120226CV - BRAKES FOR FORD TRANSIT VANS
Posted
Nov 2, 2026
Dec 2, 2026
The Memphis Area Transit Authority (MATA) invites bids for brake parts for Ford Transit vans under IFB/Invitation No. 120226CV in accordance with the specifications enclosed. This Invitation for Bid is for the procurement of brake parts and related supplies for Ford Transit vans for a one-year contract (anticipated term November 2026 - November 2027). The IFB is issued by MATA and includes detailed instructions to bidders, a Scope of Services (Section B) describing required items and quantities, and required forms and certifications (Section C and attachments). Key solicitation elements included in the posting: - IFB/Invitation No.: 120226CV - Subject: Brake parts for Ford Transit vans - Anticipated contract term: November 2026 until November 2027 - Contract award: Will be made to the lowest responsive and responsible bidder; award is ALL OR NONE except for four (4) items specifically identified on the bid form which may be awarded by line item. MATA reserves rights to award singly, in multiples, as a whole, or to award separate contracts as deemed in its best interest. - Scope highlights: Replacement parts and assemblies (front and rear brake pads with wear sensor, rotors, calipers and brackets, wheel hub assemblies, wheel bearings and seals, ABS wheel speed sensors and sensor harnesses, hydraulic hoses, parking brake cables, TPMS sensor kits, wheel studs and lug nuts, and other specified parts). Delivery is FOB MATA Storeroom (1330 Levee Road, Memphis, TN 38108). Bid prices must include all labor, materials, tools, equipment, and shipping (no separate delivery fees; freight/shipping must be included in unit cost). - Delivery and lead time: Orders to be delivered during weekdays between 8:30 a.m. and 3:00 p.m.; bidders must state lead time per item. Contractor must notify MATA in writing of any changes in lead time affecting delivery by +/- one week. - Damaged merchandise: Contractor responsible for replacement or credit for items damaged in transit; carrier claims are contractor's responsibility. - Quantities: Quantities listed are estimated for one year; MATA may increase or decrease quantities by up to 20% and may purchase elsewhere for late or nonconforming deliveries. - Required documentation: Bids must include completed Bid Form and the Excel Cost Spreadsheet (exact format provided by MATA) on an electronic flash drive/USB in Excel format (PDF copies on USB are not acceptable as the primary cost spreadsheet). Bidders must not alter the provided Cost Spreadsheet format or add columns. A number of certification and compliance forms must accompany the bid (Addenda Acknowledgement, Contact & Reference Form, Affidavit of Non-Collusion, Buy America Certificate (if applicable), Federal Tax Liability and Recent Felony Conviction certification, Debarment/Suspension certifications, Certification of Restrictions on Lobbying (if applicable), National Defense Authorization Act telecommunications certification, Business Questionnaire, Bid Form, and others listed in the IFB). - Questions and approved-equals requests: All questions must be submitted in writing to the Point of Contact and be received no later than Monday, November 16, 2026 at 10:00 AM CST; substantive questions will be answered by written addendum. Verbal questions will not be answered. Requests and questions may be emailed to the Point of Contact (see below). - IFB timeline (as stated in the solicitation): IFB Posted: November 2, 2026. Questions Due: November 16, 2026 @ 10:00 AM CST. Q&A Posted (addenda): November 18, 2026 EOD. Bid Due By: December 2, 2026 @ 11:00 AM CST. - Bid security and bonds: Neither a performance bond nor a proposal/bid bond is required for this project (per IFB), though Attachment 1 includes general contract provisions regarding performance guarantees for other procurements if applicable. - Evaluation and award: Award to lowest responsive and responsible bidder; MATA reserves right to reject any or all bids and to waive minor informalities. Point of Contact for solicitation and submission questions: Camille Vaughn, Contract Administrator & Buyer (email: cvaughn@matatransit.com; phone provided in solicitation).
