The RTA is seeking proposals from qualified Proposers to provide Uniform Rental & Laundry Services for RTA work uniforms for maintenance mechanics (both standard and Flame-Resistant (FR) rated) and utility worker staff, as well as shop rags and floor walk-off mats as specified in Exhibit 1 Scope of Services. The RTA Bus Maintenance Facility (BMF) operates seven (7) days per week. Due to the nature of the mechanical work involved, the employees will require changing of uniforms daily. The Proposer will provide rental, laundering and delivery of uniforms (pants, shirts, jackets), coveralls, shop rags and floor mats for the Bus Maintenance Facility (BMF) located at 253 Elks Lane, San Luis Obispo, CA 93401.
On a weekly basis San Luis Obispo Regional Transit Authority (RTA) uses the services of a cleaning and rental company to supply, pick-up, clean and return uniforms, shop coats, coveralls, shop rags and floor mats for one (1) RTA location in San Luis Obispo. The employee count, uniform quantities, and sizes specified in the Scope of Services (Exhibit 1) are approximate. The RTA reserves the right to rent more, or less, as needed throughout the life of the contract.
Services shall include laundering and repair of rented uniforms and laundering of the RTA uniforms. Rental of items such as shop towels and mats are also included. The Proposer will be required to upgrade uniforms, linens, and mats with new items as needed at no cost to the RTA.
Proposer will furnish all materials, labor services (including laundering, pressing and delivery) and special skills (including repair and/or replacement) required to provide this service by bid specifications. The RTA expects the Proposer to maintain the uniforms in acceptable condition.
The Proposer shall obtain all appropriate insurance coverage within the prescribed minimum limits (Exhibit 3) and abide by all Federal Transportation Administration (FTA) procurement regulations (Exhibit 2).
It is the intention of the RTA to award a fixed-price contract to a qualified firm in accordance with the requirements of the Request for Proposal (RFP) for Uniform Rental and Laundry Services for a (3) three-year base period contract that will begin on April 1, 2027, with two (2) optional one-year term extensions, for a total possible contract term of five (5) years.
All business entities (corporations, limited liability companies and/or limited partnerships) doing business with the RTA on a federal funded project that is greater than $25,000 must be registered and in good standing with the federal government.
The RTA requires evidence of such registration for contracts with a base price of over $25,000 for the three (3) year base contract period (excluding special assignments). Proposers will be required to provide their SAM registration number and expiration date on the Proposer General Information form (Appendix A). The RTA will be confirming active SAM registration for bidders at time of proposal evaluations. For more information on how to register in SAM.gov, please visit https://sam.gov/content/home, or call 866-606-8220.
Bid Forms (Appendix A-D), identified with an asterisk (*), are mandatory forms and shall be completed and submitted electronically as part of the proposal package. This RFP and all required forms can be downloaded for free from the RTA’s vendor portal of the e-procurement site PlanetBids: https://pbsystem.planetbids.com/portal/50213/portal-home. Note that failure to register as a prospective bidder for this RFP on the e-procurement website, PlanetBids, will preclude you from receiving updates or amendments to required bid forms, if issued.
