Laurel Neff

The agenda for this meeting included the acceptance of various items such as a list of disbursements on several check registers for December 2025 and a Purchase Order List of materials and supplies for the period ending December 28, 2025. Key actions involved confirming several personnel appointments pending approval, including a Maintenance Mechanic III and two Junior Project Engineers for Water Distribution. The board also authorized several purchases and service agreements, such as procuring a 2026 Ford Transit Van, authorizing the use of a contract for routine and emergency Tree Service, executing an agreement for Confined Space Monitors, authorizing amendments to four Pipeline Crossing Agreements with CSX Transportation, Inc., authorizing an amendment to a Professional Services Agreement with SAM-NY Geospatial for Underground Utility services across Genesee County, and awarding the software licensing renewal for Barracuda E-mail Protection.

The meeting included a review of the Executive Director's annual performance appraisal in an Executive Session. The committee also discussed the process to seek a Compensation Consultant, including the purpose of the Consultant and the process of the RFP/Q.

The Audit Committee meeting included a review of the 2025 Audit Plan presented by EFPR Group, Inc., focusing on the audit of the Authority's financial statements. The committee reviewed and recommended the approval of Life and LTD insurance with MetLife, as well as Excess Workers' Compensation Insurance with Midwest Employers Casualty Company. Additionally, the committee discussed and approved NCAComp, Inc. to serve as the Third-Party Administrator for Workers' Compensation. Potential dates for the 2025 and 2026 Audit Committee Meetings were also scheduled.

The meeting addressed various key areas, including personnel appointments, the purchase of a new truck, authorization for a blanket purchase order for truck maintenance, and the purchase of Allen-Bradley Programmable Logic Controllers. Further discussions covered the purchase of industrial and commercial supplies, wireless broadband cellular communication services for the SCADA network, and process instrumentation and radio communication equipment. The board also discussed and authorized a contract for liquid carbon dioxide supply, an emergency purchase order for pump repair, and a contract for the Beach Avenue Water Main Replacement project. Additional authorizations were granted for the purchase of office supplies, a water exchange renewal agreement, and the purchase of a Cisco Smartnet Maintenance and Support Agreement, as well as Rubrik Software Licenses, Support, and Implementation. The board also approved the 2026 meeting schedule and travel for board members and staff to attend mission-related seminars and conferences. The Audit Committee presented a report, and the board approved the purchase of MCWA Group Life, Accidental & Dismemberment, and Long-Term Disability Insurances, Excess Workers' Compensation insurance, and an agreement with NCAComp, Inc. as the third-party administrator for workers' compensation claims. The board also adopted the Monroe County Water Authority Prohibited Contractor List and discussed the Performance Appraisal of the Executive Director.

The meeting included a review and re-adoption of several policies, including the Code of Ethics Policy, Conflicts of Interest Policy, Software Code of Ethics Policy, Whistleblower Policy, and Disposal Guidelines. Additionally, the committee reviewed and adopted revised Purchasing and Procurement Guidelines. The committee also discussed and scheduled potential dates for the 2025 Governance Committee meetings.