Harlem Children's Zone Promise Academy Charter School

The agenda for the Board of Trustees meeting included several key discussion points. These topics comprised the acceptance of prior minutes, a report from the Chief Executive Officer (CEO) detailing the introduction of the new General Counsel and a review of organizational objectives, and updates from the Superintendent regarding enrollment figures for Promise Academy I and II, staff recognition following Superintendent's Day, and progress on the Quarter 2 HYPE intervention period. Specific updates were provided by the Elementary School Principal on attendance, parent-teacher conferences, and the HeyTutor program; by the Middle School Principal on attendance, assessment data informing coaching cycles, structured incentive programs, and the launch of new athletic teams; and by the High School Principal on the college application process, senior scholar acceptances, enrollment in college-level coursework, and a visit to Deloitte headquarters by the Investment Club scholars. Finally, the Chief Financial Officer presented the financial report showing preliminary enrollment figures and YTD budget versus actuals for revenue and expenses.

This plan outlines how Harlem Children's Zone Promise Academy I Charter School will utilize ARP and ESSER II funding over the next three years to address learning loss resulting from the COVID-19 pandemic. Key strategies include providing individualized and small group tutoring in foundational math and ELA skills across K-12 grades, continuing an extended instructional day, Saturday Academy, and summer programs. The plan also details deepened investments in curricular resources, technology (1-1 touchscreen laptops), and social-emotional learning development, along with the implementation of a Teacher Effectiveness department to enhance instructional capacity and reduce staff turnover.

The agenda for the meeting included the acceptance of minutes, the CEO Report focusing on the introduction of the new General Counsel and a review of organization-wide objectives, and the Superintendent's Updates regarding current enrollment figures for Promise Academy I and II, and details about the recent Superintendent's Day event. Specific updates were scheduled for the Elementary School, Middle School, and High School, covering areas such as parent-teacher conferences, tutoring programs (like HeyTutor and Read 180), college acceptances for high school scholars, and ongoing academic interventions during the HYPE period. The meeting also included a Financial Report detailing the Promise Academy I FY2026 December Year-to-Date Budget versus Actual performance, showing enrollment figures and expense breakdowns.

The agenda for the meeting includes the Acceptance of the Minutes, reports from the CEO and Superintendent, updates on Promise Academy II across Elementary, Middle, and High Schools, and a Financial Report. Based on the content of the referenced minutes (October 14, 2020 meeting), key discussion points included the CEO's 100-day report highlighting COVID-19 relief efforts, distribution of essential supplies, a public health campaign (#StayCoveredHarlem), the commencement of hybrid learning, mental health support, and COVID-19 rapid testing availability. Superintendent updates covered enrollment figures (1,155 for PA I and 1,065 for PA II) and the transition to hybrid learning. School-specific updates detailed attendance rates for September, social-emotional learning huddles, parent engagement via webinars and apps, celebration of Hispanic Heritage Month, commencement of 'Academic Hour' and 'Saturday Academy' at the middle school, and high school planning for FAFSA night and college week. The financial update showed PAII enrollment being 37 favorable versus budget, with expenses favorable by $300,000 overall through three months of FY21. Two motions were approved separately: the relocation of Promise Academy II Elementary School (Grades K-5) to Community School District 4, and a revision to kindergarten lottery preferences for specific applicant groups within CSD 4.

The Harlem Children's Zone Promise Academy II Charter School's plan for the use of ARP-ESSER funds outlines strategies to address learning loss resulting from the COVID-19 pandemic over the next three years. Key initiatives include implementing high-impact individualized and small-group tutoring, expanding curricular resources and technology, and developing social-emotional learning programs. The plan also focuses on enhancing staff capacity through a dedicated Teacher Effectiveness department to provide high-quality, differentiated instruction and reduce staff turnover.