Kelly Hagenbeck

The council meeting focused on legislative updates, including new requirements for UAT engagement plans and agency readiness reporting. Discussions covered cutover planning, upcoming critical deadlines for configuration and testing, and the process for the upcoming UAT refresh. Participants reviewed the impact of data snapshots, the management of agency unique values, and the necessity of reconciling general ledger balances between existing state systems and the new financial platform. Additionally, the council received a primer on upcoming year-end testing procedures.

The advisory council meeting agenda focuses on User Acceptance Testing (UAT) procedures, including pre-UAT phases, all-agency UAT interface technical testing, and agency support. Additionally, the agenda includes discussions on the Cross-Agency Risk Workgroup and allows for any additional or ad-hoc topics to be addressed.

The Advisory Council discussed several key topics related to the Florida PALM project, including the availability of enterprise-only reports, user role mapping for sensitive data, and the logistics and expectations for Pre-UAT testing sessions. Additionally, the Council reviewed the benefits of cross-agency risk management meetings for collaborative risk mitigation. Updates were provided on the live status of the FLIPS system for the Bureau of Vendor Relations, plans for electronic EFT enrollment, and guidance for agencies not participating in Pre-UAT regarding ongoing interface testing and data cleansing.

This Project Charter outlines the vision, goals, and governance for the Florida PALM Project, which aims to replace the outdated Florida Accounting Information Resource Subsystem (FLAIR) and Cash Management System (CMS) with a modern, integrated statewide accounting system. The project focuses on enforcing standardization, improving decision-making through consistent and expandable data, enhancing financial management capabilities for accurate oversight, and increasing internal controls through automation, to position Florida for future innovation in financial management.

The meeting focused on User Acceptance Testing (UAT) readiness activities, including role mapping for initial UAT loads and the completion of prerequisite training. Discussions covered the necessary documentation for user stories, updates to the UAT plan, and technical interface testing, specifically regarding agency identity provider management. The agenda also included updates to project tasks related to end-user role mapping, documentation preparation, and agency readiness certification. Additionally, the team outlined upcoming due dates for progress reports and task releases, and noted the scheduling of a Sponsor Summit.