John Jimenez

The meeting covered several agenda items related to Phase 1B implementation and updates. Key discussion points included the timeline and updates for Phase 1B, instructions for the Employee Relations/Performance Management (ER/PM) Go Live scheduled for February 24, 2026, and updates on the Learning Management System (LMS) Minimum Viable Product (MVP), which targets an end of March 2026 deployment for AZLearns. The session detailed functional accomplishments, technical developments, and organizational change management (OCM) resources. Comprehensive instructions were provided for the four-tiered support and escalation plan for Go Live, clarifying responsibilities for Tiers 0 through 3. The meeting concluded with next steps, reminders about upcoming demonstrations, town halls, and the next Agency Captains meeting scheduled for March 10, 2026.

The meeting focused on updates regarding Phase 1B of a project, covering Project News, Timeline and Updates, UAT Testing Updates, OCM/Training and Support Updates, and Next Steps and Q&A. Key announcements included the Go Live date for PM and ER systems as February 24, 2026, the decoupling of the LMS targeting the end of March 2026, and the continuation of TraCorp availability through December 2026. Progress updates were provided across functional, technical, and OCM workstreams, including significant UAT script execution for Performance Management and Employee Relations. Next steps involve finalizing UAT testing, beginning go-live activities, continuing training documentation development, and establishing a tiered support system for post-implementation.

This strategic plan for the Department of Administration (ADOA) outlines its direction from 2025 to 2029, aspiring to be a trusted partner delivering quality service and excellent administrative support to state agencies. Key strategic pillars include modernizing school facilities, maximizing state talent, enhancing digital services through the AtoZ Arizona portal, optimizing state-owned facilities, increasing small business engagement in procurement, developing the Enterprise Resource Planning (ERP) division, and implementing new employee benefits contracts, all aimed at supporting the statewide vision.

The meeting included introductions of board members and a reminder about the yearly conflict training requirement. There was a discussion about automatic reminders for the training course. The board reviewed PIP historical data from FY22-FY26. Tentative dates for the April 2026 meeting will be emailed to determine availability and ensure a quorum is present. PIP Board Meetings will be held virtually until further notice.

The FY 25-29 Strategic Plan for the Arizona Department of Administration (ADOA) focuses on maintaining the agency's role as a credible and stabilizing force for the state's administrative functions. Key areas of focus include modernizing core work processes within the School Facilities Division, enhancing resource alignment to needs, establishing and increasing the statewide talent maximization index, achieving a Net Promoter Score of 50 or above for ASET, maximizing the utilization of ADOA-managed building and land assets, and increasing the number of Arizona-based businesses eligible to do business with the State. The plan also prioritizes the development of standardized data and building agency capacity to understand and use data for strategic investments.