Wheaton Park District

The Board of Commissioners Meeting agenda covered several areas. The Consent Agenda included approval of disbursements totaling $1,158,575.61 for the period between May 13, 2015, and June 9, 2015, as well as staff recommendations to authorize the Executive Director to execute a Property Damage Release with Waste Management and an Extension of Services agreement with JDA for IT services through December 2015. Unfinished Business involved the annual review and possible amendments to Financial Policies, acceptance of the 2016 Budget Development and Approval Schedule, and acceptance of the Comprehensive Annual Financial Report for the Fiscal Period ended December 31, 2014. New Business included bid results and recommendations for Linen Supplies, Trash Removal Services, Recycling Removal Services, tree removal at Toohey Park, and the Central Park Sports Field Lighting Project, along with the adoption of an Ordinance concerning prevailing wage rates. Further discussion points involved a Park Naming Proposal, a staff recommendation regarding the extension of Tax Increment Finance District Number 1 for downtown improvements, and a quotation recommendation for deep well irrigation at Arrowhead Golf Club. Staff reports included updates on the Athletic Department and Risk Management annual reports. Closed session topics addressed personnel matters, real property transactions, litigation, and the review of closed session minutes. A proposal regarding Shared Attorney Fees was also subject to possible action following the closed session.

The meeting agenda included community input, a consent agenda, unfinished business, and new business. Key discussions and proposed actions in new business centered on the adoption of the 2014 Budget and Appropriation Ordinance, the 2013 Tax Levy Ordinance, and the abatement ordinance for Alternate Revenue Bonds Series 2010. Other new business items included approving the 2014 Board Meeting Schedule, approving expenses for Commissioners attending a January 2014 conference, appointing a Delegate for the IAPD Annual Meeting, amending personnel policies, reviewing results for Merchant Credit Card Processing RFPs, approving an amendment to the Flexible Spending Cafeteria Plan, approving the design concept and grant application for the Elliot Shoreline Stabilization and Improvement, approving filling a vacant Revenue Manager position, and reviewing bid results for a Program Brochure Home Delivery Service, Pool Filter Media Replacement, and Arrowhead Irrigation Pump House Equipment Replacement. The agenda also noted an update on the Community Center HVAC System cooling tower bids. The session concluded with reports from staff and a closed session to discuss topics including employee matters, real property, pending litigation, and the approval/review of closed session minutes.

The key discussion topics for this meeting include routine matters presented in the Consent Agenda, such as approval of disbursements totaling $1,086,199.31 for the period between August 14, 2013, and September 9, 2013. New Business items slated for discussion and potential action involve seeking approval for Commissioner attendance at the National Recreation and Park Association Educational Conference (up to $2,300), approval to fill a vacant Athletic Supervisor position, review of bid results for Program Guides 2014 Printing, and approval of the Records Retention Policy. Significant discussion items include a request from the Wheaton Sanitary District concerning abandonment, reconfiguration, and easements on Park District property, amendments to employee classifications and the Fund Balance Reserve Policy for Arrowhead Golf Club, and the commencement of the 30-day public review for the 2014 Budget Proposal Draft. The session also includes staff reports and multiple categories for potential Closed Session discussions, covering appointments, real property transactions, litigation, and approval of prior closed session minutes.

Key discussions focused on program updates, including the start of the Wide Horizons Preschool and scheduling for Teen Travel Trips and Teen Service Series projects. The board approved a significant consent agenda covering disbursements, minutes, and a payment to the Wheaton Police Department. New business involved awarding contracts for the 2017 Program Guide printing services and mail delivery services, with detailed evaluations of the bids. Further approvals were granted for various fencing projects based on bid results. The board also approved engaging Lauterbach and Amen for professional Audit services for the years 2017 through 2019, noting that the selected firm possessed experience with park districts over lower bidders. A review of Health Insurance Programs noted a cautious approach regarding withdrawal from the PDRMA pool. Staff reports highlighted positive outcomes from recent events like Brewfest, painting efforts by student volunteers, and the receipt of a Com Ed Grant.

The meeting included presentations, such as one regarding the DuPage County Historical Museum's Casino Night, and a period for community input. The consent agenda involved approval of disbursements totaling $1,139,723.55 for the period spanning January 8, 2014, through February 11, 2014. Unfinished business addressed the withdrawal of a petition from Stars Family Services concerning school/park contributions. New business included an ordinance for the disposal and sale of personal property, review of bid results for the Arrowhead Golf Club Restroom Project, a recommendation concerning a DCEO Grant Award of $175,000, approval to fill a vacant Evening Custodial Crew Leader position, application approval for a 2014 Park and Recreation Facility Construction Grant for the Old Hubble/Wheaton Central Acquisition, and approval of the 2014 Compensation for the Executive Director. Staff reports covered various departments, and the board convened in a closed session to discuss personnel matters, real property transactions, and litigation.