Kyle Billups

The committee reviewed applications for track advancement and career increments, and conducted a debrief of the recent professional learning day, noting feedback on the convocation structure and challenges with existing flex activity forms. Discussions were held regarding the future role of the committee in programming and its evolving relationship with the senate. The committee also initiated the development of new evaluation and prioritization procedures for faculty conference travel requests. Furthermore, the meeting addressed the need for greater clarity in the tenure process and reviewed updated guidelines for the flexible calendar.

The Gilroy Campus Facilities Master Plan Update serves as a guide for future development, aligning with Gavilan College's mission to empower and enrich students. Developed through a collaborative and data-informed process, the plan is structured around five guiding principles: Student Success, Culture of Belonging, Access and Connections, Stewardship of Resources, and Community Engagement. It provides recommendations for long-term site and facilities improvements, focusing on optimizing campus zoning, enhancing arrival and pedestrian experiences, addressing building conditions, and proposing new constructions and changes of use to support the college's aspirations.

The meeting commenced with a roll call to establish quorum, noting 15 active clubs present out of 18. The agenda included a review of the Inter Club Council (ICC) and Associated Student Government of Gavilan College (ASGC) Bylaws concerning club constitutions and finances. Key discussions in New Business involved a vote on the club constitution and bylaws for 'Turning Point USA at Gavilan College,' which failed the vote. Another significant item was the review of Club Absenteeism reports, detailing sanctions ranging from warnings to probationary status and inactive status based on missed meetings. The board also discussed the ICC Budget Adjustment for Club Day, including allocations for food and donations. Old Business centered on updates from the Club Day Planning Committee regarding event logistics, pricing for food items (burritos, taco bar, nachos), and a discussion on ICC Budget Adjustments, followed by updates from the ICC Constitution & Bylaws Committee.

The meeting includes opening items such as roll call, adoption of the agenda, and adoption of meeting minutes from 11/18/2025. There will be a public comment period, club reports, and a presentation reviewing ICC and ASGC Bylaws for club constitution and/or bylaw approval. New business includes a vote to approve the new club Turning Point USA at Gavilan College's constitution and bylaws, and ICC budget adjustment for Club Day. Old business consists of Club Day Planning Committee Updates, ICC Budget Adjustments, and ICC Constitution & Bylaws Committee Updates.

The Gavilan College Student Equity Plan (2025-2028) outlines goals and initiatives to address equity gaps among specific student populations, including White, First Generation, Male, and Hispanic students. Key focus areas include increasing successful enrollment, improving completion rates for transfer-level English and Math, enhancing student persistence, and boosting transfer rates to four-year institutions. The plan details strategies such as targeted marketing, academic support, mentorship programs, financial aid assistance, and community engagement to foster an inclusive environment and ensure equitable outcomes for all students.