This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award. Do not deliver or provide services until notified by department. REQUIREMENT PERIOD: 10/21/2026-6/30/2027
QTY: 20 ROLLS ITEM: GRAFIX CLEAR ACETATE SPECS: 50" X 50 FT. X .005" DELIVERY/FREIGHT TO BE INCLUDED IN THE COST PERIOD: 10/21/2026-6/30/2027
This micro purchase will be awarded as a whole, to the lowest responsive and responsible bidder. Do not deliver or provide services until notified by department. Award of this micro purchase will result in a Requirements contract. IF any, please incorporate frieght charges into the cost of the items.
FOR REFERENCE ONLY: ROLLING DRY ERASE WHITEBOARD, 48"W X 36"H ITEM NO: LXC4836WW
FOR REFERENCE ONLY: MAGNETIC MOBILE WHITEBOARD, STEEL W/ALUMINUM FRAME, 60"WX40"H ITEM NO: LXCMB6040WW
The City of Philadelphia’s Managing Director’s Office is soliciting a micro-purchase quotation for one external hard drive with 4 TB of memory. This open-market procurement allows electronic quotes and will be awarded to the lowest responsive and responsible bidder, as a whole or by line item. The quotation deadline and bid opening are October 27, 2026, at 11:59 p.m.
Sole Source:If sale is less than $34,000, use sole source.
Coops:Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Philadelphia Contracts
Track vendor wins and renewal opportunities
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This Provider Agreement between the City of Philadelphia and Tyler Technologies, Inc. details the implementation of computer and information services, including software and SaaS solutions. The initial service term is from May 1, 2023, to April 30, 2024, with provisions for extensions up to a total of 10 years, as indicated by a comprehensive 10-year contract total of $7,574,882. The contract outlines project methodology, compensation structure, licensing terms, warranties, and various legal and operational obligations for both parties.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is a Standard Amendment Agreement (Contract No. 2320561-01) between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It amends the original Base Contract (No. 2320561) to add an additional term from April 1, 2024, to April 30, 2024. The amendment increases the compensation payable by $24,300.00, bringing the new total contract value to not exceed $1,330,580.00. The services outlined in the amendment's exhibit relate to modifications and functionality for a Civil Process Portal.
Tyler Technologies at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document represents the Fourth Amendment to Contract Number 2320561 between the City of Philadelphia and Tyler Technologies. Effective May 1, 2025, this amendment extends the contract term to April 30, 2026, and increases the total maximum compensation by $596,925.00, bringing the new cumulative total for the 3rd Year SaaS Contract to $2,645,181.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document is the Standard Amendment Agreement 2320561-02 between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It formalizes an extension of the contract for services and materials, establishing a new term from May 1, 2024, to April 30, 2025. This amendment builds upon a prior base contract (2320561) and a previous amendment (2320561-01). The total amount of the contract as amended is $1,330,580.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is the Third Amendment to an existing contract (Contract Number 2320561) between the City of Philadelphia and Tyler Technologies, Inc. It became effective on May 1, 2024. The amendment increases the total compensation payable to Tyler Technologies by $717,676.00, bringing the overall contract amount to a ceiling of $2,048,256.00. Additionally, it modifies the manner of payment terms specified in Section 4.2 of the original contract. The services covered by the contract span from May 1, 2023, to April 30, 2025.
Early Buyer Signals
Board meetings and strategic plans from City of Philadelphia
City Council of Philadelphia Meeting Minutes
Date: Oct 22, 2026Type: Meeting mention
The City Council meeting involved the review of various legislative communications from the Mayor, including ordinances for property acquisitions and lease agreements. Committee reports were presented, leading to actions on renaming public facilities such as Girard Fountain Park, Dorothy Emanuel Recreation Center, and Penrose Recreation Center. Several ordinances were passed regarding sidewalk café encroachments. Additionally, the Council adopted resolutions authorizing hearings on utility shutoffs and homelessness, as well as honoring community members and organizations for their service.
Philadelphia City Council Stated Meeting
Date: Oct 22, 2026Type: Meeting mention
The meeting involved an invocation, a discussion regarding school lunch advocacy, and the recognition and honoring of a local legal services organization for its 60th anniversary, highlighting its advocacy in housing, anti-poverty measures, and utility programs. Additionally, the council honored the longtime radio voice of the local professional football team in celebration of his 50th season as a play-by-play announcer.
Philadelphia City Commissioners Board of Elections Sunshine Meeting
Key Contacts
Public-sector contacts connected to City of Philadelphia.
Who manages procurement and purchasing for the City of Philadelphia?
The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.
Where does the City of Philadelphia post bids and RFPs?
The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.
How do vendors complete vendor registration with the City of Philadelphia?
Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.
The board addressed several key items, including reviewing a public comment regarding political signs in residential areas. Detailed reports were provided on election operations, encompassing voter registration processing, mail-in and absentee ballot statistics, election worker training, and security preparations. The board authorized the appointment of the Deputy Executive Director for voting machines, materials, and logistics to serve as the Acting Director of Election Operations in the event of a future vacancy. Additionally, the commissioners approved the hiring of three new Deputy Executive Directors and authorized the review and submission of petitions to the Court of Common Pleas for election district alterations, mergers, or boundary changes.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Philadelphia meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Philadelphia procure?
The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.
Does the City of Philadelphia use cooperative purchasing or piggyback contracts?
The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.
What procurement requirements does the City of Philadelphia publish for vendors?
The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.
How does the City of Philadelphia approve procurement contracts and awards?
Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.
Where can vendors find procurement policies and standard terms for the City of Philadelphia?
Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.
What supplier diversity or local vendor preference programs does the City of Philadelphia use?
The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.
