Dekalb Park District

The committee discussed responses received to the Request for Proposal (RFP) for strategic planning services. Key discussion points revolved around evaluating consultant proposals, specifically comparing survey administration methods, such as Survey Monkey versus other methods, and considering the importance of dedicated GIS support. The committee expressed interest in proposals from PRO's Consulting and Heller & Heller Consulting, noting Heller & Heller's focus on green initiatives and PRO's Consulting's experience in Illinois and with commuter colleges. After deliberation, PRO's Consulting was chosen as the unanimous favorite following a committee vote. There was also a discussion regarding the cost of an in-depth Community Needs Assessment Survey, with the committee noting the high quoted price for one proposed by PRO's Consulting.

The primary focus of the meeting included several actions related to capital projects and financing. Key discussions involved the Hopkins Pool Replacement Project update, including potential delays due to utility location issues requiring design modifications, and a financing model presentation for the General Obligation Park Bonds (Alternate Revenue Source). The Board was set to act on Ordinance 24-09 authorizing the issuance of up to $9,500,000 in bonds for park improvements, including the pool. Other new business items included discussing the potential installation of a lightning detection system, acting on a resolution to release closed session minutes, accepting a proposal from Moody's Investors Services for credit rating services, rejecting a change order request from Irving Construction regarding playground replacement work, approving a contract for Ellwood Mansion door and window refurbishing, and approving the 2024 Paving Improvements and Seal Coating projects. The agenda also listed elections for Board Officers and public/open comments.

The Board of Commissioners addressed the agenda, which included authorizing staff to enter into a contract with 1Source Mechanical for the replacement of the boiler and two rooftop units at the Sports and Recreation Center, with a not-to-exceed price of $278,000.00. Staff confirmed that this work would not disrupt existing programs, and 1Source Mechanical had not previously performed work for the District. Following the action item, the meeting was adjourned.

The Board of Commissioners meeting agenda included a Call to Order and Roll Call. Key discussions covered Old Business, specifically an update on the Hopkins Park Pool Construction. New Business involved several actions, including discussions and actions regarding the issuance of General Obligation Limited Tax Park Bonds (Series 2024B) and General Obligation Park Bonds (ARS, Series 2025), action on the Truth in Taxation Resolution 23-05, approval of the Investment Policy, approval of an iPrime Account, approval of Ordinance 24-10 concerning surplus property disposal, approval of 2025 Annual Golf Pass Fees, approval of staff and board travel for the 2025 IPRA Conference, appointment of delegates for the 2025 IAPD Annual Business Meeting, approval of the remainder of the Fiscal Year 2025 Board Meeting Schedule, and approval of contracts over one year or $10,000, such as electrical improvements at the Ellwood House Caretaker Apartment. The Board also took action to accept various Financial Reports including Paid Bills and Financial Summaries.

The agenda for the June 27, 2024 meeting included a Public Hearing regarding the intent to sell up to $9,500,000 in General Obligation Park Bonds for land purchase and facility improvements, including the Hopkins Pool renovation. Key discussion items for the subsequent Public Meeting involved an update on the Hopkins Pool Replacement Project and action items concerning the Collective Bargaining Contract and the Merit Pool Increase for Non-Collective Bargaining Employees for Fiscal Year 2025. The meeting also included review and action on several financial reports.