Beth Lyons

The Executive Committee meeting agenda covered several key items. Discussions and actions included the establishment of a quorum, approval of the agenda, and public comments. Under the consent calendar, approval was sought for the minutes of December 4, 2025, and action was directed regarding the Liability Program's Extreme Weather Event (12/23/2025 -- 1/13/2026). Major action/discussion items involved the annual election of the President and Vice President, strategic planning coordination, consideration of the City of Victorville's request to delay its Liability Member Retained Limit increase, review of the PERMA Year in Review, approval for additions to the Liability Defense Panel, adopting revisions to the Cost Allocation Methodology Policy, liability program coverage updates, adoption of property value trend factors, review of Workers' Compensation Litigation Procedures, filing results of the Excess Workers' Compensation Claims Audit, and filing the sale of PERMA property. The committee also held a closed session to discuss legal claims and anticipated litigation.

The Public Entity Risk Management Authority (PERMA) is a member-directed organization dedicated to providing financially secure, stable, and cost-effective coverage programs and risk management services for its members. Its vision is to protect members from risk by elevating awareness, empowering informed decisions, and ensuring financial security. The Authority operates based on core values that include fostering authentic partnerships, leveraging shared experience, driving innovation through resourcefulness, upholding integrity with mindfulness, and demonstrating resilience and adaptability in a changing environment.

The meeting included discussions and actions on several key items. The Alliant broker fees were reviewed, and a two-year contract extension was approved with flat fees for 2026-27 and 2027-28 placements. A member retention study was conducted to analyze member retained limits for Liability and Workers' Compensation Programs, with potential increases identified for certain members. The Liability Program Settlement Authority Levels Policy was reviewed and approved. The committee also discussed first-party claim handling services and approved the concept of performing these in-house. Risk Management Award winners for 2025 were selected. Additionally, the Executive Committee entered a closed session to discuss real property negotiations.

The meeting included discussions and actions on various items, including the approval of the agenda, consent calendar items, and action/discussion items. The 2025-26 Risk Control Plan and new initiatives were approved, featuring programs such as the ADA Matching Grant Program, Impact Study on Dangerous Conditions, Risk Manager Roundtables, and DeepRisk Dive. Revisions to the Workers' Compensation Memorandum of Coverage, Property Memorandum of Coverage, and Auto Physical Damage Memorandum of Coverage were reviewed and adopted. The Liability Program Update was presented, detailing the creation of an in-house liability claims department. The board ratified the Executive Committee's approval to increase the self-insured retention in the Liability Program to $2.0 million. Revisions to the 2025-26 Liability Memorandum of Coverage were reviewed and adopted. The proposed annual budget and annual contributions for 2025-26 were approved. The Executive Director was authorized to bind coverage for various programs as formal quotes are received.

The agenda includes items such as changes to the frequency of financial reporting deliverables, the quarterly treasurer's report as of March 31, 2023, and board minutes of March 2, 2023. It also covers record retention policy revisions, the 2023-24 liability memorandum of coverage, the 2023-24 workers' compensation memorandum of coverage, the 2023-24 property memorandum of coverage, the 2023-24 auto physical damage memorandum of coverage and the 2023-24 employee cost of living adjustments / salary schedule. Action items include the annual comprehensive financial report (ACFR) for June 30, 2022 and 2021, target equity benchmark ratios and net position, 2023-24 risk control services, workers' compensation program recommendations/member retention review, law enforcement liability claims reduction/benchmark analytics update, 2023-24 coverage renewal program updates, and the 2023-24 annual budget and proposed annual premiums.