BID 26-VET-001 - PURCHASE OF 2026 OR NEWER CHEVROLET TRAVERSE Z71

Description: OSWEGO COUNTY PURCHASING DEPARTMENT 46 East Bridge Street, 3rd Floor, Oswego, NY 13126 Phone (315) 326-6051 Fax (315) 342-2468 Email: purchasing@oswegocountyny.gov Karla Roberts Cheyenne Beardsley Tracy Paeno-Rigby Interim Purchasing Director Buyer Buyer November 4, 2026 LEGAL NOTICE Sealed Bids will be received by the Oswego County Purchasing Department, 46 East Bridge Street, Oswego, New York until 2:00 p.m. Monday, November 9, 2026, for: BID 26-VET-001 - PURCHASE OF 2026 OR NEWER CHEVROLET TRAVERSE Z71 DEADLINE FOR QUESTIONS: Friday, November 6, 2026 by 3:00 p.m. We will only answer questions that are emailed to purchasing@oswegocountyny.gov. THE COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS. Cheyenne Beardsley Cheyenne Beardsley Buyer --- BID 26-VET-001 PURCHASE OF 2026 OR NEWER CHEVROLET TRAVERSE Z71 PART 1 - INFORMATION FOR VENDORS Oswego County's Veteran Services Agency is soliciting bids from qualified dealerships for the acquisition and delivery of one (1) 2026 or newer Chevrolet Traverse Z71. 1.1. DEADLINE, RECEIPT AND OPENING OF BIDS Each Vendor shall submit a signed original bid via electronic submission on BidNet, or a signed original bid in a sealed opaque envelope indicating the company's name and bid title, and one (1) electronic copy in the form of a flash drive marked: BID 26-VET-001 - PURCHASE OF 2026 OR NEWER CHEVROLET TRAVERSE Z71. ELECTRONIC SUBMISSION Proposals shall be submitted via electronic submission on BidNet (BidNet portal for Oswego County) no later than the time and date specified herein. Please note that offerors must register on BidNet in order to submit their proposals electronically. Late proposals will not be accepted. For assistance with the BidNet platform please contact BidNet's Support Department at (800) 835-4603, Option (ext) 2. Bids are due on or before 2:00 p.m., Monday, November 9, 2026. Bid openings may be viewed live at Oswego County live bids. Either mail, submit electronically, or deliver bids in person to: Karla Roberts Oswego County Purchasing 46 E. Bridge Street, 3rd Floor, Oswego, NY 13126 No bids will be considered if received after the due date and time and the Purchasing Department shall assume no responsibility for the premature opening of any bid not properly addressed and identified. Due to unforeseen emergency office closure or extreme weather, Bids will be opened on the next business day. 1.2. The County may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any or all bids. Any bid may be withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered and will be returned unopened. Bids may not be withdrawn within sixty (60) days after the actual date of opening. Facsimile transmitted bids are not acceptable and will be rejected. 1.3. Bids delivered prior to the scheduled opening date will be deemed received upon the day of the actual opening and will be retained in the interim only as a courtesy to the Vendor. 1.4. VENDOR'S RESPONSIBILITIES It is the Vendor's responsibility to meet the entire intent of these specifications. Vendors shall carefully examine the terms of this document and shall judge for themselves all the circumstances and conditions affecting their bid. Failure on the part of any Vendor to make such examination and to investigate thoroughly shall not be grounds for any declaration that the Vendor did not understand the terms and conditions herein. The County of Oswego shall not be liable for any costs associated with the preparation, transmittal, or presentation of any response or materials submitted in response to the BID. 1.5. It is the responsibility of each Vendor to: • Examine the BID documents thoroughly. • Consider federal, state, and local laws and regulations that may affect the bid. • Study and carefully correlate Vendor's observations with the BID document. • Visit the site and examine schematics to become familiar with local conditions that may affect the bid. 1.6. COMMUNICATIONS Communications with the County from release of the bid documents through the award shall be solely through the contact listed below. Vendors are specifically directed not to contact any other County officials or employees in any fashion regarding this BID, without prior approval from the County Purchasing Director. Unauthorized communications may result in the rejection of the bid. The County will not be responsible for any oral representations or instructions. Karla Roberts Oswego County Purchasing 46 E. Bridge Street, 3rd Floor, Oswego, NY 13126 purchasing@oswegocountyny.gov 1.7. SPECIFICATIONS DISCREPANCY Should a Vendor find a discrepancy in, or omissions from the specifications, requirements for contract, or BID form, or be in doubt as to their meaning, the Vendor shall at once notify in writing the County Purchasing Director. Written instructions will be sent to all Vendors. All such addenda shall become a part of the contract and all Vendors shall be bound by such addenda, whether received by the Vendors. The County will not be responsible for any oral representations or instructions. 1.8. SCOPE PARAMETERS If a Vendor identifies an additional element not included in this BID, which in its judgment would be essential to accomplish the intended objectives as articulated in this BID, the Vendor should identify this element in its bid and explain in detail why the County should consider including this element within the specifications. Conversely, if a Vendor identifies a task within the BID that it believes could be modified or deleted without impacting the objectives of the BID, the Vendor should provide an explanation as to why the task should be deleted or modified. The County reserves the right to accept or reject all additions, deletions or modifications recommended. 1.9. VENDOR'S QUALIFICATIONS & ELIGIBILITY The County may make such investigation as it deems necessary to determine the qualifications and ability of a Vendor, and the Vendor shall promptly furnish the County all such information and data as the County may request for this purpose. The County reserves the right to reject any bid where an investigation of the available evidence or information does not satisfy the County that the Vendor is properly qualified or able to carry out the obligations of the contract and to provide the services or goods contemplated herein. 1.10. AWARD The contract, if awarded, will be awarded to the lowest responsive and responsible bidder or bidders who, in part or in total, meet all the terms and conditions of the specifications. The County reserves the right to reject any and all bids. Oswego County reserves the right to permit political subdivisions and eligible fire companies/districts under County Law §408-a and General Municipal Law §103(3), as amended, to participate in the county's bid award. Unless otherwise stated the bid specifications, the participation of third-party political subdivisions and/or fire companies/districts shall also be upon the consent of the vendor. The award will be based in part on an analysis of the following criteria: technical and esthetic qualities of the bid, reliability, vendor's ability, and facilities to provide the service called for, evaluation of the Vendor's proper understanding of the County's needs, and price. The contract shall be awarded to the responsible firm who best meets the BID's criteria in the opinion of the County. Any deviations from bid specifications must be noted with bid. Additional selection factors may be included under the SPECIFICATIONS section of this BID. The Vendor must provide unquestionable evidence of sustained capability of providing the goods requested such as can be demonstrated in existing or previous operations. The County may award a contract based upon the bids received, without discussion of such bids with Vendors. Each bid should, therefore, be submitted in the most favorable terms the Vendor can make to the County. The County of Oswego does, however, reserve the right to request additional data or an oral presentation in support of the written bid. Submission of a bid does not automatically qualify a Vendor for a presentation. The County reserves the right to negotiate with all qualified Vendors. The County of Oswego, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 and New York State Executive Law affirmatively ensures that the contract will be awarded without discrimination on the grounds of race, creed, color, disability, marital status, age, sexual orientation or natural origin. All bids are subject to final review and acceptance by the Oswego County Legislature before any award of contract may be made. Receipt of bids by the County shall not be construed as authority to bind the County. All bids shall be firm for a period of forty-five (45) days after the opening date in order for the County to determine which bid best meets the public interest. The County reserves the right to extend said period. At the discretion of the County, the successful Vendor must provide Letter of Commitment within thirty (30) days of acceptance. 1.11. COMMENCEMENT OF WORK Upon execution and delivery of the contract and delivery of any required performance bonds, including the required Certificates of Insurance and the approval thereof by the County Attorney, the successful Vendor will be notified to proceed with the work of the contract. Such notification will be in the form of a letter to proceed from the County's Purchasing Office. 1.12. CANCELLATION The County reserves the right to cancel the contract at will. If the Vendor fails to perform under the contract, fails to meet specifications, or fails to make satisfactory progress so as to endanger the overall contract performance, they may be determined to be in breach and the contract may be terminated by giving written notice to the Vendor of such termination and specify the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents, data, and reports prepared by the Vendor under this contract shall, at the option of the County, become County property and the Vendor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. The Vendor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the Vendor, and the County may withhold any payments to the Vendor for the purpose of determining the exact amount of damages due the County. The Vendor understands that the contract may be terminated due to non-appropriation of funds. 1.13. PRICING All prices are to be lump sum and quoted firm against increase for the duration of the contract. Travel or incidental expenses cannot be separately invoiced. The County shall not be responsible for any additional costs. 1.14. METHOD OF PAYMENT Payment shall be made at the Contract price for goods provided and verified by the Oswego County Office of Veteran Services. Invoices shall be sent to Eric Boozer, with the Oswego County Office of Veteran Services, 200 North 2nd Street, Fulton, NY 13069. Oswego County does not pay in advance. 1.15. CONTRACT PERIOD The term of the contract shall be on the date of Vehicle delivery. 1.16. CITIES/TOWNS/VILLAGES The Contractor agrees to supply Cities, Towns and Villages in Oswego County, who desire, according to the terms and conditions of these specifications. 1.17. DELIVERY Vehicle delivered shall comply to all applicable rules and regulations of the N.Y.S. Department of Motor Vehicles and shall be equipped with safety standards currently required by Federal Motor Vehicle standards established by the National Traffic Safety Agency. All standard items originally furnished by the manufacture shall be furnished. Vehicle must be delivered strictly in accordance with the specifications. If vehicle is delivered with deviations or improper servicing, the bidder must arrange to have the necessary work done within five (5) days (exclusive of Saturdays, Sundays, and Holidays) after receipt of written notification from the County. Otherwise, the County may have the corrections made at the bidder's expense. 1.18. OTHER TERMS AS MAY APPLY To the extent allowed by law and federal funding streams, the County of Oswego may require that any county contractors or subcontractors, prior to entering into any future county-let construction contracts over $150,000, show that they offer apprenticeship agreements appropriate for the type and scope of work to be performed and that have been registered with and approved by the NYS Commissioner of Labor pursuant to the requirements found in the NYS Labor Law. Any apprenticeship agreement shall follow as a template the Suggested Standards for Apprenticeship Agreements under NYS Labor Law §815. PART 2 - SPECIFICATIONS 2.1. SCOPE: Oswego County's Veteran Services Agency is soliciting bids from qualified dealerships for the acquisition and delivery of one 2026 or newer Chevrolet Traverse Z71. 2.2. MODEL YEAR 2026 OR NEWER CHEVROLET TRAVERSE Z71. • Color: Black • Engine: 2.5-liter turbocharged 4-cylinder engine (producing 328 horsepower at 5,500 rpm and 326 lb-ft of torque at 3,500 rpm) • Transmission: 8-speed automatic transmission • Drivetrain: Standard Advanced Twin-Clutch All-Wheel Drive (AWD) with an active torque control rear differential • Fuel Economy: Estimated 19 MPG city / 24 MPG highway • Fuel Tank Capacity: 21.7 to 22 gallons • Maximum Towing Capacity: Up to 5,000 lbs. (with the standard trailering package) • Suspension: Off-road-tuned suspension with hydraulic rebound control and a 1-inch taller ride height compared to standard trims • Ground Clearance: Approximately 7.7 to 7.8 inches (minimum ground clearance of 7.76 inches) • Wheels & Tires: 18-inch two-tone/machined wheels 2.3. WARRANTY: Provide a standard manufacturer's warranty. 2.4. MISCELLANEOUS: Successful bidder must provide one (1) service manual and a minimum of two (2) key fobs. The delivered product must not display vendor advertising (on mud flaps, license frames, placards, signage, etc.) All such advertising must be removed prior to delivery. Vendors contact information for repairs and maintenance may be adhered to the product in a location visible to the operator. Manufactured brand, model, serial number and other identifications required by law are not to be removed. 2.5. DELIVERY REQUIREMENT: The successful bidder shall deliver the vehicle at the earliest possible date following the issuance of the Purchase Order. Vendors shall provide an estimated delivery date or delivery timeframe with their bid. Timely delivery is a requirement of this solicitation. Awarded bidder shall deliver vehicles at no additional cost to the Oswego County Office of Veterans Services located at 200 N. 2nd Street, Fulton, NY 13069. PART 3 - BID FORMAT 3.1. Please submit a signed original bid via electronic submission on BidNet, or one (1) signed original bid in a sealed opaque envelope indicating the company's name and bid title and one (1) electronic copy in the form a flash drive marked: BID 26-VET-001 PURCHASE OF 2026 OR NEWER CHEVROLET TRAVERSE Z71 3.2. The proposal will become the property of the County, and shall be open to the public, within the limits of New York State law, for inspection after the award process. The County will not be responsible for any proprietary information. 3.3. Required Cover Forms: • Vendor Reply Cover Sheet (attached) • Vendor Information Sheet (attached) • Non-Collusion Certification (attached) • Resolution for Corporations (attached) • Sexual Harassment Certification (attached) • Bidder's Qualification Statement (attached) PART 4 - GENERAL PROVISIONS (Selected general provisions included in the RFP: SCOPE OF WORK; TERM OF AGREEMENT; COMPENSATION; EXECUTORY CLAUSE; CONFLICT OF INTEREST; FAIR PRACTICES; INDEPENDENT CONTRACTOR; ASSIGNMENT AND SUBCONTRACTING; BOOKS AND RECORDS; RETENTION OF RECORDS; AUDITS; INSURANCE AND STATUTORY COMPLIANCE; INDEMNIFICATION; PROTECTION OF OSWEGO COUNTY PROPERTY; TERMINATION; GENERAL RELEASE; SET-OFF RIGHTS; NO ARBITRATION; GOVERNING LAW; ACCEPTANCE OF SUBSTITUTED SERVICE; TAXES; CURRENT OR FORMER COUNTY EMPLOYEES; ENTIRE AGREEMENT; MODIFICATION; EQUAL EMPLOYMENT OPPORTUNITIES; IRANIAN ENERGY SECTOR DIVESTMENT) Additional required forms and certifications are included in the bid packet (Vendor Bid Reply Sheet, Non-Collusive Bidding Certification, Vendor Information Requirements, Resolution for Corporations, Prevention of Sexual Harassment certification, Bidder's Qualification Statement, Non-Vendor Response form, and other attachments).