How do vendors complete vendor registration with the City of Paola?

Vendor registration is managed by the City Clerk for the City of Paola; vendors are added to the official vendor and consultant list and must submit an IRS Form W-9 to be included.

What products and services does the City of Paola procure?

Per the City of Paola Purchasing Policy (Resolution 2011-013), the city commonly procures professional services and consultants as well as materials, supplies, services, and equipment across routine departmental needs.

Does the City of Paola use cooperative purchasing or piggyback contracts?

The City of Paola is authorized by its Purchasing Policy (Resolution 2011-013) to purchase from city, county, metro, statewide, regional, or national cooperative contracts without requiring additional quotes.

How does the City of Paola approve procurement contracts and awards?

Under the City of Paola Purchasing Policy, the City Council approves and the Mayor executes contracts and leases over $10,000; contracts and leases $10,000 or less are approved and executed by the City Manager. Change orders over $1,000 or 5% of the original contract require Council approval.

Where can vendors find procurement policies and standard terms for the City of Paola?

The City of Paola Purchasing Policy (Resolution 2011-013) is available from the City Clerk; it requires three written quotes for purchases between $10,000.01 and $50,000 and a sealed bid process for purchases exceeding $50,000.

What supplier diversity or local vendor preference programs does the City of Paola use?

The City of Paola Purchasing Policy grants a local preference for non-federally/state-funded projects: in-city contractors, then Miami County contractors, receive preference if their bid is within 3% of the lowest responsible bid; out-of-state bidder rules follow the bidder's home state requirements.

City of Paola

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Buyer type:: City
Location:: Paola, KS
Country:: US

City of Paola RFPs

Active opportunities open for bidding

ROOFING PROJECT 2026 RFP
Posted
Oct 6, 2026
Closes
Oct 30, 2026
Procurement of roofing services for various City of Paola properties.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
164806
Population
Population size to gauge opportunity scale.
5,880
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Paola

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, sole source may be possible; however, deprioritize and pivot to Sourcewell or another cooperative.
- Coops: Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Paola, KS
- Status: Limited sole source flexibility; no evidence of use for purchases over $50,000.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Paola actively uses cooperative purchasing (confirmed Sourcewell). Under Purchasing Policy Resolution 2011-013, Section 5.B.2, cooperative contract purchases do not require competitive quotes, making this the fastest path. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Paola

Paola Planning Commission Planning Commission Meeting
Date: Nov 19, 2024Type: Meeting mention
The commission reviewed and recommended approval for the final site plan for Aquatic Ecosystems Consultants, contingent on drainage study requirements. Key discussions included proposed text amendments for the keeping of chickens, goats, and other livestock, addressing minimum lot size and nuisance enforcement policies. Additionally, the Director provided updates on building permit progress, the remodeling of local commercial properties, the application process for the Safe Streets for All grant, and initiatives regarding community trap-neuter-return programs.
Paola City Council City Council Meeting
Date: Jul 14, 2026Type: Meeting mention
The Council discussed and approved the fair lease agreement with the Miami County Fitter Association. They formally declared an intent to exceed the revenue neutral rate for the 2027 budget and set a date for a public hearing. Resolutions were approved regarding a dangerous structure, the declaration of a fire engine as surplus property, an engineering services agreement for a K-DOT cost-share project, and an audit engagement letter. Additionally, updates on permit activity were provided.
Paola Planning Commission Planning Commission Meeting

Key Contacts

Public-sector contacts connected to City of Paola.

Trever BucklesBuilding Inspector

*******@************

+1 (***) ***-****

Tony WagonerChief Fleet Mechanic

*******@************

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Frequently asked questions

What procurement requirements does the City of Paola publish for vendors?

The City of Paola Purchasing Policy (Resolution 2011-013) requires an IRS Form W-9 for vendor payment and specifies that a bid bond may be required when a solicitation calls for one; vendors should review each solicitation for exact requirements.

Who manages procurement and purchasing for the City of Paola?

The City Manager oversees administrative functions and procurement for the City of Paola, while the Mayor and City Council serve as the governing body; the City Clerk maintains official records and the vendor/consultant list.

Where does the City of Paola post bids and RFPs?

The City of Paola posts official bids, RFPs, and solicitations on its Bid Postings page at https://cityofpaola.com/Bids.aspx; solicitations may also be announced via city news releases and related document postings.

City of Paola

City of Paola RFPs

ROOFING PROJECT 2026 RFP

Buyer Attributes

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Early Buyer Signals

Paola Planning Commission Planning Commission Meeting

Paola City Council City Council Meeting

Paola Planning Commission Planning Commission Meeting

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City of Paola RFPs

ROOFING PROJECT 2026 RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Paola

Early Buyer Signals

Paola Planning Commission Planning Commission Meeting

Paola City Council City Council Meeting

Paola Planning Commission Planning Commission Meeting

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City of Paola

City of Paola RFPs

Buyer Attributes

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How to Sell to City of Paola

Early Buyer Signals

Paola Planning Commission Planning Commission Meeting

Paola City Council City Council Meeting

Paola Planning Commission Planning Commission Meeting

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Frequently asked questions

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City of Paola RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Paola

Early Buyer Signals

Paola Planning Commission Planning Commission Meeting

Paola City Council City Council Meeting

Paola Planning Commission Planning Commission Meeting

Key Contacts

Frequently asked questions

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