What products and services does the City of Philadelphia procure?

The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.

Does the City of Philadelphia use cooperative purchasing or piggyback contracts?

The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.

What procurement requirements does the City of Philadelphia publish for vendors?

The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.

How does the City of Philadelphia approve procurement contracts and awards?

Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.

Where can vendors find procurement policies and standard terms for the City of Philadelphia?

Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.

What supplier diversity or local vendor preference programs does the City of Philadelphia use?

The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.

City of Philadelphia

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Buyer type:: City
Location:: Philadelphia, PA
Country:: US

City of Philadelphia RFPs

Active opportunities open for bidding

Bid Solicitation: B2728402
Posted
Nov 4, 2026
Closes
Nov 11, 2026
Description: Large print Keyboards This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department. Item Information: Item # 3: ( 204 - 48 ) Large Print Keyboard- Yellow Keys- Black Print- Wired. Big, bold letters for easy typing & less eyestrain. Big, bold print on a standard size keyboard. One-touch "hotkeys" for common commands. Use for Win 11, Vista, 2003, XP, and 2000 (Not Mac compatible). Wired USB connection. Measures 17.5 in. x 6.5 in. x 0.75 in. SKU: 801038 | In Stock NIGP Code: 204-48 Keyboards Quantity: 500 EA File Attachments: FY-27 Seller_SP_Checklist B2728402.pdf; FY27 Micro Purchase Terms and Conditions B2728402.pdf; FY-27 LGBTQ_Applicant_Data_Form B2728402.pdf; FY-27 Consent and Authorization B2728402.pdf; Delivery Address- B2728402.pdf Ship-to Address: Tara Lynne Murphy Library of Accessible Media for Pennsylvanians 1500 Spring Garden St, Suite 230 Philadelphia, PA 19130 US Email: MurphyT@freelibrary.org Phone: (215) 683-3219 Bill-to Address: FLP Invoices Accounting Department 1901 Vine Street, Room 167 Philadelphia, PA 19103 US Email: FLPInvoices@freelibrary.org Phone: (215) 686-5421
Large print Keyboards
Posted
Nov 4, 2026
Closes
Nov 11, 2026
This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department. Large Print Keyboard- Yellow Keys- Black Print- Wired. Big, bold letters for easy typing & less eyestrain Big, bold print on a standard size keyboard One-touch "hotkeys" for common commands Use for Win 11, Vista, 2003, XP, and 2000 (Not Mac compatible) Wired USB connection Measures 17.5 in. x 6.5 in. x 0.75 in. SKU: 801038 | In Stock
Trees and Tree Planting RFP
Posted
Nov 2, 2026
Closes
Dec 2, 2026
It is the intent of the City of Philadelphia to purchase Tree and Tree Planting in accordance with Section 2 of this Invitation and Bid. All quotes must be submitted through PHLContracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to ensure that its quote is submitted in a timely manner. 25051 001 050 District # 1 Tree planting, planted in an existing tree pit or open area, trunk size: 2" to 2-1/2" caliper, in accordance with American Nursery Landscape Association, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, planting and one (1) year maintenance per 2.3.1.1. 25051 001 051 District # 1 Tree planting, planted in an existing tree pit or open area, trunk size: over 2-1/2" to 3" caliper, in accordance with American Nursery Landscape Association, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, planting and one (1) year maintenance per 2.3.1.2. 25051 001 052 District # 1 Tree planting, concrete cutting required, 9 sq. ft. to 20 sq. ft; trunk size 2" to 2-1/2" caliper, in accordance with American Association of Nurserymen, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, concrete cut, planting and one (1) year maintenance per 2.3.1.3. 25051 001 053 District # 1 Tree planting, concrete cutting required, 21 sq ft. to 36 sq. ft; trunk size 2" to 2-1/2" caliper, in accordance with American Association of Nurserymen, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, concrete cut, planting and one (1) year maintenance per 2.3.1.4. 25051 001 054 District # 1 Tree planting, concrete cutting required, 9 sq. ft to 20 sq ft; trunk size 2.5" to 3" caliper, in accordance with American Association of Nurserymen, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, concrete cut, planting and one (1) year maintenance per 2.3.1.5.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
133602
Employee FTE
Full-time equivalent employees.
28,253
Population
Population size to gauge opportunity scale.
1,574,281
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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These purchasing programs appear in City of Philadelphia's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: If sale is less than $34,000, use sole source.
- Coops: Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Philadelphia Contracts

Track vendor wins and renewal opportunities

Bryan Electric Co. Inc. at City of Philadelphia
Effective: Jul 21, 2026Expires: Expiration date locked.
This agreement, Contract No. K-26-0054, is between The Philadelphia Parking Authority and Bryan Electric Co Inc. for the purchase and installation of electric vehicle charging stations at 982 N. 6th Street. The contract's effective date is July 21, 2026, and it will run for three years. The total base bid amount for the project is $1,123,000.00, covering mobilization, electrical work, civil work, equipment, and network operations and maintenance. The project is supported by NEVI funding and requires compliance with relevant federal, state, and local standards.
Aspite, Inc. d/b/a Aspite Auto Auction at City of Philadelphia
Effective: Jul 21, 2026Expires: Expiration date locked.
This agreement establishes Aspite, Inc. d/b/a Aspite Auto Auction as the provider of online and in-person auctioneer services for The Philadelphia Parking Authority. The services involve conducting public auctions of impounded motor vehicles. The contract has an initial term of three years, commencing July 21, 2026, with the option for two one-year renewals, not to exceed five years in total. Aspite, Inc. will be compensated based on a percentage of the net sale price per vehicle: 5.0% for online auctions and 2.5% for in-person auctions, with a maximum fee of $500 per auctioned vehicle. The company is required to maintain PCI DSS and SOC 2 Type 2 compliance.
Keystone Digital Imaging Incorporated at City of Philadelphia
Effective: Jan 20, 2026Expires: Expiration date locked.
This contract, numbered K-25-0148, is an agreement between The Philadelphia Parking Authority and Keystone Digital Imaging Incorporated for repair, maintenance, and supply services of printing devices. Effective January 20, 2026, and concluding on December 31, 2028, the agreement outlines services to be provided on an as-needed basis, with compensation determined by a pricing schedule within the Contractor's Proposal. The contract incorporates various exhibits, including details on contractor integrity, scope of work, and references to cooperative purchasing agreements with HP Inc. and Ricoh USA, Inc. It also includes specific line items for monthly maintenance fees and one-time purchases of new printing equipment.
Tri-County Electrical Supply Inc. at City of Philadelphia
Effective: May 15, 2025Expires: Expiration date locked.
This contract (K-25-0052) outlines the agreement between The Philadelphia Parking Authority and Tri-County Electrical Supply, Inc. for the purchase of eight concrete bollards at a fixed fee of $35,555.56. The procurement is conducted under the COSTARS contract 008-E23-1056. Key provisions cover the scope of goods and services, payment terms (including shipping and taxes), delivery within 12 weeks of purchase order receipt, warranties, and various general terms and conditions.
Johnson Controls Fire Protection LP at City of Philadelphia
Effective: Feb 1, 2026Expires: Expiration date locked.
This contract, K-26-0027, is an agreement between The Philadelphia Parking Authority and Johnson Controls Fire Protection LP for preventative maintenance, repairs, and annual inspections of sprinkler systems and fire panels. The services are delivered under the terms of a broader Sourcewell Master Agreement, with specific annual service agreements detailing maintenance and costs for various Authority locations.

Early Buyer Signals

Board meetings and strategic plans from City of Philadelphia

Philadelphia City Commissioners Board Of Elections Sunshine Meeting
Date: Oct 28, 2026Type: Meeting mention
The board discussed operational readiness for the upcoming election, including updates on vote-by-mail applications, ballot drop-off statistics, voter registration, and board worker training. The commissioners addressed concerns regarding potential election monitoring and authorized professional staff to establish mobile drop box locations. Additionally, a motion was passed to deny authorization for third-party election observers to enter restricted areas of polling places, citing the need to ensure a secure and orderly election process.
Philadelphia City Council Public Hearing
Date: Oct 28, 2026Type: Meeting mention
The Committee on Legislative Oversight conducted a public hearing regarding the city's oversight of correctional healthcare contractors. Key discussions centered on the financial instability, payment failures, and bankruptcy of the former contractor, Yes Care, and the impact of these issues on medical care in jails. Additionally, the committee reviewed the Request for Proposal process that led to the selection of a new medical vendor, CFG Healthcare, to ensure continuity and quality of care for the incarcerated population.
Committee on License and Inspections Public Hearing

Key Contacts

Public-sector contacts connected to City of Philadelphia.

Christopher KennedyAccounting Director

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Jason MakAccounting Office Staff

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Frequently asked questions

Who manages procurement and purchasing for the City of Philadelphia?

The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.

Where does the City of Philadelphia post bids and RFPs?

The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.

How do vendors complete vendor registration with the City of Philadelphia?

Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.

Trees and Tree Planting RFP

Posted

Nov 2, 2026

Closes

Dec 2, 2026

It is the intent of the City of Philadelphia to purchase Tree and Tree Planting in accordance with Section 2 of this Invitation and Bid. All quotes must be submitted through PHLContracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to ensure that its quote is submitted in a timely manner. 25051 001 050 District # 1 Tree planting, planted in an existing tree pit or open area, trunk size: 2" to 2-1/2" caliper, in accordance with American Nursery Landscape Association, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, planting and one (1) year maintenance per 2.3.1.1. 25051 001 051 District # 1 Tree planting, planted in an existing tree pit or open area, trunk size: over 2-1/2" to 3" caliper, in accordance with American Nursery Landscape Association, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, planting and one (1) year maintenance per 2.3.1.2. 25051 001 052 District # 1 Tree planting, concrete cutting required, 9 sq. ft. to 20 sq. ft; trunk size 2" to 2-1/2" caliper, in accordance with American Association of Nurserymen, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, concrete cut, planting and one (1) year maintenance per 2.3.1.3. 25051 001 053 District # 1 Tree planting, concrete cutting required, 21 sq ft. to 36 sq. ft; trunk size 2" to 2-1/2" caliper, in accordance with American Association of Nurserymen, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, concrete cut, planting and one (1) year maintenance per 2.3.1.4. 25051 001 054 District # 1 Tree planting, concrete cutting required, 9 sq. ft to 20 sq ft; trunk size 2.5" to 3" caliper, in accordance with American Association of Nurserymen, Procurement Dept. Spec. 26-P-2i:18 and all terms and conditions of the listed contract; cost includes: tree, concrete cut, planting and one (1) year maintenance per 2.3.1.5.

City of Philadelphia

City of Philadelphia RFPs

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City of Philadelphia Contracts

Bryan Electric Co. Inc. at City of Philadelphia

Aspite, Inc. d/b/a Aspite Auto Auction at City of Philadelphia

Keystone Digital Imaging Incorporated at City of Philadelphia

Tri-County Electrical Supply Inc. at City of Philadelphia

Johnson Controls Fire Protection LP at City of Philadelphia

Early Buyer Signals

Philadelphia City Commissioners Board Of Elections Sunshine Meeting

Philadelphia City Council Public Hearing

Committee on License and Inspections Public Hearing

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City of Philadelphia RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Philadelphia

Find a faster way to sell to City of Philadelphia

City of Philadelphia Contracts

Bryan Electric Co. Inc. at City of Philadelphia

Aspite, Inc. d/b/a Aspite Auto Auction at City of Philadelphia

Keystone Digital Imaging Incorporated at City of Philadelphia

Tri-County Electrical Supply Inc. at City of Philadelphia

Johnson Controls Fire Protection LP at City of Philadelphia

Early Buyer Signals

Philadelphia City Commissioners Board Of Elections Sunshine Meeting

Philadelphia City Council Public Hearing

Committee on License and Inspections Public Hearing

Key Contacts

Frequently asked questions

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