Gallatin Canyon Water & Sewer District

The Regular Board Meeting included discussions on several new business items, primarily focusing on sewer project updates. Key updates included the need for BSCWSD confirmation regarding the co-solution viability for the highway 64 advancement, coordination required for securing easements, and the necessity of obtaining approval from MDT. Financial coordination involving the $12M from BSRAD for the GCCWSD's continuation was also highlighted. Other discussions covered refining the draft bookkeeping contract, insurance updates requiring payment for the current fiscal year coverage, approval of FY25 bookkeeping adjustments suggested by the auditor, approval and submission of the Annual Fiscal Report for Local Government Services, and approval of BSRAD and ARPA draw requests and invoice payments. The CMGC Procurement item was tabled until the next month.

The Regular Board Meeting Public Forum addressed several items. New business included discussions on subcommittee and sewer project updates, specifically coordinating efforts between WGM and BSCWSD regarding WRRF upgrades, potential impacts of Firelight and Canyon connections, and the use of TEDD for lowering user bills. The board also discussed the next steps for discharge permitting work. Action was taken to approve minor revisions and the payment of additional fees for the Discharge Permit Application to DEQ, clarifying that the total fee is $45,200. Discussions on Grant and Fiscal Year Mid-point Budget Tracking focused on managing ARPA expenditure deadlines and utilizing BSRAD funds. The board addressed Audit updates, noting the need to separate water and sewer expenses into separate funds and the recommendation to change accounting systems from QuickBooks to one supporting governmental fund accounting. Finally, the board approved an invoice and payment packet for BSRAD and ARPA draws, authorizing the DEQ payment to be moved to ARPA funding. Old business involved noting that CMGC Procurement and ICE Procurement remain on hold or in progress, respectively. A short financial-focused meeting was scheduled for December 30th.

The public meeting agenda for February 4th, 2026, included discussions on board member updates, subcommittee reports regarding the sewer project, and a decision on the bookkeeping contract. New business items also covered switching accounting software, funding and outreach status, and action items for BSRAD and ARPA draw requests and invoice payments, as well as ARPA and RRG grant closeouts. Old business focused on the CMGC Procurement and Contract, followed by planning for the next meeting.

The meeting focused on several new business items, including SAM renewal updates and progress on the BSRAD feasibility findings. Discussions covered the distribution of an outreach mailer to landowners and future community outreach event planning. A major item involved the first reading of a draft ordinance to annex specific properties into the district, which was tabled pending a second legal opinion. The board also discussed updates on the Canyon Sewer Project, noting design changes due to MDT feedback and evaluating the need for one versus two pump stations. Requests for BSCWSD ARPA Funds and BSRAD/ARPA Draw Requests were tabled. The board approved three quarterly ARPA reports. Discussions were held regarding contracting new legal counsel experienced in water and sewer district matters. In old business, an update was provided on the Fiscal Year 2024 budget, and a draft scope and budget for the Water PER was reviewed.

The agenda for the Regular Board Meeting included revising and approving the minutes from the December 3rd meeting, public comment, and disclosure of conflicts of interest. New business items focused on board member updates and small expenditures, updates on the Sewer Project, discussions regarding the Bookkeeping contract, Insurance Updates, Fiscal Year 2025 Bookkeeping Adjustments, the Annual Fiscal Report for Local Government Services, and approvals for BSRAD and ARPA Draw Requests and Invoice Payments. Old Business covered CMGC Procurement. The meeting also included planning for the next session.