Montgomery County Emergency Services District 3

The Board meeting addressed several critical items. Key actions included the review and unanimous approval of a resolution authorizing a promissory note and security agreement for a $225,000 land purchase financing through First Financial Bank over a 5-year term. The Board also reviewed and unanimously approved the Treasurer's Report, outstanding bills, and the 2025 Amended Budget. The Fire Chief provided updates on district business, including incidents, operations, personnel matters, and training. In discussions regarding needed services and repairs, the Board voted to offer Montgomery County ESD 1 $320,000 for a pumper apparatus. Further discussions involved preliminary renderings for Station 35, HVAC and building envelope issues at Station 33, and a suggestion to obtain an appraisal for Evac 33, which is considered surplus property.

Key discussions and actions during the meeting included administering the Oath of Office to two reappointment Commissioners. The Board elected officers for the 2026 term, maintaining the previous year's structure. Financial matters involved approving the Treasurer's Report, the 4Q 2025 Investment Report, and authorizing the setup of a new bank account for health insurance premiums and claims payments. The Board also reviewed and approved outstanding bills. In operations updates, the Fire Chief reviewed the 2025 Annual Report and was requested to prepare a 5-year strategic plan. Action was taken regarding necessary services, repairs, and improvements for District facilities; specifically, obtaining quotes for sealing the HVAC issues at Station 33 and addressing a $1000 repair cost for damage sustained at Station 52. The 2025 Audit Engagement Letter was also approved.

The agenda for the public meeting includes several key items for consideration and action. The Board will review and act on financial and investment reports, including District bills and reimbursements. Updates and actions will be taken regarding reports from the Fire Chief and other administrative departments. The Board will also review and take action on needed repairs and improvements for District facilities and equipment, as well as District policies and standard operating guidelines. Furthermore, the agenda covers reviewing and acting on thirty (30) day advance purchase requests for emergency services provision and the potential sale or disposal of surplus property. The meeting includes a scheduled Closed Session to consult with legal counsel regarding pending litigation or tax matters, deliberate on real estate matters, and discuss personnel matters, followed by action on any resulting items from the Closed Session. Finally, the Board will discuss new agenda items for the subsequent meeting.

The agenda for the public meeting includes several key actions. The Board of Commissioners will administer the Oath of Office to re-appoint commissioners Sean McElroy and John Acree and elect Board officers for the 2026 term. Financial matters to be considered include reviewing and approving the Treasurer's Report, handling District bills, certified pay applications, and addressing banking matters, specifically a new bank account for the self-funded insurance plan. The board will also receive reports from the Fire Chief, take action on administrative reports, including the District's 2025 Audit engagement letter, and address necessary repairs for administrative buildings, fire stations, and equipment. Furthermore, the agenda covers policy adoption and the review of purchase requests and the sale or disposal of surplus property. A closed session is scheduled to consult with legal counsel regarding litigation and tax matters, deliberate on real estate, and discuss personnel matters.