Invitation For Bids (IFB) Project Title: Hutchinson County Annex Generator

Description: Hutchinson County of Texas is seeking bids from qualified contractors for the installation of a generator at the Hutchinson County Annex building located in Borger, Texas. The purpose of this IFB is to identify and select a contractor or contractors who can provide efficient, cost-effective, and environmentally responsible services. This procurement and any resulting contract are funded in whole or in part with financial assistance provided through the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) and administered by the Texas Division of Emergency Management (TDEM). Accordingly, the procurement and the resulting contract shall be subject to all applicable federal, state, and local laws, regulations, executive orders, and grant requirements, including, without limitation, the procurement standards at 2 CFR Part 200 and the contract provisions required by Appendix II to 2 CFR Part 200, as applicable to the awarded contract. The successful bidder must agree to comply with all such requirements and to execute all certifications, disclosures, and other forms required as a condition of award. Scope of Work: The selected contractor will be responsible for the following tasks: provide labor, machinery, and materials to install a 20' x 20' concrete pad; provide an RS150 Quiet Connect Cummins generator or equal product; provide a 600A automatic transfer switch and associated installation; install a security fence; remove existing concrete as required; bore 240 feet south and install a natural gas line; and consolidate two electric service feeds into a single electric service feed. Bid Requirements: Bids should include company information (name, address, contact), description of experience with similar projects, a detailed methodology and timeline for concrete pad, generator, and transfer switch installation (including equipment to be used), and a detailed cost breakdown. Cost breakdown must address items including: RS150 Quiet Connect Cummins Generator or equal product, generator freight, 600A automatic transfer switch, transfer switch installation labor, existing concrete demolition, concrete pad material, concrete pad installation labor, conduit material, conduit installation labor, security fence material, security fence installation labor, gas line boring, and service feed consolidation labor. Bids must include proof of compliance with relevant regulations and certifications (if applicable), contact information for at least three references from similar projects, a 5% bid bond, 100% payment bond, and 100% performance bond, and must sign all Affidavit(s) provided by Hutchinson County in the packet. Any required federal/state certifications, disclosures, and forms must be completed as a condition of award. Bid Opening and Award: All bids received by the stated deadline will be publicly opened and read aloud on November 16, 2026 at 4:00 PM in the County Courtroom. Hutchinson County will evaluate responsiveness and bidder responsibility (ability, resources, experience, and eligibility). Subject to applicable federal, state, and local requirements, including 2 CFR Part 200, Hutchinson County intends to award a firm-fixed-price contract to the lowest responsive bid submitted by a responsible bidder.