Oklahoma Department of Libraries

The commission reviewed and took action on several Records Disposition Schedules for various state agencies. Key discussion topics included amendments to records retention schedules for the Department of Agriculture, Food, and Forestry; the State Election Board; the State Department of Health; and the Oklahoma Board of Nursing. The commission also reviewed the State Archives and Records Management Division quarterly activity report, which detailed progress on digitization initiatives, archival transfers, and public outreach efforts.

The key discussion topics for this meeting include the State Archives and Records Management Division Activity Report and the consideration and possible approval of Records Retention Schedules and Records Disposition Authorizations for the Chiropractic Board (amendments to schedule 1980-42) and the Election Board (amendments to schedule 1981-20). The meeting agenda also includes a call to order and roll call.

The agenda for this special board meeting includes a roll call and compliance check with the Open Meeting Act, discussion and possible action regarding ODL Board Officers for 2024-2025, and consideration of financial reports including expenditure reports and budget to actual reports through July 31, 2024. The meeting also covers Library Services and Technology Act (LSTA) projects, including requested changes for the FFY 2024 Summer Reading Resources Project and acceptance of status reports for FFY 2023 and FFY 2024 LSTA Projects. Further items include the Director's Report, which features the Agency Activity Report and the Arrowhead Consulting Services Final Report, and consideration of several internal ODL policies such as Alternative Work Arrangement, Dress Code, and Progressive Discipline Policies. Significant time is allocated for executive sessions to discuss the employment, classification, and/or compensation for numerous individual positions, and separately, for the annual performance review of the Director. Finally, the board will discuss the SFY 2026 ODL Budget Request and the schedule of regular meetings for the 2025 calendar year.

The ODL Board meeting agenda includes the consideration of minutes from the previous regular board meeting held in June 2025. Key discussion items involve ODL Board Officers for 2025-2026, acceptance of financial reports for SFY 25/SFY 26, including expenditure, budget to actual, and cost variance reports through July 31, 2025. The board will also review and potentially accept status reports for FFY 2024 and FFY 2025 Library Services and Technology Act (LSTA) projects. Other substantive items include a discussion and possible action on the SFY 2027 ODL Budget Request, a closed discussion regarding the Director's annual performance review, hiring, or discipline, and setting the Calendar Year 2026 schedule for regular meetings. Additionally, there will be consideration for a Resolution of Appreciation for James Robison's service.

The Special Board Meeting addressed appeals for State Aid eligibility for Fiscal Year 2025. The board reviewed the process for determining State Aid eligibility, which involves consultant review of annual reports, administration determination, and a potential Board appeal process. The board granted the appeal for the Apache Public Library, which failed to submit its report on time due to data entry issues, confirming that State Aid is crucial for filling funding gaps and purchasing new materials. Additionally, the board approved the appeal for the Addie Davis Memorial Library, which lacked documented youth programming due to a recent director transition and computer impoundment, noting the library's history of robust youth programs.