What products and services does the City of Philadelphia procure?

The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.

Does the City of Philadelphia use cooperative purchasing or piggyback contracts?

The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.

What procurement requirements does the City of Philadelphia publish for vendors?

The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.

How does the City of Philadelphia approve procurement contracts and awards?

Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.

Where can vendors find procurement policies and standard terms for the City of Philadelphia?

Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.

What supplier diversity or local vendor preference programs does the City of Philadelphia use?

The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.

City of Philadelphia

Track open bid opportunities, contracts, public meetings, and key contacts for City of Philadelphia.

Buyer type:: City
Location:: Philadelphia, PA
Country:: US

City of Philadelphia RFPs

Active opportunities open for bidding

Polo Shirts-Mayor's Office
Open
Aug 26, 2026
Closes
Sep 9, 2026
The City of Philadelphia is soliciting bids through a micro-purchase procurement for polo shirts and related apparel for the Mayor's Office, and the opportunity is not a grant program. The requested items include 46 Under Armour Tech Polo men's shirts and 46 Under Armour Tech Textured 1/2 Zip Long Sleeved Shirts, all navy blue with full-color embroidery of the Office of Mayor logo. The solicitation is open and accepts electronic quotes through September 9, 2026, at 11:59:59 PM.
DIRECT REPLACEMENT PARTS FOR CROUSE-HINDS AERONAUTICAL FIXTURES AND RELATED EQUIPMENT RFP
Open
Aug 28, 2026
Closes
Sep 28, 2026
The City of Philadelphia Department of Aviation is soliciting quotes for direct replacement parts for Crouse-Hinds aeronautical fixtures and related equipment under Invitation and Bid B2727889. The solicitation identifies estimated expenditures of $300,000 and requires sellers to submit pricing with a markup not exceeding 10%. Quotes must be submitted through PHL Contracts by 10:30 AM on September 28, 2026, and the opportunity is open as of August 29, 2026.
Sea Box Container 20ft x 8ft x 8ft - 6in Dry Freight ISO with Double Doors One End RFP
Open
Aug 28, 2026
Closes
Sep 12, 2026
The City of Philadelphia Streets Department is soliciting one 20-foot Sea Box container meeting specified dry-freight ISO requirements and fitted with double doors at one end. This is an open-market micro-purchase awarded to the lowest responsive and responsible seller. The selected seller must include shipping and all overhead costs in the price, provide product pictures and specifications, and deliver within 30 days of the department’s request.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
133602
Employee FTE
Full-time equivalent employees.
28,253
Population
Population size to gauge opportunity scale.
1,574,281
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Philadelphia

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $34,000, use sole source.
- Coops: Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Philadelphia Contracts

Track vendor wins and renewal opportunities

Motorola Solutions, Inc. at City of Philadelphia
Effective: Jul 1, 2018Expires: Expiration date locked.Unlock
This document outlines two distinct agreements between Motorola Solutions, Inc. and the City of Philadelphia (Police Department and Office of Innovation and Technology). The first, Contract 1920237 (PremierOne Communication System and Services), was originally effective July 1, 2018, and has been extended through June 30, 2025, with a cumulative total compensation of $7,109,395.00. The second, Contract 2220472 (ActiveEye Cybersecurity), was originally effective December 3, 2021, and has been extended through December 2, 2025, with a cumulative total compensation of $2,225,484.99. The overall period of performance across both agreements spans from July 1, 2018, to December 2, 2025.
Hunter Keystone Peterbilt, LP at City of Philadelphia
Effective: Jan 17, 2023Expires: Expiration date locked.Unlock
This document is a Contract Award letter dated January 17, 2023, from the City of Philadelphia Procurement Department to HUNTER KEYSTONE PETERBILT LP. It formally awards Contract Number 222076, totaling $1,820,160.00, based on Bid Number B2213299. The contract period includes an initial term (duration not specified) followed by up to three additional one-year renewal periods. The letter outlines several requirements that must be met for the award to become a binding contract, including posting a performance guarantee, providing insurance certificates, and submitting various disclosures.
SolarWinds at Philadelphia, City of
Effective: Dec 20, 2024Expires: Expiration date locked.Unlock
This document contains a renewal quote from SolarWinds (Quote#: QN1761083) to the City of Philadelphia for annual maintenance of various software products, including Network Performance Monitor, IP Address Manager, Storage Resource Monitor, Virtualization Manager, Server & Application Monitor, NetFlow Traffic Analyzer, and Security Event Manager. The maintenance period for all items is from December 20, 2024, to December 20, 2025. The quote details product SKUs and quantities but does not provide specific pricing or total amounts. It also includes a seller checklist for the City of Philadelphia's software program.

Early Buyer Signals

Board meetings and strategic plans from City of Philadelphia

Committee on Education Public Hearing
Date: Aug 6, 2026Type: Meeting mention
The public hearing focused on two primary resolutions. The first examined the issue of 'preschool pushout,' specifically the practice of suspension, expulsion, and informal methods of exclusion applied to young learners, with testimony highlighting the lack of support and resources for children with disabilities and childcare providers. The second resolution discussed the accessibility and equity of algebra education in schools and its impact on admission to special admission high schools. The committee discussed the necessity for better training, accountability, and centralized resources for both families and childcare providers to support children effectively.
Philadelphia City Council Committee On Education Committee Hearing
Date: Aug 6, 2026Type: Meeting mention
The hearing focused on the challenges faced by families of children with disabilities in childcare and educational settings, highlighting issues with resource availability and IEP implementation. Childcare providers testified regarding their struggles to manage diverse needs without adequate city support or centralized resources. The hearing also reviewed the PHL PreK program, emphasizing the city's contractual prohibition against the suspension or expulsion of enrolled children and the ongoing commitment to providing high-quality, inclusive early childhood education.

Key Contacts

Public-sector contacts connected to City of Philadelphia.

Christopher KennedyAccounting Director

*******@************

+1 (***) ***-****

Jason MakAccounting Office Staff

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Frequently asked questions

Who manages procurement and purchasing for the City of Philadelphia?

The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.

Where does the City of Philadelphia post bids and RFPs?

The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.

How do vendors complete vendor registration with the City of Philadelphia?

Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.

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City of Philadelphia

City of Philadelphia RFPs

Polo Shirts-Mayor's Office

DIRECT REPLACEMENT PARTS FOR CROUSE-HINDS AERONAUTICAL FIXTURES AND RELATED EQUIPMENT RFP

Sea Box Container 20ft x 8ft x 8ft - 6in Dry Freight ISO with Double Doors One End RFP

Buyer Attributes

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How to Sell to City of Philadelphia

City of Philadelphia Contracts

Motorola Solutions, Inc. at City of Philadelphia

Hunter Keystone Peterbilt, LP at City of Philadelphia

SolarWinds at Philadelphia, City of

Early Buyer Signals

Committee on Education Public Hearing

Philadelphia City Council Committee On Education Committee Hearing

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Philadelphia RFPs

Polo Shirts-Mayor's Office

DIRECT REPLACEMENT PARTS FOR CROUSE-HINDS AERONAUTICAL FIXTURES AND RELATED EQUIPMENT RFP

Sea Box Container 20ft x 8ft x 8ft - 6in Dry Freight ISO with Double Doors One End RFP

Buyer Attributes

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How to Sell to City of Philadelphia

City of Philadelphia Contracts

Motorola Solutions, Inc. at City of Philadelphia

Hunter Keystone Peterbilt, LP at City of Philadelphia

SolarWinds at Philadelphia, City of

Early Buyer Signals

Committee on Education Public Hearing

Philadelphia City Council Committee On Education Committee Hearing

Key Contacts

Frequently asked questions

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Philadelphia City Council Budget Hearing

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City of Philadelphia

City of Philadelphia RFPs

Buyer Attributes

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How to Sell to City of Philadelphia

City of Philadelphia Contracts

Motorola Solutions, Inc. at City of Philadelphia

Hunter Keystone Peterbilt, LP at City of Philadelphia

SolarWinds at Philadelphia, City of

Early Buyer Signals

Committee on Education Public Hearing

Philadelphia City Council Committee On Education Committee Hearing

Key Contacts

Frequently asked questions

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City of Philadelphia RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Philadelphia

City of Philadelphia Contracts

Motorola Solutions, Inc. at City of Philadelphia

Hunter Keystone Peterbilt, LP at City of Philadelphia

SolarWinds at Philadelphia, City of

Early Buyer Signals

Committee on Education Public Hearing

Philadelphia City Council Committee On Education Committee Hearing

Key Contacts

Frequently asked questions

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Philadelphia City Council Budget Hearing

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