INVITATION TO BID

Description: RETURN BID TO: CITY HALL 101 N.MAIN HALLETTSVILLE, TX77964 The City of Hallettsville is accepting bids for the purchase of gasoline and diesel fuel for the period of January 1, 2027 thru December 31, 2027. The enclosed INVITATION TO BID and accompanying BID SPECIFICATIONS are for your convenience in bidding the enclosed referenced material. Sealed bids shall be received no later than: Monday November 23, 2026, by 2:00 P.M. Mark Envelope: FUEL BID Bidder shall sign and date the bid. The City of Hallettsville appreciates your time and effort in preparing a bid. Please note that all bids must be received at the designated location by the deadline shown. Bids received after the deadline shown will be considered void and unacceptable. Bids must be a firm specific and state exact dollar amount with no escalated bid amount being acceptable. Sealed bids will be opened, read aloud and tabulated, Monday, November 23, 2026, at 2:00 P.M., at City Hall, 101 N. Main St., Hallettsville, Texas 77964. Bids will be referred to the City Council for consideration at their next meeting. The City of Hallettsville reserves the right to accept or reject any or all bids, to waive any informalities and technicalities in the bidding and to accept the bid or bids deemed most advantageous to the City. If you have any questions, please contact the Purchasing Agent at 361-798-2201. SPECIFICATION TO FURNISH GASOLINE AND DIESEL FUEL TO THE CITY OF HALLETTSVILLE FOR THE PERIOD OF JANUARY 1, 2027 TO DECEMBER 31, 2027 The City of Hallettsville will be accepting bids for the purchase of gasoline and diesel fuel for the City of Hallettsville Public Works, City of Hallettsville Pole Yard, and the City of Hallettsville Park/Golf Depts. for the period beginning January 1, 2027 and ending December 31, 2027. 1. Fuel shall be bid on delivered basis to each location. Bidder shall deliver fuel within 24 hours or sooner after receiving the order (excluding weekends and holidays). 2. Diesel fuel shall be Ultra-Low or Dyed Diesel and shall be of quality for use in trucks, tractors, equipment, and mowers. 3. Gasoline shall be Unleaded Regular and have a minimum octane rating of 87. 4. Gasoline shall not contain more than 10% or whatever maybe required for this area of alcohol, gasohol, methanol additives, substitute or blends. Fuel, gasoline or diesel shall not be contaminated with any foreign matter or impurities such as water, dirt, trash, etc. Bidder will be disqualified as a supplier to the City of Hallettsville if any of the above additives are found. 5. The Contractor to whom the bid is awarded must label all fuel tanks and supply the City with material safety data sheets. 6. Bids should include State Taxes (stated separately) for gasoline and ULS diesel fuel, and exclude taxes for dyed diesel fuel. 7. Prices for fuel delivered to our tanks located as follows: City of Hallettsville Pole Yard, 725 S. Promenade, Hallettsville, Texas 77964 400 gallons dyed diesel per order City of Hallettsville Park/Golf, City Golf Course, Hallettsville, Texas 77964 300 gallons dyed diesel per order 8. Gasoline delivered to City of Hallettsville Public Works Dept. at 401 E. Second St. Hallettsville, Texas 77964, shall include bidder to furnish a 1,000 gallon tank for gasoline including secondary containment, pump, meter, hoses, and automatic shut-off nozzle. 9. Diesel fuel delivered to City of Hallettsville Public Works Dept. at 401 E. Second St. Hallettsville, Texas 77964, shall include bidder to furnish a 300 gallon tank for ULS diesel, secondary containment wall, pump, meter, hoses, and auto shut-off nozzle. 10. Bids are to be quoted to the nearest one-one hundredth (1/100th) of a cent per gallon above the refiners posted terminal price. Bid must be a firm, specified state exact amount, with no escalated bid amount being acceptable. Please state the refiners posted terminal price between the following dates: November 9th thru 13th, 2026. Terminal price printout must be attached to bid and the supplier and terminal price highlighted for the price use on the bid form. 11. The terminal price will change through the year, but tax on gasoline and your mark-up is firm and cannot change during the 2027 contract year (1/01/2027 - 12/31/2027). 12. Bidder must complete the enclosed Statement of Statutory Compliance, Texas Senate Bill 252 Certification, and the Conflict of Interest Questionnaire and return the forms along with the bid packet. Upon City Council awarding a bid, the winning bidder will be required to complete the Form 1295 online. 13. The City of Hallettsville reserves the right to extend this contract for an additional 90 days if agreeable between the bidder and The City for the quoted prices. 14. The bidder or a representative may be present at the opening to answer questions pertaining to their bid. 15. The City of Hallettsville reserves the right to accept or reject any and all proposals, to waive informalities, and to award the contract to the bidder who, in the opinion of the City Council, offers the proposal to the best interest of the City. BID FOR PUBLIC WORKS 401 E. SECOND ST. HALLETTSVILLE, TX 77964 THIS IS A BID BY BIDDER AND IS NOT AN OFFER TO PURCHASE BY THE CITY OF HALLETTSVILLE. Bidder will furnish a 1,000 gallon fuel tank for gasoline, a secondary containment, fuel pump, meter, hoses, and automatic nozzle. Bidder must furnish a 300 gallon fuel tank for diesel fuel, a secondary containment, fuel pump, meter, hoses, and automatic nozzle. The amount of purchases for the past twelve (12 months) 20,324 gallons unleaded gasoline and 1,959 gallons ultra-low diesel fuel. Bids are to be quoted to the nearest one-one hundredth (1/100th) of a cent per gallon above the refiners posted terminal price. BID FOR CITY OF HALLETTSVILLE POLE YARD 725 S. PROMENADE ST. HALLETTSVILLE, TX 77964 THIS IS A BID BY BIDDER AND IS NOT AN OFFER TO PURCHASE BY THE CITY OF HALLETTSVILLE. The City of Hallettsville Pole Yard has storage facilities for 500 gallons of diesel and requests 400 gallons for each delivery. The amount of purchases for the past twelve (12) months was 800 gallons dyed diesel fuel. Bids are to be quoted to the nearest one-one hundredth (1/100th) of a cent per gallon above the refiners posted terminal price. BID FOR CITY OF HALLETTSVILLE PARK/GOLF COURSE CITY PARK HALLETTSVILLE, TX 77964 THIS IS A BID BY BIDDER AND IS NOT AN OFFER TO PURCHASE BY THE CITY OF HALLETTSVILLE. The City of Hallettsville Park/Golf Course has storage facilities for 500 gallons of diesel and requests 300 gallons for each delivery. The amount of purchases for the past twelve (12) months was 600 gallons dyed diesel fuel. Bids are to be quoted to the nearest one-one hundredth (1/100th) of a cent per gallon above the refiners posted terminal price. CERTIFICATION OF BID As an authorized representative of the bidding firm, I the undersigned hereby certify that this firm is willing, capable and qualify to comply with all the provisions specified herein at the prices as quoted.