REQUEST FOR PROPOSALS
General Contractor for Construction of a
7,724-Square-Foot Educational Building
Ohio Community School | New Building Construction
ISSUING OWNER: BOARD OF DIRECTORS BEACON HILL COMMUNITY SCHOOL AKA BEACON HILL ACADEMY
PROJECT SITE: 8746 MARKET ST., MOUNT EATON, OH 44659
THIS IS ++NOT++ AN OHIO SCHOOL FACILITIES CONSTRUCTION COMMISSION PROJECT.
Services requested: GENERAL CONTRACTOR --- new construction, approximately 7,724 square feet
Required project completion: August 1, 2027 (building ready for school use; see Section 3)
Optional construction site meeting: Friday, November 6, 2026, at 8:00 a.m. Eastern --- 8746 Market St., Mount Eaton, OH 44659
Proposal receipt deadline: Tuesday, November 17, 2026, at 4:00 p.m. Eastern - 8746 Market St., PO BOX 285, Mount Eaton, OH 44659
Permitted delivery methods: Certified mail or in-person delivery to the School only
Board proposal review: Wednesday, November 18, 2026, at 7:00 a.m. Eastern
The Owner seeks a qualified general contractor to furnish labor, materials, equipment, supervision, subcontractor coordination, and related services necessary to construct and turn over the specified educational building. The Owner intends to evaluate proposals using the five selection criteria identified in Section 7. The Owner will not be bound unless and until a written agreement is authorized and executed.
1. Invitation and Project Delivery Method
The Board of Directors/Governing Authority (the "Owner"), of Beacon Hill Community School AKA Beacon Hill Academy (the "School"), invites written proposals from qualified general contractors (each, a "Proposer") for the construction of a new approximately 7,724-square-foot educational building at 8746 Market St., Mount Eaton, Oh 44659 (the "Project"). The work is a new-building construction project, not a renovation or a design-build procurement.
The intended delivery method is a single general-contractor construction agreement, subject to negotiation and Owner approval. Architectural and engineering design services are not included in the General Contractor's base scope unless expressly described as a separately priced additional service in a written addendum. The Owner expects to identify the project architect/engineer, available construction plans, specifications, and other bid documents in Exhibit A.
The Project is not being solicited as an Ohio Facilities Construction Commission (OFCC) / Ohio School Facilities construction program project. That designation does not waive building-code, labor, contracting, sponsor, grant, or other requirements that otherwise apply.
2. General Contractor Scope of Work
The General Contractor shall provide a complete construction proposal for the Project, based upon the Owner-provided drawings, specifications, site information, and any written addenda identified in Exhibit A. The awarded contractor is expected to perform or coordinate the following to the extent included in the approved Contract Documents:
• Site mobilization, fencing, erosion and sediment control, construction safety, surveying/layout coordination, and protection of existing property and adjacent uses.
• Earthwork, grading, utilities, storm drainage, foundations, concrete, structural framing, building envelope, roofing, windows, doors, and associated exterior improvements.
• Interior construction and finishes; accessibility features; restrooms and building support areas; mechanical, electrical, plumbing, fire protection, fire alarm, and other specified building systems.
• Site access and paved areas, sidewalks, parking, landscaping, and other site improvements shown in the Contract Documents.
• Coordination and management of subcontractors, construction meetings, procurement and long-lead materials, inspections, quality control, testing, punch lists, warranties, and project closeout.
• Coordination with the Owner's architect/engineer and authorities having jurisdiction to secure required construction-related permits, final approvals, inspections, and certificate of occupancy, with responsibilities expressly allocated in the final contract.
• Delivery of a clean, safe, usable building, including building-system startup, owner training, closeout materials, equipment manuals, warranties, and final construction documentation.
2.1 Owner-provided design documents and bid assumptions
The Owner will identify available drawings, specifications, site plans, geotechnical materials, and other supporting information in Exhibit A or by addendum. No Proposer should assume that missing drawings or incomplete site information have been resolved. Each proposal shall clearly identify all assumptions, exclusions, allowances, plan discrepancies, and items that cannot be priced definitively. Where the bid documents are sufficiently detailed, the Owner requests a fixed lump-sum construction price; any expressly conditional or preliminary price must be labeled as such.
2.2 Changes and unassigned work
The General Contractor shall not perform added work or make substitutions without prior written Owner authorization, except for immediate safety measures required by law. Requests for a price change shall identify labor, material, subcontractor, schedule effects, overhead and profit, and supporting documentation. Items such as land acquisition, separate architectural/engineering contracts, loose furniture, and Owner-purchased technology are excluded unless the Contract Documents expressly assign them to the contractor.
3. Required Completion Date and Construction Schedule
Required completion date: AUGUST 1, 2027. Proposers must provide a credible schedule demonstrating that the building can be substantially complete, legally occupiable, and ready for the School's intended use no later than August 1, 2027, including required inspections, testing, certificate of occupancy, final cleaning, and turnover of essential systems. Minor punch-list work that does not prevent lawful and safe use may be completed afterward on a reasonable agreed schedule.
Proposers must identify the construction-start assumptions and the latest date by which the Owner must provide final plans, site access, decisions, and construction authorization.
Submit a milestone or critical-path schedule using Exhibit D, including dates for contract execution, mobilization, permits, foundations, building enclosure, rough-ins, interior work, system testing, substantial completion, certificate of occupancy, and turnover. Identify long-lead items, key dependencies, likely delays, contingency measures, and responsible personnel. Proposers unable to commit to the August 1 date must expressly state the exception and propose their earliest achievable date.
4. Site Meeting, Submission Deadlines and Board Review
Site meeting (available, not mandatory): Friday, November 6, 2026, 8:00 a.m. Eastern, at 8746 Market St., Mount Eaton, OH 44659
Questions / clarifications: Submit in writing to Sandy Hadsell, tesc_shadsell@tccsa.net. Responses binding only if issued in writing to all known proposers.
Proposals due: Tuesday, November 17, 2026, no later than 4:00 p.m. Eastern, RECEIVED at the School.
Submission methods: (1) Certified mail, or (2) in-person delivery. Email, fax, and ordinary mail are not authorized submission methods unless permitted by written addendum.
Delivery address: Beacon Hill Academy Attn: General Contractor RFP, 8746 Market St., PO BOX 285, Mount Eaton, OH 44659
Governing Authority review: Wednesday, November 18, 2026, at 7:00 a.m. Eastern
4.1 Physical proposal package
Deliver one signed, complete hard-copy proposal in a sealed envelope or package clearly marked "General Contractor Proposal -- 7,724 SF Educational Building -- Do Not Open Before Board Review." Include all requested exhibits, attachments, and addenda acknowledgments. A second courtesy copy may be enclosed but is not required.
For certified-mail delivery, the proposal must actually be delivered to and received by the School by 4:00 p.m. Eastern on November 17, 2026; a postal receipt or mailing/postmark date does not satisfy the deadline. For in-person delivery, the School must receive the proposal by the same deadline. Proposers bear delivery risks; late proposals may be rejected.
4.2 Optional construction site meeting
A construction site meeting will be available on Friday, November 6, 2026, at 8:00 a.m. Eastern. Attendance is optional. Proposers should use this opportunity to observe site conditions and ask questions, but may not rely on oral answers or observations as modifying the RFP; only written addenda issued by the Owner control.
4.3 Board review
The School's Governing Authority is scheduled to review the proposals at 7:00 a.m. Eastern on Wednesday, November 18, 2026. The Board may review proposals, request follow-up information, select a preferred Proposer, defer action, or reject proposals, subject to applicable law and required public-meeting procedures. Board review does not itself constitute acceptance or a contract award.
5. Company Qualifications and Required Proposal Contents
To allow comparable review, organize each proposal with the following numbered parts. Every proposal must address all five selection criteria listed in Section 7.
5.1 Company overview
• Full legal name, Ohio business registration status, physical address, contact person, and company website (if any).
• Years in business, company ownership, approximate workforce, organizational structure, project capacity, and description of the personnel proposed for this Project, including the project manager and on-site superintendent.
• Insurance coverage and ability to obtain any required performance/payment bonds; construction safety program and workers' compensation compliance.
• Relevant financial and operational capacity and disclosures of material litigation, defaults, judgments, bankruptcies, debarment, or conflicts involving the Owner, School, Board members, sponsor, site owner, or related parties.
5.2 Comparable project references
Provide comparable new-construction educational, institutional, commercial, or other similar-size projects, preferably completed within the last ten years. For each, provide project name/location, square footage, scope, original and final contract amount, original and actual completion date, and a client contact with name, title, telephone, and email. Briefly explain any material delays, change orders, or completion challenges. See Exhibit E.
5.3 Completion-date commitment and construction approach
Provide a clear statement whether the Proposer can meet August 1, 2027; an Exhibit D schedule; principal subcontractors or proposed trades; long-lead procurement strategy; personnel availability; site and weather assumptions; and the plan to complete inspections and occupancy approvals before school use.
5.4 Complete price quote
Complete Exhibit B with a total construction price, detailed cost breakdown, all allowances, exclusions, add alternates, applicable taxes, bonds/insurance, general conditions, change-order markups, and duration or escalation assumptions. Include a signed statement of price validity and whether the base quote is a lump sum, guaranteed maximum price, or preliminary estimate. Proposals that merely offer an unsubstantiated cost-per-square-foot range will not satisfy this requirement.
5.5 Payment schedule and financing options
Complete Exhibit C. State the requested deposit (if any), proposed monthly or milestone progress-payment schedule, retainage and final-payment terms, and whether the Proposer offers or can arrange any construction financing or deferred-payment option. If financing is not available, state "None offered." Any proposed financing must separately identify the lender or financing source, principal, interest rate or APR, fees, term, amortization, security/collateral, guarantees, conditions, and total cost to the Owner.
5.6 Execution and exceptions
Include a signed transmittal letter, acknowledgement of all written addenda, any requested exceptions to the RFP or anticipated contract, the certification in Exhibit E, and any relevant supporting schedules.
6. Pricing, Payment and Financing Conditions
The proposal must be a complete, transparent price for the specified work. Where plans and specifications are adequate, bidders shall state a fixed lump-sum base price. If an item cannot be definitively priced because a necessary document or site fact has not been furnished, identify that limitation and state a separate allowance or conditional price. Do not include undisclosed contingencies or assume that Owner-directed work will be compensated without a signed change order.
Separately identify (i) construction contract cost; (ii) optional alternates; (iii) Owner-direct costs not included; (iv) proposed payment schedule; and (v) any financing costs. The base price must not silently include financing charges. Any proposed owner deposit or payment for stored materials must be described along with security, documentation, and title protections offered. Submit qualifications to the payment terms in a separate exceptions schedule.
7. Selection Criteria and Evaluation
The Governing Authority will consider the following selection criteria. The criteria are not assigned numerical weights in this solicitation. The Owner may consider overall value, responsiveness, demonstrated capability, and the reliability of proposal information, rather than selecting solely by lowest price.
Required selection criteria and what the Board will evaluate:
1. Completion Date: August 1, 2027 — Commitment to achieve the date, credible construction and permitting schedule, and demonstrated capacity to deliver.
2. Company Overview — Experience, qualifications, assigned personnel, financial and operational capacity, and safety practices.
3. Comparable Project References — Quality and relevance of past work, owner feedback, budget performance, and timely completion.
4. Complete Price Quote — Total cost, detail, transparency, assumptions, exclusions, allowances, and overall value.
5. Payment Schedule / Financing Options — Feasibility of requested payments, flexibility, financing availability (if any), fees, risks, and cost to Owner.
The Owner reserves the right to clarify responses, verify references, interview firms, request revisions or best-and-final offers, negotiate with one or more firms, reject any or all proposals, or make no award, subject to applicable procurement requirements. Any award requires final approval by the authorized contracting entity and execution of a written agreement.
8. Anticipated General Construction Contract Provisions
The selected Proposer will be required to negotiate and execute a written construction agreement with the legally authorized Owner. Anticipated provisions include detailed Contract Documents and scope, fixed or otherwise expressly agreed contract sum, approved alternates, milestones, substantial and final completion standards, and August 1, 2027 readiness deadline; schedule of values and documented progress payments; insurance and bond requirements; requirement that changes in contract sum or time be approved in writing; construction supervision and subcontractor management; responsibilities for permits, utility hookups, site access, certificate of occupancy, closeout documents and training; remedies for delay and default; indemnification consistent with law; dispute resolution under Ohio law; and applicable audit and record-retention obligations.
9. Ohio Requirements; Not an Ohio School Facilities Project
This is not an Ohio School Facilities Project. The Owner is soliciting a general contractor directly for a new community school educational building. No OFCC/Ohio School Facilities participation, approval, form contract, or funding is represented by this RFP.
The Project nevertheless must comply with applicable Ohio building and fire codes, zoning, accessibility, health and safety requirements, contractor/trade licenses and registrations where required, occupational safety laws, permits, and inspection requirements. The School must timely coordinate facilities information and assurances with its sponsor; the Contractor must deliver the construction, occupancy, and inspection records required by the contract to support that process. See Ohio Revised Code §§ 3314.03(A)(9) and 3314.19.
Competitive construction bidding and prevailing wage are separate issues. The Owner will follow applicable law and its own procurement policies, sponsor contract, governing documents, and financing or grant conditions. The Owner shall determine whether Ohio prevailing wage or federal Davis-Bacon/labor terms apply and, if applicable, issue required rates and provisions by addendum before binding pricing is due. The fact that this is not an Ohio School Facilities Project does not, standing alone, determine prevailing-wage status; however, Owner believes based on current circumstances that prevailing wage laws are not applicable to this project.
Proposals and procurement records may be subject to Ohio public-records law. The Owner cannot promise that submitted materials will remain confidential. Conflicts of interest must be disclosed. The Governing Authority will conduct its business in accordance with applicable Ohio open-meetings requirements. The Owner may extend deadlines, issue addenda, cancel, or revise the RFP to satisfy binding requirements, but no verbal statement will modify these written terms.
EXHIBIT A | Project and Bid-Document Information
School and legal contracting Owner: Board Of Directors Beacon Hill Community School AKA Beacon Hill Academy
Building size and use: New educational building; approximately 7,724 gross square feet
Project site: 8746 Market St., Mount Eaton, OH 44659
Site control: Owned
Architect / engineer of record: Cypress Engineering & Design LLC 8973 Dover Road Apple Creek, OH 44606
Drawings and specifications attached: Architectural drawings and building permit
Site meeting place: 8746 Market St., Mount Eaton, OH 44659
Proposal physical delivery location: 8746 Market St., Mount Eaton, OH 44659
Board review meeting location: 8746 Market St., Mount Eaton, OH 44659
Procurement contact: Sandy Hadsell, Treasurer. tesc_shadsell@tccsa.net
Required completion date: August 1, 2027
NOTICE TO ALL PROPOSERS: The Contract Documents, including any issued plans and specifications, control the detailed construction work. Pricing gaps must be disclosed. No Proposer should assume that final construction plans have been supplied unless identified above or in an addendum.
EXHIBIT B | Complete Construction Price Quote
All amounts in U.S. dollars. Enter a dollar amount, "Included," "Allowance," or "Excluded" for each line, and attach a detailed division/trade estimate. Clearly identify whether the final price is firm or conditional on missing plans or studies.
[Cost components and instructions omitted here are part of Exhibit B in the full RFP and must be completed by proposers.]
EXHIBIT C | Payment Schedule and Financing Options
Complete payment milestone table and financing details or state "None offered" if financing is not available.
EXHIBIT D | Completion Schedule
Provide actual proposed calendar dates and responsible trades or dependencies. Attach a critical-path schedule if available. Required completion: August 1, 2027.
EXHIBIT E | Company References and Proposer Certification
Complete at least three reference entries, preferably for new construction completed within the last ten years. Attach additional pages as necessary.
EXHIBIT F | Short-Form Public RFP Notice
REQUEST FOR PROPOSALS --- GENERAL CONTRACTOR
The Board of Directors Beacon Hill Community School AKA Beacon Hill Academy solicits proposals from qualified general contractors for construction of a new approximately 7,724-square-foot educational building at 8746 Market St., Mount Eaton, OH 44659. THIS IS NOT AN OHIO SCHOOL FACILITIES PROJECT. Required Project completion is August 1, 2027.
An optional construction site meeting will be available Friday, November 6, 2026, at 8:00 a.m. Eastern at 8746 Market St., Mount Eaton, OH 44659. Proposals must be RECEIVED by the School no later than 4:00 p.m. Eastern on Tuesday, November 17, 2026, via certified mail or in-person delivery to Beacon Hill Academy, Attn: General Contractor RFP, 8746 Market St., PO BOX 285, Mount Eaton, OH 44659. Email proposals are not accepted.
The Governing Authority is scheduled to review proposals at 7:00 a.m. Eastern on Wednesday, November 18, 2026, at 8746 Market St., Mount Eaton, OH 44659. Selection criteria include: ability to meet the August 1, 2027 completion date; company overview; comparable project references; complete price quote; and payment schedule/financing options. Obtain the full RFP and any addenda from Sandy Hadsell tesc_shadsell@tccsa.net. The Owner reserves the right to reject any or all proposals and make no award.
