REQUEST FOR BIDS For Aluminum Sulfate with Polymer Blends Invitation to Bidders
Bell County Water Control & Improvement District No. 1 (District) is soliciting sealed bids for a twelve (12) month contract supply of Aluminum Sulfate with Polymer Blends for use at its water plant in Belton, Texas.
Bid Packets
Bid packets can be obtained from the District's website under the Bid Opportunities tab.
Sealed Bids must be delivered to:
Trevor Butler, General Manager
Bell County Water Control & Improvement District
No.1 201 S. 38th Street
Killeen, TX 76543
Exterior of the Bids must be clearly marked:
BID: Aluminum Sulfate with Polymer Blends
Closing Time:
2:00 pm
November 17, 2026
Bids received after the closing will not be accepted.
Questions should be addressed to:
JD Dominguez and/or Rosario "Rossy" Montalvo
j.dominguez@wcid1.org / r.montalvo@wcid1.org or 254-939-2481
Bell County Water Control & Improvement District
No.1 201 S. 38th Street
Killeen, TX 76543
The District reserves the right to waive irregularities and reject any or all bids. In case of ambiguity or lack of clearness in stating the prices in any bid, the District reserves the right to consider the most advantageous bid thereof, or to reject all bids. The award will be made to the responsible bidder submitting the lowest acceptable bid.
INSTRUCTIONS TO BIDDERS (selected highlights)
1. TAXES: The District is exempt from the Federal Excise and Transportation Tax, and the limited Sales and Use Tax. Unless the Bid Form or specifications specifically indicate otherwise, the price bid must be net exclusive of above mentioned taxes.
2. BID FORMAT: All bids must be submitted using the format as provided herein and must be signed by an official of the bidding firm who has specific and legal authorization to obligate the Bidder to the terms of said specification. Number of each addendum received, if any, must be shown on Page #2 of the Bid Form. Altered or incomplete Bid Forms or use of substitute formats will render the bid non-responsive.
3. MISTAKES AFTER BID OPENING: Bids containing patently obvious mechanical, clerical, or mathematical errors may be withdrawn by the Bidder if clear and convincingly sworn, written evidence is furnished to the District within forty-eight (48) hours of the bid opening excluding Saturdays, Sundays and Legal Holidays.
4. WITHDRAWAL OF BIDS BEFORE OPENING/HOLDING OF BIDS: Any Bidder may withdraw his/her bid prior to bid opening deadline. Bids may be held by the District for a period not to exceed forty-five (45) days from the date of the opening of bid for the purpose of reviewing the bids.
8. LATE BIDS: The District does not assume any financial responsibility for late deliveries by the U.S. Postal System or any other delivery service. Late bids will not be accepted AND ONCE DOCUMENTED, WILL BE RETURNED TO THE BIDDER UNOPENED.
9. SUBMISSION REQUIREMENTS: Submit one (1) clearly identified original and one (1) copy using the format required. Bids should be submitted in a sealed envelope naming the bid, opening date, time and title on the outside of the envelope. THE DISTRICT ASSUMES NO RESPONSIBILITY FOR UNMARKED ENVELOPES BEING CONSIDERED FOR AWARD.
10. CLARIFICATION/SUBSTITUTION REQUEST: Bidders requiring additional information may submit their question(s) in writing to the attention of the General Manager. Any inquiry received at least five (5) or more working days prior to the date fixed for the opening of bids will be given consideration. Answers that change or clarify the solicitation will be provided in the form of a Contract Addendum posted to the District's website.
11. SAMPLES: Samples, when required, must be submitted free of expense, unless otherwise specified.
12. PROPRIETARY INFORMATION: Bidders are to visibly mark as "Confidential" each part of their bid which they consider to be proprietary information.
13. COMPLIANCE WITH LAWS: By submission of a bid, all vendors agree that they are in compliance with all Federal, State and local laws pertaining to this bid.
14. QUALITY OF PRODUCTS: Any item offered or shipped on this bid shall be new, to latest model, and in first class condition.
15. CONTRACT QUANTITIES & PRICING CHANGES: Quantities shown are estimates only. No guarantee is given as to total purchases. Bid prices will be firm for the minimum Contract terms as specified.
16. AWARD OF CONTRACT: If the Contract is to be awarded, it will be awarded to the lowest responsible Bidder whose evaluation indicates to the District that the award will be in the best interest of the District. Notice of Award will be given within forty-five (45) days after the day of the bid opening.
WATER TREATMENT PLANT SPECIFICATIONS FOR THE SUPPLY OF ALUMINUM SULFATE WITH POLYMER BLENDS
GENERAL
These specifications cover the furnishing of Aluminum Sulfate with Polymer Blends for use in potable water treatment for a twelve (12) month period with the option to extend the Contract an additional twelve (12) months. (The bid price shall include all freight charges, delivery charges, hazmat fees, and any other charges incurred in the delivery and unloading of Aluminum Sulfate with Polymer Blends to the Water Treatment Plant.) The Bid Price shall be F.O.B., Bell County Water Control & Improvement District No. 1, Water Treatment Plant located at 5200 Water Works Road/Lake Belton, Belton, Texas 76513.
All bidders are required to submit with their bid a Product Safety Information sheet which meets the Safety Data Sheet (SDS) requirements of the Federal OSHA Hazard Communications Standard 40CFR Part 372, or such other sheets which contain the same information as required by OSHA. All Bidders must supply the Department, upon request, one (1) Certified Analysis performed by a third party independent analytical laboratory and signed by said laboratory's management and analyst.
SPECIAL CONDITIONS
All Bidders are to include any and all Hazardous Fee Assessments and/or Environmental Fees with their total bid price. Bids shall be submitted, in duplicate using the Official Bid Form, including any amendments through Letters of Clarification, and/or a photocopy thereof.
SAFETY DATA SHEETS (SDS)
All Vendors should submit with their bid one most current copy of the required Safety Data Sheet (OSHA Form 3514). Safety Data Sheets shall conform to the format in the Hazard Communication Standard (HCS) found in 29 CFR 1910.1200, revision 2012. A Safety Data Sheet must accompany each shipment.
MATERIALS
Treatment Chemicals and Media: All chemicals and any additional or replacement process media used in treatment of water supplied by public water systems must conform to ANSI/NSF Standard 60 for direct additives and ANSI/NSF Standard 61 for indirect additives. ALL BIDDERS MUST SUPPLY CURRENT ANSI/NSF STANDARD 60 CERTIFICATION OF COMPLIANCE FOR DIRECT ADDITIVES.
TESTING AND CONDITION
The COAGULANT must perform as follows:
• Conduct bench scale using established jar test protocols while being observed by District personnel before November 17th 2026. (IF YOU ARE A CURRENT VENDOR, PLEASE DISREGARD THIS REQUEST FOR JAR TESTING.)
• A 1.0 NTU or lower must be maintained in the settled (clarified) water at designed flow rate in the plant.
PROVIDER PERFORMANCE
The District requires providers of these services to meet all specifications. In the event the provider is unable to provide all specified obligations of this Contract, the District may award the cost per THOUSAND gallons ALUMINUM SULFATE WITH POLYMER BLENDS contract to the next lower Bidder. All deliveries must be accompanied by a Certificate of Analysis.
DELIVERY
The material shall be shipped in clean bulk tank trucks. The Bidder must verify the equipment requirement prior to submittal of bids and ensure ability to deliver the proposed material in a vehicle which is compatible with the existing unloading system. Deliveries are to be made within seven (7) days of receipt of Purchase Order. The Vendor agrees to make deliveries only upon receipt of duly signed and approved Purchase Orders issued by the District. Deliveries shall be made to the Water Treatment Plant, 5200 Water Works Road/Lake Belton, Belton, Texas 76513. Normal delivery times are 7:00 a.m. to 3:30 p.m., Monday through Friday, with provisions for emergency deliveries outside these times.
NON-DELIVERY PENALTY
If the Vendor is unable to deliver the material seven (7) calendar days after notification, the District may purchase such material elsewhere and charge the Vendor the amount paid over the bid price including freight and administrative costs.
WEIGHING
The weight of the material shall be ascertained from the Certified Weight Ticket attached to the bill of lading. The District reserves the right to re-weigh at the nearest certified scales and adjust the cost accordingly.
INVOICING
All invoices must be submitted and itemized as to quantity, part number and description, and applicable discount (if any). Invoices must show the name of the Department, Division or Section to which the merchandise was delivered, and the District Purchase Order Number. Mail all invoices to Bell County W.C.& I.D. No. 1, 201 South 38th St., Killeen, Texas 76543.
PAYMENT
Payment is due thirty (30) days after the District has approved the invoice or after the District has accepted the goods, whichever occurs later.
TERMINATION OF AGREEMENT
This Contract may be terminated by the District, at its option, upon thirty (30) days' notice in writing, if the materials furnished do not conform to the standard set forth herein.
INDEMNIFICATION, DEMURRAGE, INSURANCE (selected highlights)
Vendor shall indemnify and hold harmless the District from liabilities arising from vendor's acts or omissions. The District will not be responsible for demurrage on shipments. Vendors shall carry liability limits equal to or greater than the limits shown on the attached "Sample Certificate of Insurance" and list Bell County WCID #1 as an Additional Insured on specified policies.
BID FORM FOR ALUMINUM SULFATE WITH POLYMER BLENDS (selected highlights)
Estimated annual quantity: 1,800,000 Lbs. ALUMINUM SULFATE WITH POLYMER BLENDS
Unit Price: $_____/Lb. (and cost per gallon if applicable)
Contract term: twelve (12) month supply beginning January 1, 2027, with an option to extend for an additional twelve (12) months.
NOTE: SDS REQUIRED
