Heather Bay

The special called meeting addressed several agenda items, including the approval of the day's agenda with an amendment regarding a sublease request for T-Hangar B-15. Communications from citizens involved a request for a 40-year lease, with a renewal option, for Lot 4, including presentation of proposed hangar plans and the recommendation for a two-hour firewall installation to meet code requirements; a discussion on fuel farm grant opportunities related to the transition to unleaded aviation gasoline, noting the FAA's approved draft proposal and the potential benefit of becoming an early adopter; and an inquiry regarding submitting a letter to elected officials concerning TDOT aeronautics. The Chairman tabled the fuel farm discussion for a future meeting. Updates were provided on routine matters from the Airport Managerial Oversight Committee, such as hangar rental rates and snow removal preparations. In Old Business, the Commission approved three new additions to the T-Hangar waiting list. Under New Business, extensive discussion occurred regarding T-Hangar lease renewals for Rows A and B, focusing on establishing consistent standards for subleases, including proof of aircraft acquisition within six months or forfeiture. Several subleases were approved for a maximum of six months.

Key discussions included citizen comments regarding runway and taxiway maintenance procedures during severe weather, emphasizing that only plows can be used on runways due to chemical restrictions. The financial report presented revenues and expenses, introducing the new Finance Director. The FBO CEO Report covered updates on work orders (hangar door servicing, lighting repairs), significant activity in hangar leases involving clients transitioning or occupying specific hangars, and initial discussions regarding BNA airspace changes affecting the airport. Tenant compliance concerning Certificates of Insurance (COI) was also noted. Old business involved follow-up communications with noncompliant tenants and refinement of proposed ground and construction lease agreements for the Southeast Side Development. New business focused on informational discussions regarding potential land use locations for the City's Public Works Department expansion, considering airspace limitations. A significant portion of the meeting involved extensive discussion on lease versus sublease verbiage, time limits, and whether subleases should be eliminated due to accounting tracking difficulties. It was generally agreed that all leases should be reviewed and approved by the Airport Commission, with consideration for implementing updated lease agreements when E Row leases expire in December.

The Lebanon Forward 2040 Comprehensive Plan, for the City of Lebanon, Tennessee, serves as a roadmap replacing previous plans to guide the city's future. It addresses key issues including infill development, redevelopment, downtown preservation, neighborhood stabilization, and development at transportation corridors. The plan also considers changing demographic trends, housing market demands, energy costs, regional economic shifts, and trends in education, entertainment, industry, and workforce development.

The meeting addressed citizen concerns regarding T-hangar subleasing compliance, noting that a lessee occupying Hangar A12 since 2020 does not own an aircraft and operates as a professional sub-leaser, prompting discussion on improved monitoring. Key engineering updates included that REILs lights are operational, contractor issues persist with Taxiway Lighting and Runway 1/19 PAPIs pending warranty resolution, and the Airport Layout Plan is awaiting TDOT Aeronautics signatures. Final Design has commenced for the Runway 1/19 Rehab & Strengthening project, with a bid anticipated in Spring 2026. Old business included reviewing the T-Hangar Wait List procedures, discussing the development of an Airport Financial Plan comparing hangar rates and ownership options, and tabling action on T-Hangar A-12 sublease request pending review of lease verbiage. Approval was granted for adding a name to the T-Hangar A-8 renewal and adding a name to T-Hangar B-8 renewal.

The agenda for the meeting includes standard items such as call to order, roll call, and citizen comments. Key discussion topics involve reviewing the financial report (revenues and expenses), receiving the FBO CEO Report, and addressing old business, specifically FBO Management Responsibilities concerning communications to noncompliant tenants, and reviewing Kevin Brisco's (Airstoco LLC's) Proposed Lease Agreements for the South East Side Development.