Bread for Canteen Resale - DOC-LSP

Description: RESPONSES WILL BE PUBLICLY OPENED AT THE PHYSICAL ADDRESS BELOW STATE OF LOUISIANA 11/10/2026 Office of State Procurement 10:00 AM CST INVITATION TO BID SUBMIT NON-ELECTRONIC RESPONSE TO: Office of State Procurement 1201 N. Third Street, Suite 2-160 Baton Rouge, LA 70802 Vendor No.:___________________ Solicitation: 3000026813 Opening Date: 11/10/2026 RFx Number: 3000026813 Version: 1 Buyer: LAKEISHA BRYANT Buyer Phone: 225-342-4824 E-Mail: lakeisha.bryant2@la.gov Scheduled Begin Date: Scheduled End Date: T-Number: Ship To Address: Danielle Matherne DOC LA STATE PENITENTIARY/LSP - CANTEEN 17544 TUNICA TRACE - HWY 66 ANGOLA, LA 70712 QUESTIONS TO BE COMPLETED BY VENDOR 1.______ Have you reviewed all attachments to the bid invitation and answered all questions? YES 2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid YES response? 3.______ Have you attached / included all required files to the bid response? YES 4.______ Have you attached the signature page to the bid response? YES 5.______ Delivery will be made this number of days After Receipt of Order (ARO) NO 6.______ %discount for payment made within 30 days. Discounts for payment made in less than NO 30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an award consideration. Name of Solicitation: Bread for Canteen Resale - DOC-LSP RFx text: The Office of State Procurement has suspended in-person attendance by vendors at public bid openings for bids published by our office. VENDOR TELEPHONE NUMBER: TITLE DATE EMAIL ADDRESS: Signature of Authorized Bidder Name of Bidder (Typed or printed) INVITATION TO BID: 3000026813 Any vendor who would like to view the opening of this bid can access a live audio/video access to the bid opening. The link will be live at 9:45 AM (Central Time) on the date of bid opening. This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to receive automatic email notifications of bid opportunities. To register as a vendor, access the LaGov supplier portal. Please include a W-9 form with your bid if you are newly registered. Do not register again if you are already registered in the system. Please print all attachments to ensure all documents related to this solicitation are reviewed prior to bidding. All documents associated with this solicitation should be included in the bidder's submission. Bid Documents Include: Attachment A - Special Terms and Conditions - Pages 1-10 Attachment B - Online Bidding Instructions - Pages 1-10 Bid delivery instructions for the Office of State Procurement: Refer to Page 1 in Attachment A - Special Terms and Conditions This solicitation is to establish a Blanket Order Contract to provide Bread for Canteen Resale as specified for the Department of Corrections - Louisiana State Penitentiary for an initial period beginning with the date of award and ending June 30, 2027. At the option of the State of Louisiana and acceptance by the Contractor, the contract may be renewed for two additional 12-month periods at the same prices, terms and conditions. Total contract time not to exceed 36 months. Blanket Order Contract: Items shall be delivered on an as-needed basis in specific quantities ordered by the Using Agency. No shipments shall be made until the Agency issues an order or otherwise authorizes shipment. Quantities are estimated, and they may be increased or decreased as needed throughout the contract period. Individual order quantities, when called for, are based on the Using Agency's demand at the time of order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a guarantee of any quantity. Unit price should be inclusive of any freight charges. The Contractor must be able to obtain and supply the item(s) at their bid price for the entire contract period and within the delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be paid. Blanket Order Delivery: The State reserves the right to reject any and all vendors who cannot make delivery within the stated timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise submitted by the Using Agency. Resale: Items are for canteen resale. Where listed, only brand name(s) and model(s), or some other designation that identifies a specific product to be offered exclusive of others, specified will be accepted. Bids must be quoted in quantity and unit specified (R.S. 39:1651-1657) and (LAC Title 34 Part 5-109.A.2.B.i). Method of Award: It is the intent of the State to award the contract on an all-or-none basis to the lowest responsive, responsible bidder(s) meeting the specifications. The State further reserves the right to reject individual line items from the award. LINE 1 - Product Category: 50181900 - White Bread Estimated Quantity: 70,000 EA Brand: Bunny Giant or Equal Type: White 24 oz. Pullman Sandwich Loaf - 26 slices per loaf and 2 ends - Enriched - Bread must be fresh and not frozen Unit of Measure - EA = 1 Loaf Delivery Terms: - Delivery shall be made on an as-needed basis, as requested by the Agency. Do not ship until authorized by the Agency. - Estimated Quantity per week: 1600 loaves to be delivered on Mondays and Thursdays. - Delivery Hours are 7:00 A.M. - 3:00 P.M., except holidays. - Bread must be delivered in a manner that will prevent crushing and other damage. The Agency will not accept damaged or stale goods. Delivery and Invoicing Instructions: Each delivery to be invoiced separately. The Vendor will be required to make deliveries to each of the six canteen locations on Louisiana State Penitentiary Grounds listed: Camp C; Camp D; Camp F; Main Prison East Yard; Main Prison West Yard; Canteen Warehouse. LINE 2 - Product Category: 50181900 - Wheat Bread Estimated Quantity: 34,000 EA Brand: Nature's Own 100% Wheat or Equal Type: Whole Wheat 20 oz. Pullman Sandwich Loaf - 20 slices per loaf and 2 ends - Bread must be fresh and not frozen Unit of Measure - EA = 1 Loaf Delivery Terms: - Delivery shall be made on an as-needed basis, as requested by the Agency. Do not ship until authorized by the Agency. - Estimated Quantity per week: 650 loaves to be delivered on Mondays and Thursdays. - Delivery Hours are 7:00 A.M. - 3:00 P.M., except holidays. - Bread must be delivered in a manner that will prevent crushing and other damage. The Agency will not accept damaged or stale goods. INSTRUCTIONS TO BIDDERS (selected highlights): - Read the entire bid, including all terms and conditions and specifications. - All bid prices must be typed, written in ink or submitted online via the vendor portal. Corrections must be initialed. - Bids must be manually signed in ink or submitted online via the vendor portal by a person authorized to bind the vendor. - Bid prices shall include delivery F.O.B. destination. Payment is to be made within 30 days after receipt of properly executed invoice or delivery. - Amounts for bid bond, performance bond, and desired delivery are addressed in the Special Terms and Conditions section. - To assure consideration, all bids and addenda should be returned in an envelope or package clearly marked with the bid opening date and bid number, or submitted online via the vendor portal. - All bids submitted are subject to Louisiana laws, purchasing rules and regulations, executive orders, and terms/conditions in this solicitation. - Bids must be submitted on the state's standard forms. Bids must be received at the address specified or submitted online via the vendor portal prior to bid opening time to be considered. - Bidders may attend the bid opening; no information regarding award will be given at the opening. Bids may be examined in accordance with LA R.S. 44.I. - Prices must be complete, include transportation prepaid to destination, and be firm for a minimum of 30 days unless otherwise specified. - New products must be new and current model/packaging unless specified. - Contract renewals: upon agreement, may be extended for two additional 12-month periods; total term cannot exceed 36 months. - The State may terminate for convenience or cause with associated provisions and notice periods. - Various federal and state compliance clauses apply (anti-kickback, clean air/water, energy policy, anti-lobbying, debarment, E-Verify, civil rights, ADA accessibility, etc.). - Certification requirements include no federal suspension/debarment for bids $25,000 or more and registration with the Louisiana Secretary of State for corporations/LLCs for contracts over $25,000. - All bid amounts shall be submitted in United States dollars. - By signing/submitting a bid the bidder certifies compliance with instructions, terms, conditions, and that the price was independently arrived at without collusion. Attachments referenced include Special Terms and Conditions and Online Bidding Instructions. See solicitation documents for full terms, forms to be completed, and signature requirements.