Whitney Kolb Alvis

The joint regular meeting agenda covered several key areas. The Consent Agenda included routine items such as the approval of the previous month's minutes (January 22, 2026), Rose State College Financial Reports for December 2025, Technical Area Education District Financial Reports for December 2025, Out-of-State Travel Requests, and Personnel Actions. Academic Affairs sought approval for a new Associate in Applied Science (AAS) in Simulation Technology with Aerospace and Healthcare Simulation Maintenance Technician options, authorizing submission to OSRHE. A possible executive session was listed to discuss personnel matters. The President's Report included consideration for Interlocal Cooperation Agreements for Fiscal Year 2027 with the Midwest City-Del City Lewis Eubanks Technology Center, reports from the Academic Affairs and Campus Master Plan committees, and a report on upcoming meeting dates and items of interest.

The event, titled the 2026 Tower Awards, celebrated the Prairie Rose Roundup theme. The meeting included welcoming remarks, an invocation, and acknowledgments of sponsors, board members, distinguished guests, volunteers, and students. The primary focus was honoring two significant community members who passed away in the previous year, Brigadier General Richard Dick Heftton and Dr. Anthony Tony Thomas, through presentation of the Tower Awards. General Heftton was recognized for his instrumental role in the construction of the village housing complex and his substantial scholarship endowment. Dr. Thomas was recognized for his nearly 40 years of service on the Rose State College board. The proceedings also highlighted the foundation's contribution to scholarships, noting that $412,000 worth of scholarships were provided in the past year.

This document outlines the agenda for a joint regular meeting of the Rose State College Board of Regents and the Board of Trustees for the Technical Area Education District. Key discussion items included the approval of financial reports for November 2025 for both entities, approval of out-of-state travel requests, and personnel actions encompassing new appointments, promotions, salary increases, and resignations occurring between November 21, 2025, and January 16, 2026. Administrative services items involved approval for engaging Crawford and Associates for internal auditing services for 2025 and financial statement consulting for 2026, approval for executing a Network-as-a-Service agreement with DHE Computer Systems, and approval to execute a Statement of Work with Drivestream for ERP conversion data extraction. The Board also held an Executive Session to discuss personnel, real property purchase/appraisal, and confidential legal communications. Furthermore, the Board considered and approved the proposed 2026 regular meeting calendar.

The agenda includes a presentation regarding concerns related to compensation and institutional procedures. It also covers financial reports, out-of-state travel requests, and personnel actions. There will be a report on the Taiwan-Oklahoma Unmanned Aerial Systems (UAS) Trade Mission and requests for approval to spend additional funds on the Health Sciences Renovation Project for roof repair and building access control. Additionally, there is a request for approval to execute a Statement of Work with Drivestream to assist with necessary data extraction integral to the ERP conversion process. The board may convene an executive session to discuss employment matters and the purchase or appraisal of real property. The president will report on the 2026 regular meeting dates and other items of interest.

The agenda includes items for consideration by both the Board of Regents for Rose State College and the Board of Trustees for the Technical Area Education District. Key items include the approval of minutes from the joint regular meeting in August 2025, purchases and contractual services of $75,000 or more for September and October 2025, financial reports for both Rose State College and the Technical Area Education District for July and August 2025, and the Fiscal Year 2026 Estimate of Needs and Financial Statement of Fiscal Year 2025 for the Technical Area Education District. Additional items cover out-of-state travel, the academic calendar for 2026-2027, personnel actions, a report on student characteristics for Fall 2025, adoption of an Institutional Generative AI Policy Framework and Course-Level Governance Model, a report on the Financial and Audit Committee, and potential discussion in an executive session. The President's Report includes requests for approval to issue holiday stipends, establish varsity wrestling and cross country programs, and a Memorandum of Understanding with Community Health Centers of Oklahoma.