BID NO. 2-27-5-1: PRINTING

Description: HENDERSON COUNTY SCHOOLS 1805 Second Street, Henderson, Kentucky 42420 INVITATION TO BID BID NO. 2-27-5-1: PRINTING February 1, 2027 to January 31, 2028 DATE BID ISSUED: Tuesday November 3, 2026 DUE DATE OF BID: Wednesday January 6, 2027, 11:00 a.m. CT/12:00 p.m ET SUBMIT BID TO: Amanda Rice Purchasing Assistant Henderson County Board of Education 1805 Second Street Henderson, KY 42420 BOARD MEETING APPROVAL: Tuesday, January 19, 2027 CONTRACT PERIOD: February 1, 2027 to January 31, 2028 One-year term, not to exceed 3 extensions of the original contract. LOCATIONS COVER BY BID: Henderson County Schools - All Locations Request for information regarding matters of this bid should be directed to: Ms. Amy Morris Director of Finance Henderson County Board of Education 1805 Second Street Henderson, KY 42420 (270) 831-5000 OVERVIEW / SCOPE (as stated in the solicitation): This Invitation to Bid solicits proposals from qualified vendors to provide printing services and printed forms/materials for Henderson County Schools for the contract period February 1, 2027 to January 31, 2028 (with up to three one-year extensions by mutual agreement). The successful bidder will be required to furnish, at bid price, such quantities as from time to time may be ordered by the Board of Education or by the schools of the Henderson County School District. Delivery and distribution of printed orders to various schools and offices shall be provided at no extra cost. The solicitation includes detailed general conditions, evaluation criteria, and extensive bid specification sheets listing numerous item types (digital/offset print, NCR forms, envelopes, cards, folders, booklets/brochures, certificates, miscellaneous items, vinyl banners, yard signs, mounted photos, digital prints, etc.) with unit pricing lines and quantity breaks. The full solicitation document includes: PART I – General Conditions (terms, rights of the board, inspection, taxes, record retention, equal employment provisions, termination, background checks for employees working on school premises, occupational licensing requirements, evaluation criteria, and award conditions); PART II – Bid Specifications (detailed printing and material specifications, sampling, delivery instructions, composition ownership, invoicing requirements); PART III – Format of Bid to be Submitted; PART IV – Certification of Compliance with Bid Specifications; PART V – Official Bid Submission Form (detailed itemized price schedule for dozens of specific print items and sizes); and PART VI – Conflict of Interest, Gratuities, and Kickbacks (statutory and contract requirements, required signature). Additional notes in the solicitation: samples of forms are enclosed and sample packet may be picked up at the Board of Education office (1805 Second Street, Henderson, KY). New vendors must provide three references including at least one school district. Final proofs must be approved by the publications team at the Board of Education. The bid form must be returned even if submitting a "No Bid." The Board may make multiple awards and reserves rights described in the General Conditions.