CityNJ
Posted
Nov 9, 2026
Dec 3, 2026
REQUEST FOR QUOTE EMPLOYEE ASSISTANCE PROGRAM
Township of Hillsborough REQUEST FOR QUOTE EMPLOYEE ASSISTANCE PROGRAM ISSUE DATE: November 9, 2026 DUE DATE: December 3, 2026 At the time the response to the RFQ is submitted, the Respondent must be registered under the New Jersey Business Registration Act and, if available, submit the Certification with the response to the RFQ. Dana Margelis, Qualified Purchasing Agent November 9, 2026 Notice to Bidders Notice is hereby given that sealed proposals will be received by the Qualified Purchasing Agent (QPA) on December 3, 2026 at 10:00 am in the Finance Office, Hillsborough Township Municipal Building, 379 South Branch Road, Hillsborough, New Jersey, at which time and place responses will be opened for: Employee Assistance Program Twelve Month Contract January 1, 2027 through December 31, 2027 Specifications and instructions may be obtained at the Finance Office, Municipal Building, 379 South Branch Road, Hillsborough, New Jersey or at the Township website. Respondents shall comply with the requirements of P.L. 1975 c. 127 (N.J.S.A. 17:27 et seq). Respondents must be registered under the New Jersey Business Registration Act at the time of respondent's response and must provide a New Jersey Business Registration Certificate prior to the award of the contract. Dana Margelis, QPA November 9, 2026 Introduction The Township of Hillsborough provides an Employee Assistance Program for all full-time employees. This quote should be for a one-year period, from January 1, 2027 through December 31, 2027. Township Representative for this RFQ Please direct all questions in writing to: Dana Margelis Qualified Purchasing Agent (908) 369-4313, ext. 7112 Fax: (908) 369-3981 Email: dmargelis@hillsboroughnj.gov N.J. Business Registration Certificate Registration prior to submitting a response to the RFQ is required. Failure to be registered mandates rejection. Payment A Purchase Order will be provided to the successful respondent for signature upon award of the Contract. Quarterly invoices will be submitted to the Township for payment and will be paid according to Township payment schedule. Annual fees may be adjusted to reflect any increase or decrease in employee count. SCOPE OF WORK: The Township of Hillsborough provides EAP services to approximately 190 full-time employees. This quote should be presented in a "per employee" cost, with lump sum cost for the one-year period submitted on the form attached to this RFQ, and should include the cost of all services and printed materials as follows: 1. Assistance for employees in resolving issues including but not limited to substance abuse, mental health and emotional concerns, legal issues, relationship problems and stress management 2. Provider shall provide Employee Assistance Program (EAP) services and up to six (6) counseling sessions per Township employee or EAP enrolled family member. These sessions should be for a 1-hour minimum. 3. On-site critical incident counseling and debriefing by an EAP Specialist as needed. This should include the availability of 24 hour/7 day per week crisis/emergency services 4. Legal consultations and basic legal information from licensed attorneys to assist in the management of the employee's personal life 5. Provide financial guidance via phone access. These sessions should be for a minimum of 30 minutes. 6. Quarterly newsletters regarding health, nutrition and overall well being 7. Two (2) Employee Informational Workshops provided by medical and behavioral health professionals which address work/life topics 8. One (1) training session for Supervisors and Managers to assist them in recognizing and assisting troubled employees and using the EAP program as an effective management tool 9. An employee orientation for all Township employees will be held within 45 days of the award of contract, outlining the services available and how to access the EAP program 10. Provide management reports on a quarterly and annualized basis. The reports should include aggregate EAP statistics reporting utilization rates for employees and their household members, demographic data, referral sources, presenting problems, contact types and any other pertinent information. QUOTE TOWNSHIP OF HILLSBOROUGH SOMERSET COUNTY NEW JERSEY EMPLOYEE ASSISTANCE PROGRAM (EAP) SERVICES January 1, 2027 through December 31, 2027 Dana Margelis, QPA Township of Hillsborough Municipal Building 379 South Branch Road Hillsborough, New Jersey 08844 dmargelis@hillsboroughnj.gov The undersigned has carefully read all of the specifications and has acquainted himself with the needs of the Township, has provided the Township with the necessary documents and agrees to furnish the Township with: Employee Assistance Program (EAP) Services Term of Contract: Starts: January 1, 2027 Expires: December 31, 2027 COST PER EMPLOYEE (190 TOTAL) : __________________________ TOTAL LUMP SUM BID: ________ This bid made herein is irrevocable by the undersigned bidder or the personal or legal representative of the bidder.
