The City of Philadelphia’s Free Library is soliciting press-on vinyl envelopes measuring 3.5 x 2 inches with adhesive backs for inventory tags, job tickets, and warranty cards. This micro-purchase solicitation may be awarded as a whole or by line item to the lowest responsive and responsible bidder, and vendors must submit item specifications with their bids. The products will be delivered to various Free Library locations in Philadelphia, and quoted pricing must remain firm during the hold period.
The City of Philadelphia’s Office of Innovation & Technology is seeking bids for CA-Broadcom mainframe software license renewals covering November 1, 2026, through October 31, 2027. The requested products include CA WKLD Automation ESP Edition, CA Solve CPT CPUGROUP 80 License, CA VTAPE Per Device License, CA FAVER VSAM Data Protection zOS, and CA Easytrieve. This is an open software program bid, not a grant program, and electronic quotes are accepted until the stated deadline.
The City of Philadelphia is seeking services to evaluate and optimize its Employee Disability Program. The work is intended to produce guidance and recommendations that generate program savings, improve performance, and increase cost-effectiveness for the City and its employees. The Finance Department issued the RFP, identified by solicitation ID 21260911160658, with responses due October 16, 2026.
Sole Source:If sale is less than $34,000, use sole source.
Coops:Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Philadelphia Contracts
Track vendor wins and renewal opportunities
AECOM Technical Services Inc. at City of Philadelphia
Effective: Jul 2, 2024Expires: Sep 30, 2026Expiration date locked.
This contract details comprehensive on-call project management and construction management (PM/CM) services to be provided by AECOM Technical Services, Inc. for the City of Philadelphia's Department of Aviation. These services will be performed at Philadelphia International Airport and Northeast Philadelphia Airport on an as-needed basis, adhering to M/W/DBE goals. The total contract amount, including an initial term and a renewal, is $5,000,000.00 and covers a period from July 2024 to June 2027.
Unknown Seller at City of Philadelphia
Effective: Jul 2, 2025Expires: Sep 30, 2026Expiration date locked.
This document is an ACIS Active Conformed Contracts Report from the City of Philadelphia, detailing numerous active conformed contracts across various departments and divisions. The report includes information such as vendor names, unique document IDs, a short description of the service scope, contract managers, individual contract amounts, and their respective effective and end dates. The report aggregates these contract details by division and department, culminating in a grand total amount for all listed contracts. The services covered are diverse, ranging from aviation enhancements, healthcare, and social services to legal representation, urban planning, public safety initiatives, and infrastructure projects.
Motorola Solutions, Inc. at City of Philadelphia
Effective: Jul 1, 2018Expires: Sep 30, 2026Expiration date locked.
This document outlines two distinct agreements between Motorola Solutions, Inc. and the City of Philadelphia (Police Department and Office of Innovation and Technology). The first, Contract 1920237 (PremierOne Communication System and Services), was originally effective July 1, 2018, and has been extended through June 30, 2025, with a cumulative total compensation of $7,109,395.00. The second, Contract 2220472 (ActiveEye Cybersecurity), was originally effective December 3, 2021, and has been extended through December 2, 2025, with a cumulative total compensation of $2,225,484.99. The overall period of performance across both agreements spans from July 1, 2018, to December 2, 2025.
Hunter Keystone Peterbilt, LP at City of Philadelphia
Effective: Jan 17, 2023Expires: Sep 30, 2026Expiration date locked.
This document is a Contract Award letter dated January 17, 2023, from the City of Philadelphia Procurement Department to HUNTER KEYSTONE PETERBILT LP. It formally awards Contract Number 222076, totaling $1,820,160.00, based on Bid Number B2213299. The contract period includes an initial term (duration not specified) followed by up to three additional one-year renewal periods. The letter outlines several requirements that must be met for the award to become a binding contract, including posting a performance guarantee, providing insurance certificates, and submitting various disclosures.
SolarWinds at Philadelphia, City of
Effective: Dec 20, 2024Expires: Sep 30, 2026Expiration date locked.
This document contains a renewal quote from SolarWinds (Quote#: QN1761083) to the City of Philadelphia for annual maintenance of various software products, including Network Performance Monitor, IP Address Manager, Storage Resource Monitor, Virtualization Manager, Server & Application Monitor, NetFlow Traffic Analyzer, and Security Event Manager. The maintenance period for all items is from December 20, 2024, to December 20, 2025. The quote details product SKUs and quantities but does not provide specific pricing or total amounts. It also includes a seller checklist for the City of Philadelphia's software program.
Early Buyer Signals
Board meetings and strategic plans from City of Philadelphia
Committee on Education Public Hearing
Date: Aug 6, 2026Type: Meeting mention
The public hearing focused on two primary resolutions. The first examined the issue of 'preschool pushout,' specifically the practice of suspension, expulsion, and informal methods of exclusion applied to young learners, with testimony highlighting the lack of support and resources for children with disabilities and childcare providers. The second resolution discussed the accessibility and equity of algebra education in schools and its impact on admission to special admission high schools. The committee discussed the necessity for better training, accountability, and centralized resources for both families and childcare providers to support children effectively.
Philadelphia City Council Committee On Education Committee Hearing
Date: Aug 6, 2026Type: Meeting mention
The hearing focused on the challenges faced by families of children with disabilities in childcare and educational settings, highlighting issues with resource availability and IEP implementation. Childcare providers testified regarding their struggles to manage diverse needs without adequate city support or centralized resources. The hearing also reviewed the PHL PreK program, emphasizing the city's contractual prohibition against the suspension or expulsion of enrolled children and the ongoing commitment to providing high-quality, inclusive early childhood education.
Key Contacts
Public-sector contacts connected to City of Philadelphia.
Who manages procurement and purchasing for the City of Philadelphia?
The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.
Where does the City of Philadelphia post bids and RFPs?
The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.
How do vendors complete vendor registration with the City of Philadelphia?
Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.
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The committee held a budget hearing focusing on various city operations and service improvements. Key discussion topics included cybersecurity measures to fend off malicious attacks, the standardization of HR service delivery and reporting structures across city departments, and the establishment of transparent hiring timelines for candidates. Significant attention was given to the 311 service system, addressing the need for better integration between the CRM and other city departments to ensure accurate status updates for residents, as well as plans to develop an in-house mobile application. Additionally, the committee discussed recruitment challenges, departmental vacancy oversight, and the potential for creating specialized units for neighborhood services like tree maintenance.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Philadelphia meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Philadelphia procure?
The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.
Does the City of Philadelphia use cooperative purchasing or piggyback contracts?
The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.
What procurement requirements does the City of Philadelphia publish for vendors?
The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.
How does the City of Philadelphia approve procurement contracts and awards?
Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.
Where can vendors find procurement policies and standard terms for the City of Philadelphia?
Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.
What supplier diversity or local vendor preference programs does the City of Philadelphia use?
The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.
