Summary
The North East Florida Educational Consortium (NEFEC), in coordination with the Florida Department of Education (FDOE), intends to utilize the Hilton University of Florida Conference Center Gainesville for two professional learning events scheduled for February 22–25, 2027, and March 22–25, 2027.
These events require facilities that can accommodate approximately 80–150 participants, including a general session space, 10–15 breakout rooms, and overnight accommodations. The location must be centrally accessible to participants traveling from throughout Florida and meet the scheduling and budget requirements of the events.
Brief Description:
Conference facility rental, meeting space, breakout rooms, and overnight accommodations for two FDOE Standards and Instructional Support Professional Learning events.
Estimated Value:
To be determined based on the hotel's proposal and total event costs.
Term (Years):
Less than one year – February through March 2027, covering two scheduled events only.
Vendor:
Hilton University of Florida Conference Center Gainesville
Justification:
The Hilton University of Florida Conference Center Gainesville can meet the specific requirements of these two events, including general session space, 10–15 breakout rooms, accommodations for approximately 80–150 participants, and lodging availability during the scheduled dates.
FDOE has previously utilized this facility for similar professional learning events. Based on the information provided by FDOE, the other Gainesville hotels on NEFEC's preapproved list do not meet the space and operational requirements for these events.
NEFEC intends to post this Single Source notice to determine whether other qualified facilities can meet the same requirements within the required dates and budget. This request applies only to the two identified events and does not establish an exclusive arrangement for future events.
Reference #: SGS #054-331-2631
Subject: Single Source – Hilton University of Florida Conference Center – 2027 BSIS Professional Learning Events
Putnam County School District intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority. This is not a solicitation, and there is not a solicitation available.
A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Putnam County School District, even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method.
All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services. All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 12:00 am on Monday, November 9, 2026.
Procurement details are listed herein.
