Mayes County Rural Water District 4 (Pryor West)

Key discussion topics for the meeting include the consideration and possible approval of the Audit for Fiscal Year 2025-2026 and a review of accomplishments during the previous year, specifically related to the S 427 Line Expansion, ORWA Rate Study, Diamond Map, and the status of 1448 Digital Meters and 303 Mechanical Meters. Further discussion and possible action will address proposed changes to the District Bylaws, including a change in the fiscal year reporting period, removal of verbiage regarding meter buybacks, modification of check-signing requirements for non-members, and adjusting the timing of Annual Meetings. Old business involves the election of Board Members whose terms are expiring, followed by the election of new officers. The meeting also includes social activities such as door prize drawings and refreshments.

The agenda focuses on several key items, including discussions and potential actions regarding district policies on property liens, fire lines, master meter/multiuser agreements, and development and water line extensions. The board will convene an executive session to address personnel matters involving employment, hiring, appointment, and termination. Additionally, the meeting will cover the District and Office Manager reports, the approval of payment of claims and financial statements, and the processing of various water tap requests, including new accounts, transfers, lockouts, cancellations, and reinstatements.

The board discussed and took action on several operational and financial matters, including the purchase of office equipment and a fire hydrant meter for flushing operations. Key decisions included adjusting signatories for bank accounts, opting to place liens on properties for unpaid accounts rather than pursuing small claims, and reinstating specific holidays to employee policies. The board also addressed staffing needs during an executive session, resulting in wage adjustments and the hiring of new personnel. Additionally, the meeting covered routine financial approvals, including payment of claims and financial statements, as well as the processing of benefit unit transfers, lockouts, and reinstatements.

The agenda for this regular meeting includes consideration of the first 20 dead-end valve cost estimates and the purchase of a new office desk. The board will discuss and potentially approve actions concerning Welch State Bank Accounts, specifically removing and adding signatories. Other new business topics include Small Claims Court matters, Employee Policies and Procedures (specifically regarding holidays), and maturity of CDARS. The board will also discuss road issues affecting a water line at Woods Estates and the purchase of additional fire hydrant water for district flushing. Matters discussed in executive session included the employment, hiring, appointment, promotion, demotion, disciplining, resignation, or termination of three specific employees. Old business included the District Manager's Report, Office Manager's Report, approval of payment of claims for January 2026, and discussion/approval of the January 2026 financial statement. The board will also review water tap activity, including new, transferred, locked, cancelled/pulled, and reinstated services.

The meeting addressed several key administrative and operational matters. Discussions included the acceptance of resignations from two board members and subsequent appointments to fill their remaining terms. The board made a motion to pending approval for the McMullin E. 480 Rd. Water Line Extension, contingent upon Rogers County Planning and Zoning committee approval and relinquishment of territory. Approvals were granted for the ORWA RIG Grant. The board also authorized a staff member to handle property damage repairs up to $500.00 for a specific property. A significant portion of the session involved executive sessions to discuss the resignation and final date of an employee. Furthermore, the board approved the Payment of Claims and financial statements for December 2025, and approved the addition of seven new benefit units, ten lockouts, and several unit transfers.