Village of Kincaid

The board addressed several administrative and operational tasks including the sale of old fuel tanks, the appointment of a new Trustee, and the selection of a bid for tree stump grinding services. Discussions were held regarding the procurement of mosquito spray and pesticide application training for the street department. The board also authorized the sale of surplus office chairs and explored potential community initiatives. A closed session was held to discuss personnel matters, resulting in decisions regarding specific employee salary adjustments and the formalization of a schedule for biannual employee evaluations.

The board discussed a property extension for a special guest and set a wage for a part-time street department employee. Decisions were made to replace a mower, update lake lot lease agreements, and appoint a new trustee following a resignation. Additionally, the board approved a spillway repair contract, training for the vac truck, the purchase of a new gas detector and military flags, a three-year shoreline aquatic treatment plan, a new agriculture zoning ordinance, a water tower inspection, and the purchase of pesticide licensing study guides. A donation for an Easter Egg Hunt was approved, a bid for new security cameras was accepted, a treasurer's report was reviewed, and a new Deputy Clerk was hired following a closed session.

The meeting focused on the ratification of a lake lot lease agreement, including specific fee structures and seasonal hours. The board approved a revised lake lot ordinance and authorized the hiring of a part-time seasonal worker for the street department. Additionally, the board voted to vacate a trustee position due to residency requirements, and a clarifying question regarding golf cart registration deadlines was addressed.

Key discussions included establishing parameters for hiring part-time street department mowing staff, considering wage rates, and the possibility of contracting out the work. The board addressed the persistent mechanical issues with the Wright mower and the potential for trade-in. A motion was passed to approve the yearly maintenance for a donated park fountain. The board discussed and approved an ordinance to implement a 2% annual increase in water rates for Kincaid, Jeisyville, and Bulpitt, matching increases imposed by Taylorville. Tree removal appropriations were reviewed, noting the allocation from Motor Fuel Tax funds. A trustee announced their intention to not seek re-election due to health reasons, with their final meeting scheduled for April 1st. Trustees also discussed necessary updates to lake lot contracts, including a cleaning/deposit fee, and the need for service contracts on village furnaces and air conditioners. The Animal Control representative stated they would cease acting in the official village capacity due to liability concerns but will continue related work independently.

The committee meeting involved discussions regarding potential revenue-generating activities utilizing village facilities. Key topics included planning a pizza party event on October 24th using unused pizza ovens, involving the local football team, and managing inventory risks associated with purchasing frozen pizzas versus making them internally. There was also a significant discussion about organizing the annual Halloween Trunk or Treat event, including coordinating with local churches and potentially hosting it on October 31st. Finally, there was a review of lake lot consolidation efforts, specifically addressing the small size of existing 20-foot lots and planning to consolidate adjacent lots to create larger, more usable parcels, which will require remapping.