Belinda Rico

The committee meeting addressed public comments regarding parent communication and input sessions. A presentation on community input was delivered by NCEE. The committee discussed the formation of a communications subcommittee, but the motion failed. It was decided that communications staff from the district will be invited to a future meeting to address concerns regarding outreach, translation services, and student engagement. A final agenda item was tabled due to time constraints.

The committee discussed funding status and discretionary spending, receiving reports on charter school facilities expenditures and an update on Proposition 51. The projects update included a construction management report. Additionally, the committee received monthly updates from the UTK and Charter School Site Security ad hoc committees. Announcements regarding upcoming events and the opening of the project/planning application window in March were also addressed.

The committee reviewed the 2023-24 External Audit Client Service Plan and timeline, which includes audits of 35 sites and 12 ASBs, and discussed compliance updates including Prop 28, transportation reimbursement, and transitional kindergarten. Staff provided an update on internal audits, noting that ASB audit recommendations are being issued and a Time and Labor audit has been completed. The committee also discussed the upcoming RFP process for external auditor selection and held a roundtable discussion concerning potential budget cuts and efforts to minimize impacts on school sites and classrooms.

The meeting encompassed several informational topics, including welcome proceedings and interpretation service setups, establishing meeting norms, and a district highlight regarding Newcomer Welcome Centers. Presentations covered Uniform Complaint Procedures, an explanation of Summative ELPAC scores, officer testimonies, and the opening of the nomination window. Additionally, the committee discussed English classes for parents, provided family engagement updates, and conducted a session feedback survey.

The meeting included a staff update on internal audits, covering training schedules, meal service comparisons, and the fiscal year 2023-24 audit plan. The committee requested a refresh of the 2018 risk assessment and further discussion on related agreements. Additionally, the committee reviewed the external auditor selection process, noting the current contract expiration and the timeline for issuing a new request for proposal. Roundtable discussions addressed IT cyber risk mitigation strategies.