Evergreen School Division

This document provides an update on Year 2 of the Evergreen School Division's 2023-2028 Education Plan, highlighting progress and challenges. The plan focuses on key strategic areas including Literacy, Numeracy, Well-Being, Indigenous Education, and High School Curriculum (Essential Learning and Common Assessment). It emphasizes a commitment to providing high-quality, inclusive, and equitable education rooted in research, with a focus on reconciliation, democratic renewal, and knowledge equity to improve student achievement and support overall well-being.

The meeting included a presentation on the social-emotional learning plan underway at SSES. The board approved the January operating account cheques and electronic transfers, as well as the January payroll account electronic transfers. They also approved the purchase of two diesel buses for fiscal 2023 and a promissory note. The board addressed a sabbatical request, HR report, termination grievance, and the Senior Election Official search plan. Additionally, they approved the purchase of additional desks and increases for specific employees. The 2022/2023 operating budget and the Special Levy were also approved.

The Superintendent's report included information on strong beginnings in K-8 schools, school support sessions, principal check-ins, and attendance at an NDP Caucus Luncheon. The Secretary Treasurer Report included a motion to approve the transfer of Fraserwood Land, approval of the September cheque listing, accounts receivable, meetings and correspondence, and total enrollment by school.

The meeting included the election of the Board Chairperson and Vice-Chairperson. The Board approved the Secretary-Treasurer's report, operating account cheques, electronic transfers, and payroll account electronic transfers for May and June. Negotiations with the Arborg Playground related to a land request were approved. The Board also passed Procedural By-Law 4/21 for first reading. The Assistant Superintendent's and Superintendent's reports were received. Recommendations from the Education Committee of the Whole Board were approved, including the formation of an advocacy/public relations standing committee, declining donations of HEPA filters, and approving additional COVID costs. The Board moved into an executive session and later approved recommendations from the Committee of the Whole Board In-Camera meeting, including implementing a mask regulation for Board Meetings, receiving the HR report, approving parental leave and leave requests for employees, approving a Learning Coordinator assignment, approving a Schools of Choice request, and approving the temporary addition of secretarial hours at GHS.

The payment procedures include suppliers rendering invoices in duplicate for materials, supplies, services and equipment after delivery to the school or other departments in the Division. All schools and other departments shall immediately forward to the Secretary-Treasurer's office the receiving copy of the purchase order bearing the signature of the requisitioner indicating that the items have been received in a satisfactory condition and in the quantity indicated. The Secretary-Treasurer's office shall check all invoice extensions and totals for accuracy, match the invoices against approved purchase orders and upon receipt of properly authorized receiving copies, shall process cheques for payment to suppliers. All invoices processed for payment shall be approved by the Secretary-Treasurer. The Board of Trustees shall receive a list of cheques monthly at their Regular Meeting for review after review and approval.