Pioneer Library System

The meeting included the introduction of numerous guests and a branch update recognizing financial contributors, supporters, and sharing a customer impact story. The consent docket involved the approval of multiple items, excluding the approval of the June 17, 2019, minutes, and the consideration of the annual addendum renewal for Paycom services. Key items for board consideration included the approval of the May 2019 Financial Statement and encumbrances for periods ending May 31 to June 26, 2019, and June 30, 2019. The Governance Committee presented its report, leading to the election of Board Officers for FY 2019-2020, naming Marilyn Bradford as Chair, Brenda Hill as Vice-Chair, and Todd Gibson as Treasurer. Approvals were also granted for annual contract renewals with Phase 2 and Paisley Café. The board convened in Executive Session to discuss the Executive Director's terms of employment. Updates included a presentation on the IMPACT PLS program, a Foundation Employee Campaign Update, and reports covering the Summer Learning Challenge, the May story of the month, and information on the Smithsonian Water Ways Exhibit. The Executive Director also recognized five outgoing Board members.

The meeting was called to order, followed by an introduction of numerous guests. The branch update included recognition of two community contributors, Jody Stafford and Kelli Brown, and the presentation of longevity awards to Holly Saunders and Katie Armistead. The Consent Docket involved discussions and approval for a Revised Pro Tech Mechanical HVAC Repair Estimate, which included a mandatory Performance Bond, and a Pro Tech Mechanical HVAC Replacement Proposal for Norman Public Library West and administrative building units. The Board approved the 2022 PLS Board Meeting Schedule and an Information Station Agreement for Wanette Schools. Other business involved the approval of encumbrances for the period of September 29, 2021, through October 27, 2021. Furthermore, the Board approved the purchase of twelve Zoll AED3 Units and CCTV systems for the Blanchard, McLoud, Newcastle, and Tecumseh Public Libraries, utilizing ARPO funds. Reports covered the Defined Benefits Contribution status, a success story from LearningExpress Library - Test Prep usage, and updates from the Executive Director regarding staff retreats and installation challenges.

The meeting addressed several key operational and financial matters. The Consent Docket included the approval of numerous items, along with the consideration of the April 2020 Financial Statement. Major approvals within the consent agenda covered annual maintenance for EnvisionWare Solutions at a cost of $227,254.86, renewal of Police Professional Liability Policy for $10,907.40, Property, General Liability, and Commercial Auto Insurance totaling $78,369, and renewals for the Fold3, Heritage Quest, and Simply Analytics Genealogy Databases. Additionally, the Board considered and approved the PLS Mission Statement. Under other items, the Board approved encumbrances for the period of April 30, 2020 - May 27, 2020, approved the Preliminary Budget for FY 2020-2021, and approved Cyber Security Insurance at a cost of $5,417. Reports included updates on the phased reopening strategy following the closure period, the management of fraudulent unemployment claims, and the launch of the virtual Summer Learning Challenge, which includes community goals for donated books.

The meeting commenced with roll call and introduction of guests, including a welcome to the new board member representing the City of Purcell. A Board Recognition was presented to Richard "Spence" Spencer for his outstanding service to the Noble Public Library branch. The Consent Docket included approvals for various annual agreements with the City of Oklahoma City and the City of Noble for library services and maintenance for 2016-2017, as well as approval for filing the E-Rate Form 471 Application for 2016-17 funding. Discussions on financial matters included the consideration and approval of March 31 and April 30, 2016, financial statements, and encumbrances for two reporting periods ending in April and May 2016. The Board accepted the Personnel Committee Report and approved outstanding performance evaluation bonuses for staff based on rating levels. A Preliminary Budget for FY2016-2017 was approved, as the final budget depends on August county totals. The Planning Committee report was accepted, including the adoption of a revised Brand Promise ("Pioneering Tomorrow's Library") and Mission Statement ("Inspiring Innovation, Engagement, and Learning in our Communities."). Finally, the Pioneer Library System Strategic Plan for 2016-2019 was approved. Updates were provided on the Pioneer Literacy Program, the reorganization incorporating the Public Information Office and Virtual Library, and the presentation by the 2015-16 IMPACT PLS Team evaluating the leadership program. Director reports covered attendance at the COSUGI Conference, the "Norman Forward" library design phase, the AMIGOS Conference, a retirement reception, the annual Hitachi Reception, and Foundation receptions, along with an update on the endorsed resolution supporting the Oklahoma Department of Libraries (ODL).

The meeting commenced with the Chair calling the meeting to order and roll call. Guests were introduced, and there was a Board Recognition segment where Newcastle Branch staff and members of the Therapy Dog Program were recognized for their service, including an update on the program's reach. Key agenda items included the approval of consent items, including the minutes from the January 27, 2015 meeting and an amendment to the lease agreement with Shawnee Masonic Property, LLC for TANF funds. Financial discussions involved consideration of the January 31, 2015 Financial Statement, which included an overview of the budget and introduction of a new Expense Budget Summary graph. Encumbrances for January 29 to February 25, 2015, were reviewed and approved. The Board approved the purchase of up to four MediaSurfer iPad vending machines for use in several library branches to support digital resources. The Finance Committee Report recommended deposits totaling $60,000 into Communities Foundation of Oklahoma accounts for Noble and Shawnee Public Libraries to secure matching funds, and the creation of a new Noble Public Library account with a $20,000 deposit to receive a $5,000 match. Additionally, the Board approved a resolution to substitute Reliance Trust as the trustee for the Pioneer Defined Contribution Plan, replacing Bank of Oklahoma. The purchase of a 2015 Dodge Grand Caravan for Norman Public Library staff use was also authorized. Reports included an update on the development of Makerspace programming across the system and highlights from Black History Month celebrations at Norman branches.