Megan Burton

The meeting included several announcements, such as the pending hiring of a Traveling Archivist by the Kansas Historical Society. The board approved retention schedules for Kansas State University (K-State) related to Maxient software for incident reporting and TMS Collections storage for the Beach Museum. Several K-State records series revisions were approved, involving changes to retention periods and statutory references for University Registrar and Human Resources documents. The retention schedules for the Kansas Governmental Ethics Commission (KGEC) were largely approved, except for one series correction. Furthermore, the board approved revised schedules for Kansas State Historical Society (KSHS) concerning deaccessioning records. Housekeeping items covered requested revisions from K-State, obsolescence marking from KGEC, and one obsolete series marking for the Secretary of State's Business Services division. The State Archives also reported the destruction of outdated records that had met their retention period.

Key discussions included a review of the Kansas Department of Labor's (KDOL) request to add a new series covering recordings of Appeals hearings for unemployment benefit determinations, which was ultimately withdrawn after determining it fell under an existing general schedule series. The Kansas State University Records Committee submitted a revised schedule for Faculty Senet Administrative records for approval. Additionally, State Archives staff proposed a revision to the State General Schedule (series 0091-000) to reflect current practice of retaining only one copy of a document instead of the previously stated two copies.

The agenda for the meeting scheduled for October 23, 2025, includes introductions, review of minutes from the previous meeting, and discussions concerning records management updates for the Kansas Corporation Commission (regarding ERP-Oracle and ERP-Open Text), Kansas State University (concerning BRI Work Drive/Y Drive and New Series), and the Kansas Department of Commerce (covering Revised Series and Housekeeping Changes). Future meeting dates for January, April, and July 2026 are also listed. Separately, minutes from a July 17, 2025, virtual meeting detailed the approval of the April 29, 2025, minutes and amendments to retention schedules for the Kansas Board of Pharmacy, noting housekeeping updates regarding obsolete series for the Secretary of State. Furthermore, appraisal reports for Kansas State University detail six proposed new series related to the Biosecurity Research Institute and Comparative Medicine Group, and a report for the Kansas Department of Commerce outlines revisions to two series and the obsolescence of nine series, including changes to Main Street Program Files and KCAIC Grant Files.

The agenda for the upcoming meeting includes introductions and announcements, review of previous minutes, discussion of a revised series from the Kansas State Board of Pharmacy, and housekeeping changes such as marking obsolete series for the Secretary of State. Future meeting dates were also set. The content also references discussions from a prior meeting on April 29th, 2025, where approvals were granted for Enterprise Records Program (ERP) submissions for Maxient and TMS Collections from Kansas State University. Amendments were also made to several Kansas State University record retention schedules, and revised schedules for the Kansas Governmental Ethics Commission were approved, excluding one specific series. Finally, schedules related to deaccessioning records at the Kansas State Historical Society were approved, and the destruction of obsolete records in storage was noted.

The agenda for the State Records Board meeting scheduled for April 29, 2025, included discussions and potential actions on revised retention schedules for Kansas State University (ERP-Maxient, ERP-TMS Collections, Revised Series), Kansas Governmental Ethics Commission (Revised Series), and Kansas State Historical Society (Revised Series). Other items covered housekeeping changes such as minor updates for Kansas State University, marking several series as obsolete for the Governmental Ethics Commission and Kansas State Historical Society, and marking a series as superseded to General for the Governmental Ethics Commission. Additionally, the board planned to discuss State Archives Records Destruction concerning Records Center Records and Age Verification Records.