RTU Replacement
Posted
Oct 29, 2026
Nov 12, 2026
REQUEST FOR PROPOSAL (RFP) RTU Replacement GENERAL Overview "The Academy" is statutory public-school academy created by the State of Michigan and functioning under the Michigan Revised School Code. Universal Learning Academy is located at 28015 Joy Rd. Westland, MI. The Academy is governed by a Board of Trustees consisting of five (5) appointed members each and each elected for various terms. The Academy serve grades Pre-K-12 in Westland, MI. Objectives The objective of this Request for Proposal (RFP) is to solicit bids and establish a partnership with a vendor or multi vendors to provide a full 25-Ton RTU replacement at the facility. Scope This RFP will select a vendor or multi-vendors to provide a "turn-key" 25-ton RTU replacement at the facility. This unit is 1 of 2 units that supplies the gymnasium at the facility (see specification section for details). • The school year begins on 08/24/2026 and ends for students on 06/11/2027. • All school days Mondays through Thursdays are full days and Fridays are half days for students. • The regular school days are 7:55 AM through 3:15 PM • On half days, school hours are 7:55 AM through 12:50 PM Confidentiality The information presented in this RFP and any subsequent information provided or received by The Academies or the prospective vendor/contractor will be treated as confidential. All parties agree that they will treat any and all information received as part of this RFP in the same manner as it treats its own internal confidential information. BID PREPARATION Mail to OR deliver in person All Documents in a SEALED envelope to (faxed bids will not be accepted): Mahmoud Bazzi Chief Operating Officer C/O Universal Academy 6919 N. Waverly Street Dearborn Heights, MI 48127 Phone: (313) 283-7550 Email: mahbazzi@hesedu.com Deadline for Submissions Four (4) copies of each of your RFP responses must be submitted on or before 11/12/2026 BY 11AM. Late and faxed responses will not be considered. Clear and concise thoughts are expected. Document Preparation To ensure compliance, prospective suppliers are to state their degree of compliance with each numbered section within the RFP. Evidence of Vendor's Ongoing Stability Each bid should include a capability summary indicating the following: • A reference listing of three (3) current customers, to whom you have done similar services with. • Proof to confirm vender is a licensed Mechanical Contractor with the State of Michigan • Proof that vendor is insured and bonded Contacts for Information All inquiries concerning this RFP should be directed to: Mahmoud Bazzi Chief Operating Officer C/O Universal Academy 6919 N. Waverly Street Dearborn Heights, MI 48127 Phone: (313) 283-7550 Email: mahbazzi@hesedu.com Evaluation Process The Board of Directors will validate and assign a committee to evaluate all proposed documents received on or before 11/12/2026 BY 11AM. The Board of Directors of each academy will select a vendor at its public meeting which will be held as follows: Universal Learning Academy: - 6:30PM Wednesday, November 18th, 2026 at the Academy Important factors to consider in the evaluation are: Cost, quality, company stability, insurance, references, timetable and service. Criteria Points Awarded Program Schedule 15 Comprehensiveness of Bid 15 Project Cost 40 Qualifications 30 Total 100 Rejection of Submission • The "Academies" reserves the right to reject any and all submissions received. • The "Academies" will not award a contract solely on the basis of this request and will not be liable for any cost of preparation or delivery associated with the response to the RFP. • It is anticipated that the Academies will select a vendor from firms who provide written responses. An oral presentation by one or more firms may be required at the Academy's offices after written proposals are received. Please be prepared to make your presentation on short notice. Each vendor should be prepared to discuss and substantiate any of the areas of the proposal submitted. The receipt of a Request for Proposal and a submission of a written proposal by a vendor does not constitute obligation by the Academy for an interview. • Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. Proprietary information submitted in response to this RFP will be handled in accordance with applicable laws concerning open records. Blanket requests for restrictions will be rejected. Rejection Notification Vendors submitting unaccepted or rejected documents will be notified and may call in person to re-claim their document within ten (10) days of notification. TERMS AND CONDITIONS Payments Payment for services received will be made by the Academies within the time frame that is negotiated between the vendor and the Academy. Price Changes It is expected that the responding vendors agree to pass along The Academy ALL additional discounts, price reductions, and relevant specialized pricing programs. The Academy should be made aware of these pricing changes in writing within two weeks of price change to coordinate our contract with the improved pricing. Background Check (If Applicable) It is expected that the responding vendor agrees that all employees submit finger printing for criminal background history prior to reporting to work. Vendor also agrees to stay in compliance with the School Safety Initiative Legislation as defined in section 2 of the Sex Offenders Registration Act (SORA), MCL28.722, MCL 380.1535a, 380.1535b, 380.1535c, 380.1535d, 380.1535g(1), Revised School Code(2) and / or a substantially similar law governed by the State of Michigan and / or the Federal Government, and to report to the school if a person is subsequently convicted, plead guilty or plead no contest to that crime within 3 days of said conviction and / or pleading. PRICING AND PAYMENT TERMS Pricing page must include: • "Turn-Key" Price of project • Charges and payment terms • Timeline of Installation and Completion • Warranty • Terms for theft or losses The Academies reserves the right to reduce or increase the type of service requested, and negotiate other payment options with the company after proposal acceptance. TIME LINE SCHEDULE Milestones Completion Date 1. RFP developed and mailed to Vendors 10/29/2026 2. Delivery of RFP Response 11/12/2026 3. Evaluation of Offers 11/12/2026 - 11/13/2026 4. Vendor Notification 11/19/2026 5. Start of Services IMMEDIATE BID REQUIREMENTS For proposals to be considered, RESPONDENTS: • Must submit a complete response to this RFP. • Proposals must be signed by an official authorized • Proposals must include a statement as to the period during which the proposal remains valid. For this RFP, the period must be at least sixty (60) days. • Proposals must include a schedule of services based on Academy's calendar. • Proposals must include Terms and Conditions. • Proposals must include Contact persons. • Proposals must include insurance certificates. • Proposals must include proof of licensed mechanical contractor with the State of Michigan. • Proposals must include at least three references with contact names and phone numbers. References must be users of the same services proposed within the past two years. References from educational institutions are preferred. The Academy reserves the right to: • Reduce/Increase the amount of service based on its budgetary limits and the school needs. • Award any part of the bid to any company in order to provide the Academy with the best possible overall solution. • Reject all submitted proposals. STANDARD SPECIFICATIONS The Academy is seeking custodial services from a vendor or vendors, the below listed specifications for each item and specifications may be obtained from the contact listed in this RFP. Expectation • The Academy is requesting discount rates (including any non-profit educational discounts) for the services purchased. • The Academy expects that all services will include any of staff training by the vendor for use of its own equipment and supplies PRIOR to beginning the services. • The Academy expect that all products be supplied by the vendor. • Acceptable standard products to be used are to be safe products as permitted by the BCC BFS. • Equipment installed per code. Specifications - 25 Ton Unit • Remove existing rooftop unit with crane and dispose of properly offsite • 1 New Carrier 25-ton rooftop unit 460 Volt 3 Phase • New Carrier Enthalpy Economizer and power exhaust • Reconnect electrical to new unit with new disconnect • Reconnect gas piping to new unit • New Carrier Connect Thermostat • C02 sensors and low voltage wiring • New ¾" PVC drain traps with clean out • Custom curb adapter Additional Information In your RFP response please also include a complete product/equipment specification information sheet on all items and parts for which you are providing pricing. FURNISHING ACQUISITION Delivery Dates All Academies expect fast, efficient, and accurate delivery of all equipment and supplies to complete this project. Guidelines • The vendor will guarantee the product or provide an equivalent product promptly on the same day after receiving a dissatisfaction notification. • Vendor will issue a credit for the non-satisfactory service after a full inspection is made by the vendor and the Academy. TECHNICAL SUPPORT Guidelines • The Academies must be provided with listing of products equipment that will be used at the Academy. • The Academies will be provided with product information and documentation for all products that will be used by the Academies including all safety tips and directions. • It would be desirable for The Academies to be provided with an on-line bulletin board system containing information on offered items. WARRANTY The Academy requires all services to be warranted.
