The board discussed significant increases in hardware costs and strategies to mitigate them, such as early procurement and adjusting refresh cycles. Approval was granted to utilize the Non-Reverting Fund for server purchases. Additional topics included the expansion of DocuSign services, contract renewals, and the implementation of improved document control policies. Project updates were provided regarding Wi-Fi installation, storage transitions, courtroom AV upgrades, and the deployment of election management software. The board also reviewed cybersecurity initiatives, ADA compliance progress for web accessibility, and challenges associated with the timely posting of election results.
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Key discussion topics included the election of officers and a non-reverting fund request update for the Wi-Fi project at the Public Safety Campus, totaling $304,530.45 requested. Updates were provided on several projects: the Wi-Fi project (wiring updates ongoing, equipment delivery pending completion), the 'Get Connected' Volunteer Management software (currently used by EMA, Parks, and Soil and Water, with Sheriff's Office interest), OnBase Document Management (in production for HR, Payroll, and Legal), Commissioners Courtroom and Conference Room 1A Upgrades (Conference 1A complete, Courtroom rescheduled), the Courtroom Scheduling Application (tentative go-live late Q1/early Q2), and Integra Poll Worker Management software (go-live set for late January/early February). The meeting also addressed personnel updates, noting that two positions were approved for 2026, with the Web Administrator role filled internally and backfilling underway, and applications for the Applications Administrator role were being reviewed. A Cyber/AI Update and Web Update were also on the agenda.
