Invitation for Bids IFB #2027-01-VIT Crane Lifting and Rigging Services Hampton Roads, VA Richmond, VA Front Royal, VA

Description: Provide Crane Lifting and Rigging services for lifts that are outside VIT's equipment weight range or for specialty lifts that are not within VIT's scope of expertise. This Invitation for Bids (IFB) solicits bids to establish a contract through competitive sealed bidding for on-call crane lifting, rigging, and specialized heavy-lift services to multiple VIT-maintained terminals located in the Hampton Roads area, Richmond, and Front Royal. Contract term: One (1) year with automatic renewals up to five (5) years. IFB No.: 2027-01-VIT. Issue date: November 3, 2026. Scope highlights (see Exhibit C in the solicitation for full details): - Contractor to provide all labor, supervision, equipment, inspections, and tools required for safe lifts, including current inspections on equipment and rigging. Rigging provided by the contractor must have current inspections and meet rating requirements for each lift. VIT may supply rigging on occasion but it must be jointly inspected prior to use. - Contractors must provide sufficient workforce qualified to perform to high trade standards and shall provide all support equipment (e.g., pads) to set up equipment without damaging pavement or work areas. - Contractors required to coordinate lifts with VIT: contractor must be in contact with a VIT Manager/Assistant Manager before any lift; lifts outside normal designated OGC area require review and Health & Safety notification filing as applicable. - VIT may require access to a floating heavy-lift crane at Norfolk International Terminals capable of recurring lifting operations ranging from 80,000 to 400,000 pounds while moored alongside the pier. - Process management: contractor performs crane lifting to load/unload chassis, trailers, trucks, rail cars; VIT labor hooks and unhooks cargo; VIT is responsible for cargo once landed on the ground. Contractors will not hook/unhook VIT cargo. - Personnel requirements: all contractor personnel accessing terminals must hold valid TWIC credentials. Contractor must designate primary contact for business hours and an Emergency/Afterhours contact with at least one backup available 24/7/365; contractor is responsible for dispatching appropriate equipment and personnel. - Safety: contractors must comply with VIT health and safety policies and immediately report incidents or concerns to VIT health and safety staff. Additional insurance and safety requirements apply for crane/rigging operations and for use of vessels (if applicable). - Terminal service locations: Norfolk International Terminals (NIT), Virginia International Gateway (VIG), Portsmouth Marine Terminal (PMT), Newport News Marine Terminal (NNMT), Richmond Marine Terminal (RMT), and Virginia Inland Port (VIP) in Front Royal. - Pricing: bidders to submit detailed pricing using the provided bid tab sheet and may submit alternate pricing schedules if clearly described. Bids may be considered for full scope or portions of scope. Specific weight-range rate tables and mobilization/demobilization line items are included in the solicitation. - Billing: invoices must reference contract number 2027-01-VIT and any associated purchase order; invoices to be detailed by terminal location and submitted monthly (received no later than the 5th of the following month) to apinvoices@vit.org. Required bid submittals (selected exhibits listed in solicitation): signed IFB cover pages, applicable Addenda, Exhibit A (General Terms and Conditions), Exhibit B (Special Terms and Conditions), Exhibit C (Scope of Work), Exhibit D (Proof of Authority to Transact Business in Virginia), Exhibit E (Exception Page), Exhibit F (Proprietary/Confidential Identification), Exhibit G (W-9), Exhibit H (SWaM Subcontracting & Evidence of Compliance), Exhibit I (SWaM Payment Form), Exhibit J (Hazardous Substance Self-Disclosure), Exhibit K (Vendor Data Sheet), Exhibit L (Contractor's Safety Checklist).