What products and services does City of Toledo procure?

The City of Toledo procures commodities and supplies, materials, equipment, and professional and construction services to support municipal operations. Chapter 187 and the Finance 'Purchases & Supplies' page describe these broad procurement categories and associated purchasing procedures.

Does City of Toledo use cooperative purchasing or piggyback contracts?

The City of Toledo uses cooperative purchasing authority; City Council has authorized the Mayor to enter into cooperative purchasing contracts by ordinance. The City's vendor guidance and council records reference cooperative purchasing as an available procurement method.

What procurement requirements does City of Toledo publish for vendors?

City of Toledo solicitations and City Code require bonding, insurance, and Bureau of Workers' Compensation documentation where applicable. Individual PlanetBids solicitations specify exact bond amounts, insurance limits, certificate language, and required submission forms for vendors.

How does City of Toledo approve procurement contracts and awards?

The City of Toledo Division of Purchases & Supplies administers contracting, while Mayor execution and City Council ordinances or approvals effect contract authority consistent with the City's Manual of Purchasing and purchasing code provisions.

Where can vendors find procurement policies and standard terms for City of Toledo?

City of Toledo procurement policies and standard terms are published in the City Code (Manual of Purchasing / Chapter 187) and on the Finance 'Purchases & Supplies' web page, which provide rules, mandatory forms, and bidding procedures for vendors.

What supplier diversity or local vendor preference programs does City of Toledo use?

The City of Toledo operates an MBE/WBE certification and supplier diversity program; certification criteria, application instructions, and program details are published on the City's MBE/WBE and 'How to Do Business' web pages for vendors seeking minority- or women-owned business status.

City of Toledo

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Buyer type:: City
Location:: Toledo, OH
Country:: US

City of Toledo RFPs

Active opportunities open for bidding

Demolition Property Title Work
Posted
Sep 18, 2026
Closes
Oct 13, 2026
The City of Toledo is seeking informational commitments from local title companies to perform title searches on Toledo properties. The searches must identify individuals or entities with interests in the properties, such as lien holders, and provide accurate mailing information for notifying them about nuisance-condition work. Proposals must be submitted electronically and include the required city, project, licensing, rating, respondent, and bid-guaranty documents.
Harvest Lane and Quast Lane Reconstruction
Posted
Sep 18, 2026
Closes
Oct 6, 2026
The City of Toledo seeks bids for reconstruction of Harvest Lane and Quast Lane, including replacement of pavement, curbs, drive approaches, storm sewer, and water mains. The work is planned in phases, with new waterline work in 2026 and storm drainage, sidewalks, curbs, driveway approaches, pavement, and trees in 2027. The project is supported by the city’s 1/4% roads levy and requires electronic bids, a 5% bid bond, and prevailing-wage compliance.
Danny Thomas Park Ballfield Sink Hole Investigation and Turf Repair RFP
Posted
Sep 11, 2026
Closes
Sep 29, 2026
The City of Toledo is soliciting electronic bids under Invitation #10008961 for investigation of a sink hole at the Danny Thomas Park ballfield and turf repair. The official listing shows the opportunity in the Bidding stage and identifies the response format as electronic. Bids are due September 29, 2026, at 1:30 p.m. EDT.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
205133
Employee FTE
Full-time equivalent employees.
2,769
Population
Population size to gauge opportunity scale.
263,423
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
31 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Toledo

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
31 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If coops don’t fit and the need is proprietary, a professional service, or an emergency, pursue sole source under TMC
- 24/
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Sole Source
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- When it fits: Proprietary technology, critical professional services, or emergency maintenance/repairs.
- Legal basis: TMC 187.24 (professional services) and TMC 187.20 (emergencies).
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Cooperatives
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- City of Toledo actively uses cooperative purchasing (e.g., prior use of Sourcewell) to accelerate buys and avoid rebids. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
- Recommended (accessible through Starbridge):
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City of Toledo Contracts

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Oliphant Haltom Golf, LLC at City of Toledo
Effective: Jan 1, 2024Expires: Expiration date locked.Unlock
This is a Management Agreement between the City of Toledo (Owner) and Oliphant Haltom Golf, LLC (Manager) for the management of the City of Toledo's golf courses. The agreement commenced on January 1, 2024, for an initial term until December 31, 2027, with an automatic four-year renewal extending to December 31, 2031. The Manager will provide comprehensive management services for the Golf Operations, including staffing, pricing, maintenance, marketing, and financial oversight. The Owner will pay a monthly management fee of $18,750 for the initial term, increasing to $19,690 for the renewal term, plus a Shared Success Incentive based on net revenue growth. Financial responsibilities, including budget approval, funding, and expense payment from an operating account, are detailed, with the Owner responsible for capital expenditures and employee costs.
The Davey Tree Expert Company at City of Toledo
Effective: Mar 15, 2019Expires: Expiration date locked.Unlock
This Golf Course Management Agreement appoints The Davey Tree Expert Company ('Davey Golf') to manage the Ottawa Park, Detweiler, and Collins Park golf courses for the City of Toledo. Effective March 15, 2019, through December 31, 2022, Davey Golf will provide services including personnel management, accounting oversight, marketing, and procurement. Compensation for Davey Golf is based on actual labor-related expenses plus 12% overhead, and 6% of gross revenues from golf course operations (excluding food and beverage). The City is responsible for equipment ownership, capital expenditures, and funding operating accounts.
Oliphant Haltom Golf, LLC at City of Toledo
Effective: Nov 14, 2024Expires: Expiration date locked.Unlock
This construction contract between the City of Toledo and Oliphant Haltom Golf, LLC is for the Ottawa Park Golf Course Bunker Restoration project. It details the scope, timelines for substantial (305 days from Notice to Proceed) and final completion (60 days after substantial completion), payment and retainage terms, and provisions for changes, suspension, and termination. The contract also includes standard clauses for remedies, indemnification, and compliance.
Oliphant Golf Management at City of Toledo
Effective: Sep 20, 2024Expires: Expiration date locked.Unlock
This Project Labor Agreement is established between Oliphant Golf Management, acting as Developer/General Contractor, and the Northwestern Ohio Building and Construction Trades Council and its affiliated unions. The agreement pertains to the Ottawa Park Golf Course Bunker Restoration project for the City of Toledo. Its primary goal is to facilitate the efficient, safe, and timely completion of the construction project by setting forth terms for labor relations, including union recognition, employee referral systems, inclusion targets (e.g., 15% minority workforce goal), established wage and fringe benefit rates, and comprehensive procedures for settling grievances and jurisdictional disputes to prevent strikes or work stoppages.
The Davey Tree Expert Company at City of Toledo
Effective: Jun 15, 2023Expires: Expiration date locked.Unlock
This document details a supplemental agreement for emergency tree clearing and removal services at Detwiler Golf Course and Cullen Park, provided by The Davey Tree Expert Company to the City of Toledo Parks and Youth Services department. The original contract was for $80,000, established after a tornado in June 2023. A supplemental amount of $50,000 was authorized by Ordinance 15-24, bringing the estimated total contract amount to $130,000. The services are for completing the necessary cleanup work. The document includes various administrative forms, an ordinance, general contract terms and conditions, and insurance certificates.

Early Buyer Signals

Board meetings and strategic plans from City of Toledo

Toledo Civil Service Commission Regular Meeting
Date: Sep 16, 2026Type: Meeting mention
The Commission addressed various personnel and recruitment matters, including the announcement of multiple job openings, updates to eligible lists for positions such as Water Reclamation Operator and Engineering Associate, and the disqualification of specific candidates from recruitment processes due to prior employment circumstances. An appeal regarding the rejection of an application for the position of Plant Manager for Water Reclamation was granted. Additionally, the Commission approved extensions for eligible lists for the Customer Service Contact Center Representative and Street Maintenance Technician positions and noted upcoming hearing schedules.
Toledo Civil Service Commission Regular Meeting
Date: Sep 9, 2026Type: Meeting mention
The commission reviewed announcements regarding upcoming job postings, updated eligible lists for various city positions, and approved revisions to classification reports for administrative and public services management. Other actions included addressing disqualification appeals for employment candidates, denying appeals for application rejections due to unmet experience or education requirements, and approving several extensions for existing eligible lists for police and traffic management roles.
Toledo Civil Service Commission Regular Meeting Minutes

Key Contacts

Public-sector contacts connected to City of Toledo.

Thomas BuckleyAccounts Commissioner

*******@************

+1 (***) ***-****

Melanie CampbellActing Director of Finance

*******@************

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Frequently asked questions

Who manages procurement and purchasing for City of Toledo?

The City of Toledo Department of Finance — Division of Purchases & Supplies administers procurement and purchasing. The City Code Manual of Purchasing and the Finance 'Purchases & Supplies' page define delegated purchasing responsibilities, procedures, and vendor-facing forms used by the Division.

Where does City of Toledo post bids and RFPs?

The City of Toledo publishes solicitations and manages bid activity on the PlanetBids portal. The Finance 'Purchases & Supplies' and 'How to Do Business' pages direct vendors to PlanetBids for posted RFPs, bid documents, and electronic proposal submission.

How do vendors complete vendor registration with City of Toledo?

Vendors register with the City of Toledo using the PlanetBids vendor portal referenced on the City's 'How to Do Business' and Finance pages; maintain your PlanetBids profile to receive solicitation alerts and submit proposals electronically.

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City of Toledo

City of Toledo RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Toledo

City of Toledo Contracts

Oliphant Haltom Golf, LLC at City of Toledo

The Davey Tree Expert Company at City of Toledo

Oliphant Haltom Golf, LLC at City of Toledo

Oliphant Golf Management at City of Toledo

The Davey Tree Expert Company at City of Toledo

Early Buyer Signals

Toledo Civil Service Commission Regular Meeting

Toledo Civil Service Commission Regular Meeting

Toledo Civil Service Commission Regular Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Toledo RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Toledo

City of Toledo Contracts

Oliphant Haltom Golf, LLC at City of Toledo

The Davey Tree Expert Company at City of Toledo

Oliphant Haltom Golf, LLC at City of Toledo

Oliphant Golf Management at City of Toledo

The Davey Tree Expert Company at City of Toledo

Early Buyer Signals

Toledo Civil Service Commission Regular Meeting

Toledo Civil Service Commission Regular Meeting

Toledo Civil Service Commission Regular Meeting Minutes

Key Contacts

Frequently asked questions

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