Sunbelt Fresh Water Supply District

The regular Bookkeeping and Management Session of the Board of Directors involved several key reports and actions. The Bookkeeper's Report included a review of current bills, financial statements, and the Quarterly Investment Report for the second quarter of the fiscal year ending June 30, 2026, all of which were approved. The Office Report covered the Monthly Revenue and Water Accountability Report, the December 2025 Door Tag Report and Returned Check Report, and the Meter Reread Report, along with discussions on administrative matters such as postage and vehicle maintenance. An Executive Session was held to discuss personnel matters. Upon reconvening in open session, the Board authorized Directors Wade and Salazar to meet with the Operator (MOC) and legal counsel regarding a contract amendment to the MOC contract.

The regular Bookkeeping and Management Session covered several operational and administrative topics. Key discussions included the Solid Waste Collection Report from Republic Services, an update on the District's website and social media services, and the Operator's Report detailing general operations, maintenance, and repairs, including vandalism at the Wastewater Treatment Plant. Regarding the vandalism, a proposal to install LED catwalk lights was reviewed but not immediately approved. The Attorney provided updates regarding upcoming mandatory annual filings with the Texas Comptroller and reminded the Board of an imminent Association of Water Board Directors conference. The Board authorized the Attorney to submit the required financial and tax information by the April 1 deadline. The agenda also addressed the upcoming May 2 Directors Election. An Executive Session was held to discuss personnel matters, following which the Board reached a consensus to schedule a special meeting for January 22, 2026.

The meeting agenda covered an Operator's Report detailing operations, maintenance, and various service area updates, including fabrication progress for a liner at Northline Terrace Water Well No. 1 and a successful TCEQ inspection at Woodland Oaks Water Plant No. 1. The Engineer's Report addressed several ongoing projects, such as the Surface Water Transmission Line Project and updates on capital outlay programs. Specific actions included considering approval of Pay Application No. 5 and Final and Change Order No. 3 for Ram Rod in the Oak Glen Service Area, and Pay Application No. 10 for R.P. Constructors, Inc. for the Oakwilde Wastewater Treatment Plant and Lift Station Project. Discussions were held regarding the upcoming Directors Election scheduled for May 2, 2026, including logistics for voting equipment leasing and compensation for election officials, as the County will not be providing election services. The Board tabled the approval of the previous month's minutes and the Water Conservation Plan/Drought Contingency Plan for a future meeting.

The Board of Directors meeting is scheduled as a regular Bookkeeping and Management Session. Key matters for consideration include Public Comment, the Bookkeeper's Report (covering financial statements, payment of current bills, and the Quarterly Investment Report for the second quarter of the fiscal year ending June 30, 2026), the Operator's Report (if necessary), and the Office Report (including revenue, water accountability, door tag, returned checks, and reread reports, as well as collections on delinquent accounts and various maintenance matters). Additionally, reports from the Personnel Committee regarding the Employee Manual and the Attorney's Report concerning the Ethics Policy will be addressed. The notice also specifies provisions for closed or executive sessions as permitted by the Texas Open Meetings Act.

The meeting addressed various operational and engineering aspects of the District. Discussions included the Operator's Report on water and wastewater operations, water accountability, and updates on service areas. The Engineer's Report covered multiple projects, including water transmission lines, water plant improvements, service requests, and coordination with Harris County on drainage improvements. The Board also discussed water line rehabilitation costs, a wastewater collection system application, and proposals for facility evaluations and a Geographic Information System. Annexation of land for residential subdivisions and related legal matters were also addressed.