance bond or LOC cost reimbursable? See Agreement 8.1.2.c — yes to extent cost specific to LEX; prorated if covers others. 41. Vehicle for Intra Shuttle Program reimbursable? Vehicle is a reimbursable expense; Clarification #2 indicates carts allowed for intra-lot transport. 42. Workers' compensation reimbursable? See Agreement 8.1.2.c — reimbursable to the extent coverage is directly associated with LEX; likely prorated. 43. Airport email attachment file size restriction: See Q11 answer (25MB). 44. Latest inventory of parking spaces by facility: See RFP Exhibit 1 and Agreement Section 3.2. 45. Current parking and valet rates, operating hours, validations: Current rates stated in Q45 — Valet $25, Short Term $17, Long Term $14 (Overflow when needed $14); validations by Admin (vouchers); no discounts currently. 46-53. Various operational, reporting and responsibility clarifications including equipment maintenance, PCI/P2PE, inventory, service levels, and evaluation methodology — see respective Q&A, Agreement sections, and exhibits. Pre-Proposal Meeting and RFP timeline (as provided in RFP materials): - Pre-Proposal Meeting: Tuesday 9/22/26, 12:00 PM (Blue Grass Airport — Hybrid In-Person and Virtual) - Written Questions/Clarifications due: September 29, 2026 - Responses from Authority posted: October 6, 2026 - Proposals due: November 13, 2026 - Interviews (if conducted): TBD (in-person / virtual) - Commencement: July 1, 2027 Proposal format and evaluation summary (as listed in RFP materials): - Proposal Format & Content: Cover letter; Executive summary; Experience; Operational plan; Use of technology; Financial plan; ACDBE; Attachments. - Evaluation Criteria and Weights: 10% Responsiveness to RFP requirements and alignment with Authority; 20% Parking management experience and references; 20% Operational plan; 20% Experience in technology and benefits to Authority; 30% Financial plan. Key provisions and summary of Sample Agreement (excerpts included in RFP materials): - Term: 5 years plus one 3-year option (option exercised by Authority). - Facilities to manage include public parking facilities and ancillary facilities (e.g., luggage carts, valet, online reservations, loyalty programs). - Management fee(s): Proposer to offer; may be lump sum, tiered, user-paid convenience fee, etc. - Capital improvements: No requirement for proposer to offer; capital costs for Authority-initiated changes borne by Authority unless negotiated. - Merchant of Record: Initially the parking manager, may switch to Authority. - Performance and payment bond or irrevocable bank letter of credit required (sample agreement specifies $1,000,000, annually renewable, or as otherwise set by the Authority). The RFP package includes the Sample Public Parking and Luggage Cart Rental Concession Agreement (effective Feb 1, 2016 — Republic Parking System, Inc.), exhibits (parking facilities diagrams and capacities, luggage cart stations, valet operations area, gross revenues report form, fees/exhibit E, PARCS equipment descriptions and specifications), and attachments from the pre-proposal materials. Several requested historical and operational data items are not provided by the current concessionaire and are noted as unavailable in the Addendum (Clarification #7).