The City of Fairfield is soliciting sealed proposals for the design-build installation of a low-pressure sanitary sewer force main along River Road in Fairfield, Ohio. The project will replace septic systems for nine properties and extend sewer service from the Fairfield Optimized Senior Living facility to Lakeside Drive, including site preparation and utility installation. Bids must be submitted electronically, with contract award and notice to proceed anticipated in December 2026 and construction required within 180 calendar days after notice to proceed.
The City of Fairfield is soliciting sealed proposals for the design-build installation of a low-pressure sanitary sewer force main along River Road in Fairfield, Ohio. The project will replace septic systems for nine properties and extend sewer service from the Fairfield Optimized Senior Living facility to Lakeside Drive, including site preparation and utility installation. Bids must be submitted electronically, with contract award and notice to proceed anticipated in December 2026 and construction required within 180 calendar days after notice to proceed.
Work includes upgrading wastewater treatment plant by replacing its aging water distribution network and rerouting an existing raw sludge pipeline. The infrastructure upgrades will replace over 3,000 feet of deteriorating water lines and original system components, including valves, fire hydrants, and yard hydrants. Additionally, rerouting the raw sludge pipeline will correct current flow restrictions, enabling a continuous supply of sludge and ensuring the plant's raw sludge pumps maintain critical positive suction pressure.
Sole Source:If sale is less than $77,250, use sole source. Otherwise, deprioritize; attempts are likely rejected given strict ordinances.
Coops:There is no evidence that City of Fairfield uses cooperative purchasing today, but you can position these co-ops as another option; reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform. Sourcewell is a recommended path accessible through Starbridge, alongside Ohio DAS Cooperative Purchasing, Ohio DAS State Term Contracts, and ODOT Cooperative Purchasing.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Fairfield, OH. Deprioritize this path. The city mandates formal advertisement and competitive bidding for contracts exceeding $77,250; sole source above this threshold is unlikely to be accepted. Practical guidance: redirect effort to monitoring the city’s official bid portal and preparing fully compliant competitive responses.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
There is no evidence that City of Fairfield uses cooperative purchasing today, but you can position these co-ops as another option. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The commission reviewed a minor modification request for the Stockton Station Residential PUD regarding the installation of 4-foot-tall privacy fences, which was approved with specific conditions on material and uniformity. A conditional use request was also approved for an indoor recreational facility to operate in the M-2 zoning district. Furthermore, the meeting included various department and committee reports covering topics such as upcoming art contests, school district financial forecasts, and upcoming municipal hearing schedules.
Marsh Park Ad Hoc Project Review Committee Meeting Minutes
Date: Jun 23, 2026Type: Meeting mention
The committee reviewed various design concepts for the park project, examining building materials, site plan adjustments, and architectural renderings. Key topics included the preferred aesthetic for roof beams and wall treatments, specifically favoring natural stone and vertical board and batten, and the selection of a vertical cable railing system for the deck. The committee also discussed site circulation, parking, and building access points, and reviewed operational logistics and upcoming design phase expectations.
Fairfield Parks and Recreation Board Meeting Minutes
Key Contacts
Public-sector contacts connected to City of Fairfield.
Who manages procurement and purchasing for City of Fairfield?
The City of Fairfield Finance Department — specifically its Accounting Division — handles vendor onboarding and purchasing administration, while the City Council authorizes major agreements by resolution. Vendors begin onboarding by submitting the City's vendor application to the Accounting Division per the form's instructions.
Where does City of Fairfield post bids and RFPs?
The City of Fairfield posts official bids and RFPs on its Bids page and accepts submissions through the Bid Express online platform. Vendors should monitor the City's Bids page and register on Bid Express to view and submit on posted solicitations.
How do vendors complete vendor registration with City of Fairfield?
Vendors register with the City of Fairfield by completing the Accounting Division Vendor Application and submitting it to the Accounting Division as directed on the form (mail or fax). Keep a copy of the completed application and follow any solicitation-specific registration instructions when responding to bids.
Native sync to Salesforce & HubSpot
Date: Aug 18, 2026Type: Meeting mention
The Board discussed various reports from commissions, including the Planning Commission's rezoning and project updates, the Environmental Commission's sustainability initiatives, and the Cultural Arts Advisory Commission's public art plans. The School Board reviewed recent events and discussed an upcoming tax levy, while the City Council shared updates regarding a federal grant for transportation safety. Detailed discussions were held regarding the Golf Course's maintenance, revenue, and infrastructure, as well as design updates for Marsh Park regarding accessibility and lease space. The Director’s report covered administrative spending, revenue shifts, facility improvements, and successful community events. Finally, the Board passed a resolution appointing a new Parks and Recreation Director.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Fairfield meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Fairfield procure?
The City of Fairfield procures municipal goods and services including utilities equipment and services, public works construction and maintenance, parks and recreation supplies, and professional or consultant services. Vendors should check the City's Bids page for category-specific solicitations and posted opportunities.
What procurement requirements does City of Fairfield publish for vendors?
The City of Fairfield includes solicitation-specific vendor requirements—such as insurance, bonding, licensing, and required forms—inside each solicitation packet. Vendors must review each posted solicitation and the Accounting Division vendor application for required certificates, submittal instructions, and contract terms.
How does City of Fairfield approve procurement contracts and awards?
The City of Fairfield City Council authorizes procurement agreements by resolution and commonly delegates contract execution authority to the City Manager. Council cover sheets and resolutions posted on the City website document authorization and delegation practices for consultant services and other municipal contracts.
Where can vendors find procurement policies and standard terms for City of Fairfield?
Vendors can find City of Fairfield procurement guidance on the City's Bids page and by contacting the Finance Department/Accounting Division for vendor instructions. The State of Ohio Procurement Manual is an authoritative statewide reference that complements municipal guidance for procurement practice and standard contract terms.
