What products and services does City of Toledo procure?

The City of Toledo procures commodities and supplies, materials, equipment, and professional and construction services to support municipal operations. Chapter 187 and the Finance 'Purchases & Supplies' page describe these broad procurement categories and associated purchasing procedures.

Does City of Toledo use cooperative purchasing or piggyback contracts?

The City of Toledo uses cooperative purchasing authority; City Council has authorized the Mayor to enter into cooperative purchasing contracts by ordinance. The City's vendor guidance and council records reference cooperative purchasing as an available procurement method.

What procurement requirements does City of Toledo publish for vendors?

City of Toledo solicitations and City Code require bonding, insurance, and Bureau of Workers' Compensation documentation where applicable. Individual PlanetBids solicitations specify exact bond amounts, insurance limits, certificate language, and required submission forms for vendors.

How does City of Toledo approve procurement contracts and awards?

The City of Toledo Division of Purchases & Supplies administers contracting, while Mayor execution and City Council ordinances or approvals effect contract authority consistent with the City's Manual of Purchasing and purchasing code provisions.

Where can vendors find procurement policies and standard terms for City of Toledo?

City of Toledo procurement policies and standard terms are published in the City Code (Manual of Purchasing / Chapter 187) and on the Finance 'Purchases & Supplies' web page, which provide rules, mandatory forms, and bidding procedures for vendors.

What supplier diversity or local vendor preference programs does City of Toledo use?

The City of Toledo operates an MBE/WBE certification and supplier diversity program; certification criteria, application instructions, and program details are published on the City's MBE/WBE and 'How to Do Business' web pages for vendors seeking minority- or women-owned business status.

City of Toledo

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Buyer type:: City
Location:: Toledo, OH
Country:: US

City of Toledo RFPs

Active opportunities open for bidding

Fire - Ambulance Remount #2
Posted
Oct 16, 2026
Closes
Nov 3, 2026
The City of Toledo Fire and Rescue Department is soliciting bids to remount two ambulances in accordance with the detailed specifications and drawings. The successful bidder must take possession of both vehicles within seven days after the purchase order is issued, and the project duration is one year. Bids must be submitted electronically through the City's PlanetBids portal, with a 5% bid guaranty and required project paperwork, a signed contract, and an itemized proposal.
Collins Park Bath House and Pool Demolition
Posted
Oct 16, 2026
Closes
Nov 3, 2026
The City of Toledo seeks a qualified contractor to demolish the existing Collins Park bath-house and pool facility, including pool infrastructure, concrete decks, and pavement. The work also covers crushing and reusing suitable material onsite, hauling unsuitable debris away, clearing and grubbing, site restoration, tree protection, and stormwater pollution prevention. Bids are submitted electronically through the City’s PlanetBids portal, with required bid-guaranty and compliance documentation, including prevailing-wage and living-wage requirements.
OUPS Utility Response & Markings
Posted
Oct 16, 2026
Closes
Nov 3, 2026
The City of Toledo is seeking bids for OUPS utility response and marking services under Invitation #10007923. The official listing shows the opportunity in the Bidding stage, with electronic responses due November 3, 2026, at 1:30 p.m. The listing provides no scope narrative or primary solicitation file.

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Buyer Attributes

Key metrics and characteristics

Census ID
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205133
Employee FTE
Full-time equivalent employees.
2,769
Population
Population size to gauge opportunity scale.
263,423
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
31 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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How to Sell to City of Toledo

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
31 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If coops don’t fit and the need is proprietary, a professional service, or an emergency, pursue sole source under TMC
- 24/
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- When it fits: Proprietary technology, critical professional services, or emergency maintenance/repairs.
- Legal basis: TMC 187.24 (professional services) and TMC 187.20 (emergencies).
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Cooperatives
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- City of Toledo actively uses cooperative purchasing (e.g., prior use of Sourcewell) to accelerate buys and avoid rebids. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
- Recommended (accessible through Starbridge):
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City of Toledo Contracts

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Oliphant Haltom Golf, LLC at City of Toledo
Effective: Jan 1, 2024Expires: Expiration date locked.
This is a Management Agreement between the City of Toledo (Owner) and Oliphant Haltom Golf, LLC (Manager) for the management of the City of Toledo's golf courses. The agreement commenced on January 1, 2024, for an initial term until December 31, 2027, with an automatic four-year renewal extending to December 31, 2031. The Manager will provide comprehensive management services for the Golf Operations, including staffing, pricing, maintenance, marketing, and financial oversight. The Owner will pay a monthly management fee of $18,750 for the initial term, increasing to $19,690 for the renewal term, plus a Shared Success Incentive based on net revenue growth. Financial responsibilities, including budget approval, funding, and expense payment from an operating account, are detailed, with the Owner responsible for capital expenditures and employee costs.
The Davey Tree Expert Company at City of Toledo
Effective: Mar 15, 2019Expires: Expiration date locked.
This Golf Course Management Agreement appoints The Davey Tree Expert Company ('Davey Golf') to manage the Ottawa Park, Detweiler, and Collins Park golf courses for the City of Toledo. Effective March 15, 2019, through December 31, 2022, Davey Golf will provide services including personnel management, accounting oversight, marketing, and procurement. Compensation for Davey Golf is based on actual labor-related expenses plus 12% overhead, and 6% of gross revenues from golf course operations (excluding food and beverage). The City is responsible for equipment ownership, capital expenditures, and funding operating accounts.
Oliphant Haltom Golf, LLC at City of Toledo
Effective: Nov 14, 2024Expires: Expiration date locked.
This construction contract between the City of Toledo and Oliphant Haltom Golf, LLC is for the Ottawa Park Golf Course Bunker Restoration project. It details the scope, timelines for substantial (305 days from Notice to Proceed) and final completion (60 days after substantial completion), payment and retainage terms, and provisions for changes, suspension, and termination. The contract also includes standard clauses for remedies, indemnification, and compliance.
Oliphant Golf Management at City of Toledo
Effective: Sep 20, 2024Expires: Expiration date locked.
This Project Labor Agreement is established between Oliphant Golf Management, acting as Developer/General Contractor, and the Northwestern Ohio Building and Construction Trades Council and its affiliated unions. The agreement pertains to the Ottawa Park Golf Course Bunker Restoration project for the City of Toledo. Its primary goal is to facilitate the efficient, safe, and timely completion of the construction project by setting forth terms for labor relations, including union recognition, employee referral systems, inclusion targets (e.g., 15% minority workforce goal), established wage and fringe benefit rates, and comprehensive procedures for settling grievances and jurisdictional disputes to prevent strikes or work stoppages.
The Davey Tree Expert Company at City of Toledo
Effective: Jun 15, 2023Expires: Expiration date locked.
This document details a supplemental agreement for emergency tree clearing and removal services at Detwiler Golf Course and Cullen Park, provided by The Davey Tree Expert Company to the City of Toledo Parks and Youth Services department. The original contract was for $80,000, established after a tornado in June 2023. A supplemental amount of $50,000 was authorized by Ordinance 15-24, bringing the estimated total contract amount to $130,000. The services are for completing the necessary cleanup work. The document includes various administrative forms, an ordinance, general contract terms and conditions, and insurance certificates.

Early Buyer Signals

Board meetings and strategic plans from City of Toledo

Toledo Civil Service Commission Regular Meeting
Date: Oct 7, 2026Type: Meeting mention
The commission reviewed and approved various job announcements, eligible lists for multiple city positions, and a classification report for the Planning Technician role. Significant discussions took place regarding individual personnel appeals, including a successful appeal of a rescinded conditional offer, the denial of several application rejection appeals based on experience or age requirements, and requests to appear before the commission. Additionally, the commission approved the re-activation of the eligible list for Code Compliance Inspector I and addressed several disqualification recommendations for former employees regarding their potential placement on eligible lists for specific municipal roles.
City of Toledo City Council Meeting Minutes
Date: Oct 6, 2026Type: Meeting mention
The City Council meeting addressed a variety of administrative, financial, and zoning matters. Key actions included the recognition of Christopher Rodriguez and Domestic Violence Awareness Month, the enactment of a new municipal code chapter regarding retaliation, and the appropriation of funds for city-wide fuel purchases and smart tree inventory services. Several ordinances were passed concerning municipal code amendments, public right-of-way dedications for mobility hubs and path improvements, and the authorization of school resource officer agreements with local school districts. Financial approvals included the reallocation of American Rescue Plan Act funds, expenditure authorizations for water treatment plant equipment, and loan agreements for sanitary sewer improvements. Additionally, the council addressed multiple zoning map changes, special use permits for various facilities, and a local landmark designation.

Key Contacts

Public-sector contacts connected to City of Toledo.

Thomas BuckleyAccounts Commissioner

*******@************

+1 (***) ***-****

Melanie CampbellActing Director of Finance

*******@************

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Frequently asked questions

Who manages procurement and purchasing for City of Toledo?

The City of Toledo Department of Finance — Division of Purchases & Supplies administers procurement and purchasing. The City Code Manual of Purchasing and the Finance 'Purchases & Supplies' page define delegated purchasing responsibilities, procedures, and vendor-facing forms used by the Division.

Where does City of Toledo post bids and RFPs?

The City of Toledo publishes solicitations and manages bid activity on the PlanetBids portal. The Finance 'Purchases & Supplies' and 'How to Do Business' pages direct vendors to PlanetBids for posted RFPs, bid documents, and electronic proposal submission.

How do vendors complete vendor registration with City of Toledo?

Vendors register with the City of Toledo using the PlanetBids vendor portal referenced on the City's 'How to Do Business' and Finance pages; maintain your PlanetBids profile to receive solicitation alerts and submit proposals electronically.

City of Toledo

City of Toledo RFPs

Buyer Attributes

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How to Sell to City of Toledo

City of Toledo Contracts

Oliphant Haltom Golf, LLC at City of Toledo

The Davey Tree Expert Company at City of Toledo

Oliphant Haltom Golf, LLC at City of Toledo

Oliphant Golf Management at City of Toledo

The Davey Tree Expert Company at City of Toledo

Early Buyer Signals

Toledo Civil Service Commission Regular Meeting

City of Toledo City Council Meeting Minutes

Key Contacts

Frequently asked questions

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City of Toledo RFPs

Buyer Attributes

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How to Sell to City of Toledo

City of Toledo Contracts

Oliphant Haltom Golf, LLC at City of Toledo

The Davey Tree Expert Company at City of Toledo

Oliphant Haltom Golf, LLC at City of Toledo

Oliphant Golf Management at City of Toledo

The Davey Tree Expert Company at City of Toledo

Early Buyer Signals

Toledo Civil Service Commission Regular Meeting

City of Toledo City Council Meeting Minutes

Key Contacts

Frequently asked questions

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City of Toledo City Council Meeting Minutes

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