Indian Trail Improvement District

The meeting agenda included several procedural items such as Call to Order, Pledge of Allegiance, Appreciation to Outgoing Board Members, and Oaths of Office for new members. Key discussions and actions involved the Election of Officers (President, Vice President, Treasurer, Secretary, Assistant Secretary) and the Appointment of Board Representatives to various external bodies, including the Treasure Coast Regional Planning Council, Western Communities Council, Palm Beach County League of Cities, and the Water Resources Task Force. Presentations were given on a Grants Update, Fire Rescue Update, and PBSO Update. The regular agenda addressed the discussion and approval of State Legislative Priorities for the Florida Legislature 2023 Session. The consent agenda included the approval of FPL Special Permit SP-0485 for underground utility services in Phases 17 and 18, approval of FPL Special Permit SP-0486 for a pole replacement, approval of a Facility Use Permit for The Acreage Athletic League, and approval of disbursements over $35,000. Various reports were filed and received.

The regular Board of Supervisors meeting agenda included approval of disbursements, purchase orders, copier leases, and several petitions to mill or pave various roads (Indian Trail Drive, 82nd Street North, 87th Lane North). Other consent items involved approving various special permits, domestic water petitions, and amendments to policies, including the Enhanced Stabilization Policy Revision and lowering the minimum account balance to $1 million. Key regular agenda items for consideration included the Executive Director Employment Agreement, revision of the AP/Records Clerk Job Description, determining direction for the 2019-2020 Budget, and considering the purchase, lease, or rental of equipment like backhoes and excavators. The Board also considered Resolution No. 2019-008 regarding the R-3 Road Plan and reviewed recommendations from the CAPTEC Stop Signs Study. Direction was also sought regarding short and long term disability quotes and the budgetary cost related to the Treasure Coast Regional Planning Council.

The Board of Supervisors meeting addressed several critical administrative and operational matters. Key agenda items included the administration of oaths of office to new board members and the election of officers (President, Vice President, Treasurer, Secretary, and Assistant Secretary). The Board received presentations on District Investment Planning and addressed public input. The consent agenda covered approvals for disbursements and purchase orders over specified thresholds, resolutions of appreciation for outgoing supervisors Ralph Bair and Carol Jacobs, appointing new signatories on financial accounts (Resolution No. 2018-015), and resolutions declaring certain tangible personal property (ZERO TURN MOWERS) as surplus (Resolution No. 2018-016) or returning previously declared surplus equipment to service (Resolution No. 2018-017). Regular agenda discussions included placing reserve funds into high-yield interest-bearing accounts, vegetation spraying, and considering a change order for ACPSE. Furthermore, the Board considered the ALA/W.E.S.T. Committee's request for monthly meetings at the Hamlin House and discussed traffic calming updates.

The Regular Meeting agenda covered several administrative and operational matters. Key discussions included the legislative update, approval of disbursements and purchase orders exceeding thresholds, and approval of the Annual Meeting Schedule for FY2019-2020. The Board also addressed several agreement approvals, policy updates (Drug Free Work Place Policy), and Special Permit applications for water distribution system stub-outs. The Regular Agenda items focused significantly on financial planning, including consideration of the Resolution Adopting the 2019-20 Fiscal Year Budget and Non-Ad Valorem Assessment Roll. There was also discussion and direction provided on road maintenance interlocal agreements, enhanced stabilization policy revisions, and updates regarding community park expansions and HOA water control plans. Furthermore, extensive discussion occurred regarding the Stop Sign Study, including reviewing recommendations for ten dangerous intersections, the status of FDOT Grants for traffic calming measures, and the proposed purchase of permanent speed signs for data capture. The Board also considered revisions to the Vehicle Policy and Travel Policy, approved Resolution No. 2019-001 establishing per diem rates, reviewed the status of Equestrian Trails, and addressed purchasing documentation software. Finally, the Board discussed a temporary administrative position, revised the organization chart, and inquired about pulling back overpayment made to Bond Holders.

The Board of Supervisors Regular Meeting agenda included approval of the Budget Calendar for FY 2019-2020 and several consent agenda items such as approving disbursements, purchase orders, and special permits, including one for a Peninsula 8-inch gas line on Harlena Drive. Key discussions under the regular agenda involved considering a new temporary position/salary rate schedule, revised organization chart, and revisions to the vehicle and travel policies. Board direction was sought regarding District Equestrian Trails, purchase of Document Management Software, and permanent speed signs at Hall and Key Lime. Updates were provided on the ACPSE Park and vegetation spraying contract. The meeting also featured presentations on potential investment planning for District Reserves, including input from FLCLASS and PFM Asset Management LLC, and extensive discussion and direction regarding traffic calming measures, including a stop sign study and the potential installation of LED stop signs at the Hall and Northlake intersection. Reports covered legal, engineering, finance, operations & maintenance, and park activities. The minutes from the December 12, 2018, Regular Meeting and the January 12, 2019, Inspection Tour were listed for approval.